Warehouse Admin Assistant in Gosport

Vacancy Title: Warehouse Admin Assistant

Vacancy Location: Gosport

Engagement Type: Permanent, Part Time

Overview

This role provides comprehensive administrative support to warehouse and logistics operations. It is responsible for maintaining accurate stock records, processing warehouse documentation, coordinating inbound and outbound shipments, supporting inventory control activities, and liaising with internal and external stakeholders. The Warehouse Administration Assistant ensures timely and accurate information flow across the warehouse operation, contributing to operational efficiency, customer satisfaction, and regulatory compliance.

Key Responsibilities

• Maintains accurate warehouse records, ensuring inventory movements, stock adjustments and transaction data are entered and updated within agreed timescales.
• Produces and manages warehouse documentation including goods received notes, delivery notes, shipping documentation, picking lists and stock reports.
• Supports goods in and goods out processes by recording deliveries, verifying documentation and ensuring all transactions are accurately documented.
• Assists with stock counts, cycle counts and inventory audits, investigating and resolving discrepancies in collaboration with warehouse colleagues.
• Monitors stock levels and reports shortages, damaged goods or inventory concerns to the appropriate operational leaders.
• Coordinates communication between warehouse teams, transport providers, suppliers and customers to ensure smooth operational activities.
• Responds to internal and external enquiries relating to orders, deliveries, stock availability and warehouse administration matters.
• Maintains filing systems and document control processes, ensuring records are accessible, accurate and compliant with company requirements.
• Produces regular operational reports relating to inventory accuracy, stock movements, customer orders and warehouse performance metrics.
• Supports scheduling and coordination of deliveries, collections and transport activities as required.
• Assists in maintaining Warehouse Management Systems (WMS) and other operational systems, ensuring data integrity and process compliance.
• Escalates operational issues, stock discrepancies or process concerns to warehouse leadership in a timely manner.
• Supports continuous improvement initiatives by identifying opportunities to improve administrative efficiency and data accuracy.
• Collaborates with warehouse and operational teams to ensure service levels are achieved and customer expectations are met.
• Creates an environment where everyone in the team can live the Survitec Values.
• Creates an inclusive environment where our people feel valued, appreciated and free to be who they are at work.
• Understands, upholds and contributes to creating a safety first culture within Survitec. Ensures a safe and healthy working environment.
• Develops own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching; gains or maintains external professional accreditation where relevant to improve performance and fulfil personal potential. Maintains an understanding of technology, external regulation and industry best practices through ongoing education and reading specialist media.

Skills

• Plans and prioritises work to meet commitments aligned with Survitec goals.
• Demonstrates exceptional attention to detail and maintains high levels of accuracy when handling data and documentation.
• Builds partnerships and works collaboratively with others to meet shared objectives.
• Communicates clearly and professionally with internal and external stakeholders.
• Effectively manages multiple priorities in a fast paced operational environment.
• Uses administrative systems, databases and Microsoft Office applications confidently and accurately.
• Consistently achieves results, even under demanding operational circumstances.
• Identifies issues and resolves problems through practical and logical decision making.
• Maintains confidentiality and handles sensitive information appropriately.
• Adapts quickly to changing priorities and operational requirements.

Experience and Qualification

Experience using Microsoft Office applications, particularly Excel, Word and Outlook. Experience working with Warehouse Management Systems (WMS) or ERP systems would be advantageous. No formal management experience required for this role.

Benefits

• 33 days holiday entitlement (including bank holidays)
• Additional day off to celebrate your birthday
• Company Anniversary Holiday Benefit
• Excellent enhanced maternity & paternity package
• Cycle to Work Scheme
• Life Assurance
• Training & Professional Development
• Employee Assistance Programme
• Workplace Reward & Recognition scheme

Equal Opportunities and Accommodations

Survitec is an equal opportunities employer. Our diverse global workforce protects lives, every single day. We are committed to cultivating an inclusive culture where our people feel valued, appreciated, and free to be who they are at work. Because, to provide service and excellence to our customers we must mirror their diversity. But more importantly because it is the right thing to do.

At Survitec, we want you to have the best possible interview experience with us and we are also committed to creating an inclusive environment. We are happy to make any necessary accommodations to ensure you can showcase your skills to the best of your ability, should you require.