Event Coordinator in London

Description

We are looking for an exceptional Events Coordinator to become a key part of our growing team. This is a hands-on role that combines executive support with luxury event production, working directly alongside the Director to deliver high-profile events from concept through to execution.

A major focus of the role will be 1970 – The Dominican Republic Superyacht Rendezvous, an invitation-only luxury event bringing together superyacht owners, charter guests, partners and industry leaders for four nights and 3 days of world-class experiences, championship golf and exceptional Caribbean hospitality.

You'll help coordinate every element of the event—from luxury guest experiences and supplier management to logistics, timelines and on-site delivery—while also supporting the day-to-day operations of the business.

This is an opportunity for someone who enjoys taking ownership, solving problems and turning ambitious ideas into seamless experiences.

Key Responsibilities

Executive & Business Support

• Support the Director with day-to-day administrative and operational tasks.
• Manage calendars
• Prepare presentations, proposals and event documentation.
• Track project timelines and ensure deadlines are met.
• Coordinate internal communications and follow up on actions.

Event Planning & Coordination

• Coordinate the planning and delivery of company events throughout the year.
• Lead the organisation of event logistics, schedules and production plans.
• Manage supplier communications, quotations and contracts.
• Coordinate venues, catering, entertainment, branding and production.
• Maintain detailed project plans and event checklists.

1970 – The Dominican Republic Superyacht Rendezvous

You'll play a central role in bringing this flagship event to life by helping coordinate experiences such as:

• Exclusive evening events, including gala dinners and yacht parties.
• Destination experiences across the Dominican Republic.
• Guest itineraries and personalised schedules.
• Sponsor activations and partner deliverables.
• On-site event operations and guest management.

Requirements

Skills & Experience

*You must be able to start immediately*

• Exceptionally organised with outstanding attention to detail.
• Comfortable managing multiple priorities simultaneously.
• A confident communicator with excellent written and verbal English.
• Experienced in event planning or project coordination.
• Proactive and able to work independently.
• Calm under pressure and solutions-focused.
• Confident using Microsoft Office and Google Workspace.
• Willing to travel internationally when required.

Desirable

• Experience in luxury events, hospitality or the superyacht industry.
• Experience coordinating VIP guests or high-net-worth clients.
• Familiarity with event management platforms and project management tools.
• Social media or content coordination experience.

Travel

This role includes international travel, particularly to:

• Dominican Republic (event planning and on-site delivery)
• Monaco Yacht Show
• Other international events as required.

What We Offer

• International travel and unique behind-the-scenes experiences.
• Significant responsibility and room for career growth.
• The chance to create extraordinary experiences for some of the world's most discerning guests.

Benefits

• £30,000-40,000

• Hybrid working.
• International travel opportunities.
• Exposure to world-leading luxury brands and industry professionals.
• Hands-on experience across commercial growth, luxury events and business development.

• A unique opportunity to build your career within the luxury and superyacht industries.