At a Glance
- Tasks: Assist in managing digital projects and maintain accurate records using Microsoft 365.
- Company: Join Sharkey, a company built on integrity and strong relationships.
- Benefits: Enjoy a competitive salary, supportive culture, and opportunities for growth.
- Other info: Dynamic team environment with excellent career development opportunities.
- Why this job: Be a vital part of a thriving business and make an impact in construction management.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office tools.
The predicted salary is between 18500 - 18500 £ per year.
Ref 85860 Programme Scotland | Business | Digital Applications Support SCQF Level 6
Working location: Newhailes Road, Musselburgh, EH21 6SY
Salary: £18,500 per annum
Closing date: 19/06/2026
About the role:
This role is essential within the construction management team providing project assistance, ensuring efficient operations, and maintaining accurate records including quality documents. The ideal candidate will possess strong organisational skills and a solid understanding of office procedures, contributing to the smooth functioning of our construction projects.
Responsibilities:
- Manage and organise project documentation using Adobe, ensuring files are structured, clearly named and easy to access, supporting effective document management and version control.
- Assist in maintaining accurate project records and databases on Microsoft 365, ensuring data is input correctly, regularly updated and stored securely in line with data protection and organisational procedures.
- Coordinate communication through Microsoft Teams between project managers, contractors and clients, ensuring project updates are recorded, shared accurately and accessible within relevant digital systems.
- Utilise the Microsoft Suite at an expert level to prepare reports, summaries and presentations to support project meetings, using digital tools to organise and present information clearly.
- Use Business Central to support financial and operational processes by updating project‑related records, monitoring job or cost tracking data, and assisting with the accurate recording of transactions to ensure information is reliable and supports business decision‑making.
- Manage personal & shared inbox on Outlook, ensuring queries and requests are responded to in a timely manner.
- Answer phone calls in a professional and courteous manner, demonstrating strong communication skills and accurately recording and relaying information where required.
Skills you will bring:
- Keen attention to detail.
- Willing to be a team player.
- Good people skills and comfortable communicating across the company hierarchy.
- Good IT literacy: working with Microsoft Word, Excel, and SharePoint.
- Excellent organisational abilities to manage multiple tasks effectively.
- Demonstrated phone etiquette for effective communication with clients and stakeholders.
Salary: £18,500 per annum.
Working hours: 8:30am – 5pm.
What's in it for you?
- On‑site parking.
- Supportive team culture with opportunities to grow.
- The chance to be an essential part of a well‑organised, thriving business.
- Company pension.
Digital Projects Assistant | MS 365, Docs & Teams in Musselburgh employer: Support Warehouse Ltd.
Sharkey is an excellent employer that prioritises integrity and honesty, fostering a supportive team culture where employees feel valued and empowered to achieve their goals. Located in Musselburgh, the company offers a fantastic benefits package, including on-site parking and a company pension, alongside ample opportunities for personal and professional growth within a thriving business environment. By joining Sharkey, you become part of a team that values strong relationships and trust, ensuring that your contributions are recognised and impactful.
StudySmarter Expert Advice🤫
We think this is how you could land Digital Projects Assistant | MS 365, Docs & Teams in Musselburgh
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on Sharkey. Understand their values and how they operate. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills with Microsoft 365 and communication tools can benefit the role. The more comfortable you are, the better you'll perform!
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed projects or documentation in the past. Whether it's a neat portfolio or a quick presentation, demonstrating your attention to detail will impress the interviewers.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your enthusiasm for the position and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’d be a perfect fit for the Digital Projects Assistant role!
We think you need these skills to ace Digital Projects Assistant | MS 365, Docs & Teams in Musselburgh
Some tips for your application 🫡
Show Off Your Organisational Skills:When you're writing your application, make sure to highlight your organisational skills. We want to see how you can manage and structure project documentation effectively, just like we do at StudySmarter!
Be Clear and Concise:Keep your application clear and to the point. Use straightforward language to describe your experience with Microsoft 365 and other digital tools. We appreciate clarity, and it helps us understand your fit for the role.
Tailor Your Application:Make sure to tailor your application to the job description. Mention specific experiences that relate to managing project records and communication through Microsoft Teams. This shows us you’ve done your homework and are genuinely interested in the role.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Support Warehouse Ltd.
✨Know Your Tools
Make sure you're familiar with Microsoft 365, Teams, and Adobe. Brush up on how to manage documents and communicate effectively using these tools. Being able to demonstrate your proficiency will show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed project documentation or databases in the past. Highlight your attention to detail and ability to keep things organised, as this role relies heavily on these skills.
✨Communicate Clearly
Practice articulating your thoughts clearly and concisely. Since the role involves coordinating communication between various stakeholders, being able to convey information effectively will be key. Consider doing mock interviews with a friend to refine your delivery.
✨Demonstrate Team Spirit
Be ready to discuss how you work within a team. Sharkey values collaboration, so share experiences where you've successfully worked with others to achieve a common goal. This will help them see you as a good fit for their supportive team culture.
