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- Tasks: Support the COO and manage key admin tasks in a dynamic team.
- Company: Join a people-first organisation in modern Coventry offices.
- Benefits: Enjoy 25 days leave, free lunch, parking, and private medical insurance.
- Why this job: Be a trusted partner, contribute to strategic projects, and thrive in a supportive culture.
- Qualifications: Experience as an Office Administrator or similar role; strong organisational skills required.
- Other info: Ideal for energetic individuals who thrive under pressure and value teamwork.
The predicted salary is between 34000 - 37000 £ per year.
Overview
Executive Support Administrator
Location: Coventry
Salary: £34,000 £37,000 per annum
Hours: Monday to Friday, 8:00AM – 5:00PM
Are you an energetic, proactive, and highly organised administrator ready to make a meaningful impact? We are offering an exceptional opportunity to join a high-performing, people-first organisation in our Coventry offices. As Executive Support Administrator, you\’ll work closely with the Executive Assistant (EA) to the Chief Operating Officer (COO) as part of a dynamic administration department. Our team is led by the EA/Administrative Operations Manager and includes three other administrators. This role is more than just admin: you\’ll become a trusted partner across the business, coordinating key meetings and events, supporting new starter inductions, and contributing to strategic projects and initiatives.
Key Responsibilities
- Provide high-level administrative support to the EA, preparing presentations, spreadsheets, documents, and meeting packs.
- Collate, prepare, scan, organise, and store information accurately.
- Organise and schedule meetings; follow up on actions with Senior Leadership Team (SLT) members to ensure timely completion.
- Arrange travel and appointments for Directors as required.
- Support onboarding and induction activities to deliver a welcoming, professional experience for new starters.
- Draft, circulate, and accurately record meeting minutes.
- Act as a key point of contact for internal teams and external stakeholders, ensuring smooth communication.
- Support internal events, training sessions, and company-wide activities.
- Track budgets, raise invoices and purchase orders (POs), liaise with suppliers, and assist with basic financial tasks.
- Support cross-departmental projects as needed.
- Maintain confidentiality and discretion at all times in handling sensitive information.
Ideal Candidate Profile
Experience
- Proven experience as an Office Administrator/Coordinator, Team Assistant, or Executive Assistant.
- Comfortable supporting senior leaders in a fast-paced environment.
Skills
- Strong organisational and planning abilities, with the capacity to manage multiple priorities.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills with a professional, approachable manner.
- Confident preparing reports, presentations, and professional documentation.
- Financial administration experience (e.g., invoicing, budgeting) is advantageous.
- Event coordination experience is desirable.
- Familiarity with modern office/collaborative tools is a plus: SAP for administrative/financial processes, Canva for designing presentations/materials, Miro or Microsoft Planner for collaborative planning.
Personal Attributes
- Energetic and proactive with a genuine can-do attitude.
- Highly discreet and trusted to handle confidential information with integrity.
- Team player who contributes to a positive working culture.
- Calm under pressure and adaptable to changing priorities.
- Self-motivated with a service-oriented mindset.
What We Offer
- Salary: £34,000 £37,000 per annum
- Holidays: 25 days annual leave + 8 bank holidays
- Career Growth: Support for internal development and progression
- Modern Facilities: State-of-the-art offices with excellent amenities
- Perks: Free lunch, Free parking, Private medical insurance, Eyecare support
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Executive Administrator employer: SureCare Community Services Ltd
Contact Detail:
SureCare Community Services Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Administrator
✨Tip Number 1
Familiarise yourself with the key responsibilities of the Executive Support Administrator role. Understanding the nuances of providing high-level administrative support and coordinating meetings will help you demonstrate your knowledge during any discussions.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've managed multiple priorities in previous roles. Be ready to discuss specific situations where your planning abilities made a significant impact.
✨Tip Number 3
Highlight your experience with Microsoft Office Suite, especially Excel and PowerPoint. Consider preparing a small portfolio of presentations or reports you've created to illustrate your proficiency.
✨Tip Number 4
Network with current or former employees of StudySmarter if possible. They can provide insights into the company culture and expectations, which can be invaluable when you're preparing for interviews.
We think you need these skills to ace Executive Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Office Administrator or Executive Assistant. Emphasise your organisational skills and any experience supporting senior leaders in a fast-paced environment.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive attitude and ability to handle confidential information. Mention specific examples of how you've successfully managed multiple priorities and contributed to team success.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office Suite and any experience with financial administration tasks like invoicing and budgeting. If you have experience with tools like SAP or Canva, be sure to include that too.
Showcase Your Communication Skills: Since excellent written and verbal communication is crucial for this role, ensure your application is free from errors and conveys professionalism. Consider including a brief example of how you've effectively communicated with internal teams or external stakeholders.
How to prepare for a job interview at SureCare Community Services Ltd
✨Showcase Your Organisational Skills
As an Executive Support Administrator, you'll need to demonstrate your strong organisational abilities. Prepare examples of how you've successfully managed multiple priorities in previous roles, and be ready to discuss specific tools or methods you use to stay organised.
✨Communicate Clearly and Professionally
Excellent written and verbal communication skills are crucial for this role. During the interview, practice articulating your thoughts clearly and professionally. You might also want to prepare a brief presentation or report to showcase your proficiency in creating professional documentation.
✨Demonstrate Discretion and Integrity
Handling sensitive information is a key part of the job. Be prepared to discuss situations where you've had to maintain confidentiality and how you approach sensitive topics with discretion. This will show that you understand the importance of trust in an executive support role.
✨Be Ready to Discuss Financial Administration Experience
If you have experience with invoicing, budgeting, or financial tasks, make sure to highlight this during your interview. Be prepared to discuss specific examples of how you've managed budgets or liaised with suppliers, as this experience is advantageous for the role.