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For Companies At a Glance
- Tasks: Join our team to manage vehicle checks, schedule services, and maintain records for our fleet.
- Company: Be part of a dynamic Vehicle Fleet Department focused on safety and efficiency.
- Benefits: Enjoy a Monday to Friday schedule with early finishes on Fridays and potential for remote work.
- Why this job: Gain hands-on experience in fleet management while ensuring vehicles are safe and compliant.
- Qualifications: Organisational skills and attention to detail are essential; a driving license is a bonus.
- Other info: This is a temporary role covering three weeks, perfect for students seeking short-term work.
Driving license a bonus
Immediate - 3 week cover (Holiday)
Monday to Friday 07.00 - 4.30 (finishing earlier on Friday)
Job Overview:
Working on the Vehicle Fleet Department, we are seeking a highly organized and detail-oriented individual to join our team as an Administrator for Vehicle Checks and Services. This key role is responsible for ensuring the efficient and timely maintenance of our fleet by overseeing vehicle checks, scheduling services, managing records, and ensuring compliance with regulations. The successful candidate will work closely with the Fleet Manager to ensure that all vehicles are in optimal condition and adhere to safety standards.
Key Responsibilities:
- Vehicle Inspections: Coordinate and schedule regular vehicle checks and inspections for the fleet to ensure vehicles are in safe and operational condition.
- Maintenance Scheduling: Schedule routine maintenance and repairs for fleet vehicles, working closely with service providers to ensure minimal downtime and efficient service.
- Records Management: Maintain accurate and up-to-date records of vehicle maintenance, repairs, and inspections. Ensure all documents are properly filed and compliant with internal policies and external regulations.
- Compliance: Ensure that all fleet vehicles comply with relevant local, state, and federal regulations, including safety standards, emissions testing, and licensing.
- Reporting: Generate regular reports on the status of vehicle checks, maintenance schedules, and upcoming services for management review.
- Communication: Liaise with drivers, service providers, and other departments to ensure the smooth operation of the fleet and prompt resolution of issues.
- Inventory Management: Track and manage the inventory of spare parts, consumables, and tools needed for vehicle maintenance.
- Budget Support: Assist in monitoring the fleet's maintenance budget and help identify cost-saving opportunities without compromising vehicle safety and performance.
- Data Entry & Tracking: Input data into fleet management software, ensuring accuracy and completeness of all records.
Administrator employer: Supreme Recruitment
Contact Detail:
Supreme Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator
✨Tip Number 1
Familiarise yourself with fleet management software. Since you'll be inputting data and managing records, having a good grasp of these tools will show your readiness for the role.
✨Tip Number 2
Brush up on local and federal vehicle regulations. Understanding compliance requirements will demonstrate your attention to detail and commitment to safety standards.
✨Tip Number 3
Network with professionals in the fleet management industry. Engaging with others can provide insights into best practices and may even lead to valuable recommendations.
✨Tip Number 4
Prepare to discuss your organisational skills in detail. This role requires a high level of organisation, so be ready to share examples of how you've successfully managed multiple tasks in the past.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration, particularly in vehicle management or fleet operations. Emphasise your organisational skills and attention to detail, as these are crucial for the role.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Explain how your previous experiences align with the tasks of scheduling maintenance, managing records, and ensuring compliance.
Highlight Relevant Skills: In your application, be sure to mention any specific skills that relate to the role, such as proficiency in fleet management software, data entry accuracy, and communication abilities. If you have a driving licence, make sure to include that too!
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for an Administrator role.
How to prepare for a job interview at Supreme Recruitment
✨Know Your Fleet Management Basics
Familiarise yourself with the fundamentals of fleet management, including vehicle inspections and maintenance scheduling. Being able to discuss these topics confidently will show your understanding of the role and its responsibilities.
✨Highlight Your Organisational Skills
As an Administrator, organisation is key. Prepare examples from your past experiences where you successfully managed records or scheduled services. This will demonstrate your ability to handle the demands of the position effectively.
✨Show Compliance Awareness
Understand the importance of compliance with regulations in fleet management. Be ready to discuss how you would ensure that vehicles meet safety standards and other legal requirements, as this is a crucial part of the job.
✨Prepare for Communication Scenarios
Since the role involves liaising with various stakeholders, think of examples where you effectively communicated with team members or service providers. This will illustrate your interpersonal skills and ability to resolve issues promptly.
