Records Management Assistant in Birmingham

Division / Department - Estates and Facilities Management

Grade - Surrey Police Grade D / Sussex Police Grade 7

Status - Full Time or Happy to Talk Flexible Working

Contract Type - Fixed Term Contract

Salary Grade Range - Surrey Police £26,162 - £29,670 / Sussex Police £26,703 - £28,914

Working Hours - 37.0 Hours per Week

Shift Allowance - No

Politically Restricted - No

Location - Kingstanding

The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.

The Role & Key Responsibilities

From your first day with us you will be part of a policing family making a real difference. It is our mission to identify and protect vulnerable people, prevent and respond to harm and keep people safe. For the role, you will be responsible for:

• Ensuring the integrity, longevity and preservation of all documentation stored at the site.
• Carrying out physical activities to load, move and store records, using manual and mechanical methods.
• Allocating storage space and ensuring physical care of the documents.
• Providing and maintaining an efficient and effective storage and retrieval process.
• Ensuring the security of the site and those who visit.
• Assisting with the safe and secure destruction of documents based on the retention time frames for documents.
• Communicating with all departments across the Force to identify the most practical and safe storage processes in line with Data Protection legislation.
• Working as part of a small team, supporting all members with enquiries, problem solving and decision making.

Skills & Experience

• Educated to GCSE standard or equivalent with English and Mathematics at Grade C or above.
• Previous experience working in a records management environment however full training will be provided.
• Proven ability to work effectively as part of a team and as an individual.
• Ability to plan and prioritise your own workload.
• Good IT literacy, particularly Microsoft Products.
• A full driving license and use of a vehicle.

Why Work With Us?

Policing is an exciting 24/7 business and we all have commitments outside work. We’re invested in supporting people to balance their life with work and we encourage flexible working. We are open to conversations about job shares and part time working. We encourage agile working, giving you the opportunity to manage your own diary and work wherever you give the best service to the public. This may include flexi-time and home working.

We take pride in looking after our people and offer a variety of benefits:

• Career progression
• Contributory pension scheme (LGPS)
• Generous annual leave allowance
• Discounts for everyday spend
• On-site gyms and a range of sports clubs
• Generous and supportive parental leave
• Financial and mental wellbeing guidance and support
• Discounted contributory healthcare scheme

Diversity Statement

We are only as good as our people. It’s important that our officers and staff can be themselves in the workplace and we know that as an organisation we’ll grow from the variety of thinking, approach, and the skills that diversity brings; all of which help us to deliver a better policing service. We strive to ensure how we deliver our services, provide information and how we recruit is open and accessible to all.

We have multiple staff support groups who help to improve our understanding of minority issues and ensure they are reflected in our work. We are proud members of Disability Confident, hold Race Equality Matters Trailblazer status, are a signatory of the Race at Work Charter and are aligned with the Armed Forces Covenant and the HeForShe movement. We are committed to being an anti-racist police service. We promise to challenge injustice, ensure fairness and to uphold anti-racist principles in both our organisation and our communities.

We value the differences that people bring from all backgrounds and communities. Regardless of age, sex, ethnicity, sexual orientation, gender identity or gender expression, disability, social status, or religious belief, we would love to hear from you.

Additional Information

Following submission of your application you will receive a confirmation email with a copy of your application attached. Occasionally emails from this address can fall into spam/junk folders so please ensure this is checked regularly. You may wish to consider adding to your address/contact list to ensure you receive all communications.

This post is being advertised in parallel with Force redeployment processes. Any redeployees who are identified will be given preference. This may result in the post being withdrawn at any point during the recruitment process.

Please note that not all jobs are available for internal candidates across both Forces, the current agreed recruitment principles are:

• Vacancies in collaborated units are available to all officers and staff across both Forces
• Vacancies in non-collaborated units are only available to officers and staff within the Force with the vacancy unless it is advertised externally
• If the vacancy is advertised externally and an officer or member of staff from the other Force is successful it will result in a transfer of employment

Surrey Police and Sussex Police Special Constables, Volunteers and Agency Staff (excluding self-employed workers) covered under the Agency Worker Regulations (AWR) are eligible to apply for internal advertised posts.