Office Manager & Administrator

Job Description

This role is with a major London office furniture dealer, a dynamic company at the heart of business operations.

They are seeking a highly organized and proactive individual to join their team as an Office Manager & Administrator.

This varied and rewarding position combines essential office management duties with critical project administration tasks, making it ideal for someone who thrives in a fast-paced environment and enjoys being central to business success.

The successful candidate will be instrumental in ensuring the smooth day-to-day running of the office, maintaining a professional, efficient, and welcoming workplace.

This involves managing facilities, coordinating events, overseeing health and safety, and supporting new employee onboarding.

Simultaneously, the role provides vital administrative support across project, sales, procurement, and operational teams, contributing directly to the successful delivery of client projects through meticulous order processing, supplier management, and documentation upkeep.

The ideal candidate will possess exceptional organizational skills, adaptability, and a keen eye for detail, capable of expertly managing multiple priorities.

They will be comfortable working both independently and collaboratively across various departments, demonstrating strong communication and interpersonal abilities.

This position offers a unique opportunity to make a genuine impact through your organizational prowess and commitment to detail, contributing to both operational excellence and sustainability-focused initiatives within a supportive environment.

• Back to all jobs
• Office Manager & Administrator
• Job Code: SUR530
• London
• Full Time

Requirements

• Previous experience in office management, administration, project coordination, or a similar role.
• Excellent organisational and time management skills.
• Strong administrative and document management abilities.
• High level of accuracy and attention to detail.
• Excellent communication and interpersonal skills.
• Experience working with purchase orders, suppliers, and project administration.
• Strong IT skills, including Microsoft Office applications and business software systems.
• Ability to manage competing priorities and meet deadlines.
• Manage the day-to-day operations of the office and ensure a professional working environment.
• Coordinate visitor bookings, meetings, and company events.
• Plan and prepare for client visits and internal events.
• Manage office facilities, maintenance, supplies, and housekeeping within budget.
• Coordinate onboarding activities for new employees, including IT equipment and user profile setup.
• Maintain office health and safety standards and coordinate annual inspections.
• Manage company certifications, accreditations, insurance records, and renewal schedules.
• Liaise with landlords, building management, and external service providers.
• Procure sustainable office supplies and support environmental initiatives.
• Assist in organizing employee engagement, wellbeing, and social events.
• Maintain training records and update internal learning platforms.
• Review and process customer orders received from the sales team.
• Identify and resolve documentation discrepancies with internal stakeholders.
• Create project records and purchase orders using internal procurement systems.
• Manage supplier purchase orders and communicate required delivery schedules.
• Monitor supplier acknowledgements, invoices, payments, and delivery updates.
• Maintain accurate project documentation and filing systems.
• Update project information within project management platforms.
• Communicate supplier updates and delivery schedules to project managers.
• Process project amendments, variations, and change requests.
• Support logistics activities, including customs documentation where required.
• Ensure all project records are accurate, complete, and maintained in line with company procedures.
• Experience within the furniture, interiors, construction, design, or consultancy sectors (desirable).
• Familiarity with procurement and project management software (desirable).
• Understanding of health and safety compliance requirements (desirable).
• Interest in sustainability and environmentally responsible business practices (desirable).

Benefits

• 2 days work from home
• A varied and engaging role with responsibility and autonomy.
• A collaborative and supportive working environment.
• Opportunities for professional development and growth.
• The chance to contribute to sustainability-focused projects and initiatives.
• A position where your organizational skills and attention to detail will make a genuine impact.
• Company
• Major London office furniture dealer
• #J-18808-Ljbffr