At a Glance
- Tasks: Manage purchasing and shipping operations, ensuring smooth logistics and timely deliveries.
- Company: Join a leading scientific research company focused on innovative solutions for global challenges.
- Benefits: Gain valuable experience in procurement and logistics with a supportive team.
- Other info: One-year fixed-term contract with opportunities for growth and development.
- Why this job: Make an impact in a dynamic environment while learning about cutting-edge technology.
- Qualifications: GCSEs in Maths and English; experience in purchasing or shipping is a plus.
The predicted salary is between 30000 - 40000 £ per year.
Surface Measurement Systems is a leading player in cutting-edge scientific research, specialising in innovative instruments and techniques. Our commitment to pioneering advancements in highly specialised areas of scientific exploration positions us as a key collaborator with prominent companies and academic institutions. We focus on providing groundbreaking technology and unique solutions that address critical global challenges, ranging from sustainable energy and healthcare to climate change and space exploration. Our clientele spans diverse industries, including pharmaceuticals, food and beverage, petrochemicals, and materials science. Surface Measurement Systems' products find applications in crucial areas such as drug development, food quality control, and materials testing.
As a Purchasing and Shipping Administrator at Surface Measurement Systems, you will play a vital role in supporting our procurement and logistics operations. You will be responsible for managing purchasing activities, coordinating shipments, and ensuring the smooth flow of materials and products to our customers. This role requires strong organisational skills, attention to detail, and familiarity with Customer Relationship Management (CRM) systems. The role is a one year fixed term contract to cover maternity leave.
Key Responsibilities:- Purchasing: Assist in the procurement process by sourcing and purchasing materials, supplies, and equipment as needed. Coordinate with suppliers to obtain quotes, negotiate pricing, and ensure timely delivery of purchased items. Maintain accurate records of purchase orders, invoices, and receipts in the CRM system. Monitor inventory levels and collaborate with the Operations Manager to optimize stock levels and minimise shortages.
- Shipping and Logistics: Coordinate outbound shipments of products to customers, ensuring accurate and timely delivery. Prepare shipping documentation, including packing lists, bills of lading, and customs paperwork as required. Arrange transportation services and liaise with freight carriers to schedule pickups and deliveries. Track shipment statuses and provide updates to customers as needed, resolving any issues or delays that may arise.
- CRM Management: Utilise the CRM system to manage customer information, orders, and communication effectively. Input and maintain accurate records of customer interactions, inquiries, and order details in the CRM database. Generate reports and analyses from CRM data to support decision‑making and business planning initiatives. Collaborate with sales and customer service teams to ensure a seamless customer experience and timely order fulfillment.
- Communication and Collaboration: Communicate within internal departments to coordinate purchasing and shipping activities. Collaborate with cross‑functional teams to address customer inquiries, resolve issues, and improve processes. Foster positive relationships with suppliers, freight carriers, and other external partners to facilitate smooth operations. Support other departments with administrative tasks as and when required.
- GCSEs (or equivalent) in Maths and English required; additional education or certifications in business administration or logistics is a plus.
- Previous experience in purchasing, shipping, administrative or finance roles preferred.
- Familiarity with Customer Relationship Management (CRM) software systems is advantageous.
- Strong organisational skills and attention to detail.
- Effective communication and interpersonal skills.
- Ability to multitask, prioritise, and work effectively in a fast‑paced environment.
- Basic knowledge of import/export regulations and international shipping procedures is desirable.
Purchasing and Shipping Administrator (FTC) in London employer: Surface Measurement Systems Ltd
At Surface Measurement Systems, we pride ourselves on being an exceptional employer, offering a dynamic work environment in Alperton that fosters innovation and collaboration. Our commitment to employee growth is evident through ongoing training opportunities and a supportive culture that values each team member's contributions. Join us to be part of a pioneering company at the forefront of scientific research, where your role as a Purchasing and Shipping Administrator will directly impact critical global challenges.
Contact Details:
Surface Measurement Systems Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Purchasing and Shipping Administrator (FTC) in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its products. Understand their mission and values, especially how they tackle global challenges. This will help you show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. Use the STAR method (Situation, Task, Action, Result) to structure your answers, especially when discussing your experience in purchasing and logistics.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Purchasing and Shipping Administrator (FTC) in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Purchasing and Shipping Administrator role. Highlight relevant experience in procurement, logistics, and CRM systems. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background makes you a great fit. We love seeing enthusiasm and a personal touch.
Showcase Your Organisational Skills:Since this role requires strong organisational skills, give examples of how you've successfully managed multiple tasks or projects in the past. We want to know how you keep everything running smoothly!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Surface Measurement Systems Ltd
✨Know Your Stuff
Before the interview, make sure you understand the role of a Purchasing and Shipping Administrator. Familiarise yourself with procurement processes, shipping logistics, and CRM systems. This will not only help you answer questions confidently but also show your genuine interest in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured timely deliveries or accurate record-keeping.
✨Communicate Effectively
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely. During the interview, demonstrate your ability to collaborate by discussing how you've worked with teams or resolved issues with suppliers or customers in the past.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the company’s approach to procurement and logistics, or how they handle challenges in shipping. This shows that you’re engaged and thinking critically about how you can contribute to their success.
