At a Glance
- Tasks: Support the Healthy Child Programme team with administration and coordination tasks.
- Company: Join a leading NHS community services provider in Sussex.
- Benefits: Flexible working options, excellent training, and competitive pay.
- Other info: Be part of a compassionate team dedicated to community care.
- Why this job: Make a difference in community health while developing your skills.
- Qualifications: GCSEs in English and Maths, plus relevant administrative experience.
The predicted salary is between 25760 - 27476 £ per year.
Main duties of the job
You will need to work independently and collaboratively with the Team Lead, clinical staff, and the other administrator within the team. The post requires a flexible approach as it involves working with different disciplines within the HCP. The ability to work to deadlines, under pressure and without supervision is essential.
The following skills are essential to the role:
- Experience with databases such as Excel and able to quickly learn the Trust's health record keeping System (SystmOne)
- Competency with Microsoft Office systems and word processing
- Excellent telephone manner and communication skills
- Maintenance of strict confidentiality
The successful candidate will liaise with a range of professionals, manage waiting lists, book appointments, book venues, maintain stock control of resources, maintain and create databases and spreadsheets, and importantly, maintain a positive attitude, embodying the values of the organisation.
About us
We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays. Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services. Our values Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence guide everything we do.
Why work for us?
- Positive 2024 NHS Staff Survey results, highlighting compassionate leadership and wellbeing
- Varied environments: community hospitals, patients' homes, and bases across Sussex
- Flexible working options: part-time, flexi-time, annualised hours, and flexi-retirement
- Excellent training, development, and research opportunities
- Accredited Living Wage Employer, we ensure fair pay for all our staff
- Cost-effective workplace nurseries in Crawley, Hove, and Brighton
- Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief network
- Level 3 Disability Confident Leader and Veteran Aware Trust
Qualifications
- Good standard of secondary education to GCSE level or equivalent with minimum grade C/level 4 for English and Maths
- RSA 2 or equivalent knowledge gained through relevant experience
- Computer related certificate or equivalent i.e. EDLC
Experience
- Previous administrative experience
- Experience of typing and producing business documents - e.g. letters and reports
- Experience of data inputting, databases
- Experience of stock control and of ordering supplies/equipment
- Experience of working with/dealing with the public
- Experience of organising diaries and planning meetings
- Experience of use of electronic record systems ie RIO/SystmOne
- Experience of working in a health setting
- Experience of using virtual contact platforms such as MS Teams or Zoom
Skills
- Proficient using Outlook and email systems
- Proficient using Microsoft Word, PowerPoint, and Excel
- Good written and verbal communication skills
- Ability to work flexibly to meet the needs of the service
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Salary: £25,760 to £27,476 a year per annum / pro rata
Important Information
Please note: Due to recent changes in UK immigration and visa rules, this role is unlikely to be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on the gov.uk website before applying to assess their eligibility for a Certificate of Sponsorship for this role. This post may close early if sufficient applications are received.
Healthy Child Programme 5-19 Team Administrator in Lancing employer: Sussexcommunity
As a leading provider of NHS community services across East and West Sussex, we pride ourselves on fostering a supportive and inclusive work environment that prioritises compassionate care and employee wellbeing. Our flexible working options, commitment to professional development, and active employee networks create a vibrant culture where staff can thrive while making a meaningful impact in the community. Join us to be part of a dedicated team that values collaboration and excellence in delivering essential health services.
StudySmarter Expert Advice🤫
We think this is how you could land Healthy Child Programme 5-19 Team Administrator in Lancing
✨Tip Number 1
Get to know the organisation! Research their values and mission, especially around compassionate care and community service. This will help you tailor your approach and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! Since you'll be liaising with various professionals, it’s crucial to demonstrate your excellent telephone manner and communication abilities. Try role-playing common scenarios with a friend to boost your confidence.
✨Tip Number 3
Show off your tech skills! Brush up on your Microsoft Office proficiency and get familiar with SystmOne if you can. Being able to quickly learn new systems will set you apart from other candidates.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our team and contributing to the amazing work we do in the community.
We think you need these skills to ace Healthy Child Programme 5-19 Team Administrator in Lancing
Some tips for your application 🫡
Show Off Your Skills:Make sure to highlight your experience with databases like Excel and any relevant administrative skills. We want to see how you can manage waiting lists, book appointments, and keep everything organised!
Be Yourself:Let your personality shine through in your application! We value a positive attitude and good communication skills, so don’t be afraid to show us who you are and how you embody our values.
Tailor Your Application:Take the time to customise your application for this role. Mention specific experiences that relate to the job description, especially your ability to work independently and under pressure.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently, so don’t miss out on this opportunity!
How to prepare for a job interview at Sussexcommunity
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Healthy Child Programme 5-19 Team Administrator. Familiarise yourself with the key skills mentioned in the job description, like database management and communication skills. This will help you confidently discuss how your experience aligns with what they’re looking for.
✨Showcase Your Flexibility
Since the role requires a flexible approach, be prepared to share examples of how you've adapted to changing circumstances in previous jobs. Highlight any experiences where you successfully collaborated with different teams or disciplines, as this will demonstrate your ability to work independently and as part of a team.
✨Demonstrate Your Tech Savvy
Given the emphasis on using systems like SystmOne and Microsoft Office, brush up on your technical skills before the interview. Be ready to discuss your experience with databases and any relevant software. If you’ve used similar systems, mention them and explain how quickly you can learn new technologies.
✨Embody the Trust's Values
The organisation values Compassionate Care, Working Together, Achieving Ambitions, and Delivering Excellence. Think of specific examples from your past that reflect these values. During the interview, weave these examples into your answers to show that you not only understand their mission but also align with it.
