Project Coordinator

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This role provides project coordination, financial tracking and reporting, invoicing, in support of engineering projects is focused on the co-ordination of project processes, activities and budgets in support of design engineering and new product development. It compiles, produces and controls technical support materials including product and programme data packs

Duties and responsibilities

·Organises and prepares complex documents using a variety of computer applications such as Microsoft Adobe. Responsible for gathering and summarising data for specialreports

·Assigns short-term work schedules to workload to achieve expectations of a range of stakeholders and internalcustomers

·Creates, manages and utilises effectively a local document management system for an office or department

·Drafts and maintains technical and/or user documentation to a high standard, ensuring appropriate and effective use of language and on-time delivery. Creates appropriate backup files to ensure instant recovery if problemsoccur

·Produces standard project plans; tracks and reports progress to plan; provides stakeholders with accurate and relevant information to support decision making at agreed project review points, including new product development stage gate reviews and post project reviews to identify lessonslearned

·Carries out delegated activities to support identification and evaluation of risks, issues, dependencies and constraints associated with each project. Ensures mitigating solutions are reflected within project plans and the impact of those solutions is reportedaccurately

·Manages procurement and system orders; accurately transfers bill of materials requrements to relevantsystems

·Compiles accurate and timely financial information to support engineering project tracking and review processes; tracks and reports on capex spend, ensuring any overspend is identified quickly and reportedappropriately

·Provides general administration support to the Engineering leadership team; manages diaries, including booking, tracking and reporting on travelspend

·Creates an environment where everyone in the team can live the SurvitecValues

·Creates an inclusive environment where our people feel valued, appreciated and free to be who they are atwork

·Understands, upholds and contributes to creating a safety-first culture within Survitec. Ensures a safe and healthy workingenvironment

·Develops own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching; gains or maintains external professional accreditation where relevant to improve performance and fulfil personal potential. Maintains an in-depth understanding of technology, external regulation and industry best practices through ongoing education and reading specialistmedia

Skills

·Holds self and others accountable to meetcommitments

·Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of differentaudiences

·Anticipates and balances the needs of multiplestakeholders

·Plans and prioritises work to meet commitments aligned with Survitecgoals

·Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm

·Manoeuvres comfortably through complex policy, process, and people-related organisational dynamics

·Adapts approach and demeanour in real time to match the shifting demands of different situations

·Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems

·Anticipates and adopts innovations in business-building digital and technologyapplications

·Consistently achieves results, even under toughcircumstances

Job Summary

This role provides project coordination, financial tracking and reporting, invoicing, in support of engineering projects is focused on the co-ordination of project processes, activities and budgets in support of design engineering and new product development. It compiles, produces and controls technical support materials including product and programme data packs

Duties and responsibilities

·Organises and prepares complex documents using a variety of computer applications such as Microsoft Adobe. Responsible for gathering and summarising data for specialreports

·Assigns short-term work schedules to workload to achieve expectations of a range of stakeholders and internalcustomers

·Creates, manages and utilises effectively a local document management system for an office or department

·Drafts and maintains technical and/or user documentation to a high standard, ensuring appropriate and effective use of language and on-time delivery. Creates appropriate backup files to ensure instant recovery if problemsoccur

·Produces standard project plans; tracks and reports progress to plan; provides stakeholders with accurate and relevant information to support decision making at agreed project review points, including new product development stage gate reviews and post project reviews to identify lessonslearned

·Carries out delegated activities to support identification and evaluation of risks, issues, dependencies and constraints associated with each project. Ensures mitigating solutions are reflected within project plans and the impact of those solutions is reportedaccurately

·Manages procurement and system orders; accurately transfers bill of materials requrements to relevantsystems

·Compiles accurate and timely financial information to support engineering project tracking and review processes; tracks and reports on capex spend, ensuring any overspend is identified quickly and reportedappropriately

·Provides general administration support to the Engineering leadership team; manages diaries, including booking, tracking and reporting on travelspend

·Creates an environment where everyone in the team can live the SurvitecValues

·Creates an inclusive environment where our people feel valued, appreciated and free to be who they are atwork

·Understands, upholds and contributes to creating a safety-first culture within Survitec. Ensures a safe and healthy workingenvironment

·Develops own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching; gains or maintains external professional accreditation where relevant to improve performance and fulfil personal potential. Maintains an in-depth understanding of technology, external regulation and industry best practices through ongoing education and reading specialistmedia

Skills

·Holds self and others accountable to meetcommitments

·Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of differentaudiences

·Anticipates and balances the needs of multiplestakeholders

·Plans and prioritises work to meet commitments aligned with Survitecgoals

·Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm

·Manoeuvres comfortably through complex policy, process, and people-related organisational dynamics

·Adapts approach and demeanour in real time to match the shifting demands of different situations

·Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems

·Anticipates and adopts innovations in business-building digital and technologyapplications

·Consistently achieves results, even under toughcircumstances

ValuesDrives safety culture·Is a reliable source of reference on relevant safety standards and where these standards are at risk. Provides important insight into the root cause and corrective actions for such safety risks and issues. Raises issues and highlights own mistakes without fear. consistently to improve safety and wellbeing of self andothersDemonstrates commitment to delivering real value and confidence to our customers·Understands the importance of being the representative of both internal and external customers. Demonstrates respect for those customers and is open and transparent about the delivery of service – only promises what they can deliver and delivers what theypromise.We care for our people, investing in the development of teams and individuals·Understands own role within the team and takes accountability for delivery – is good at closing out actions and proactively asks for help when issues arise. Communicates appropriately, shares knowledge (coaching, mentoring and supporting others to develop skills as appropriate). Works collaboratively with own team and others to meet businessgoals·Takes time to listen and treats others with dignity, accepting and respecting otherpeople’spoints of view or individuality. Understands how own behaviours impact others.We aim for excellence in everything we do·Takes personal responsibility for ensuring excellence, getting the task done on time and to the right standard. Consistently achieves targets, even when timescales aretight·Committed and passionate about continuous improvement, looking to solve problems and avoid workarounds. Takes the initiative and acts withconfidenceWe seek to innovate at every opportunity·Takes an entrepreneurial approach to change, being comfortable and willing to try out new methods, processes, ways of working or techniques to makeimprovements·Takes time to understand and explain the rationale for change to support the understanding of self andothersWe act with integrity·Acts in accordance with Survitec Values, especially in situations when it is difficult to doso·Represents self and Survitec in an ethical manner that engenders trust from colleagues, customers and externalregulators(Refer to Survitec Code of Conduct for further information and examples)Experience and qualificationEducated to University degree level1 – 3 years of general experience, working unsupervised to demonstrate sound understanding of process and systems and meeting deadlinesNo formal management experience needed for this role

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