At a Glance
- Tasks: Provide top-notch admin support to MDs and directors, managing diaries and coordinating meetings.
- Company: Dynamic company with a collaborative and supportive work environment.
- Benefits: Flexible working hours, competitive salary, and opportunities for professional growth.
- Other info: Great opportunity for career advancement in a vibrant office culture.
- Why this job: Join a fast-paced team and develop your skills while making a real impact.
- Qualifications: Strong communication skills and proficiency in MS Office required.
9-6 Monday to Friday / 4 days in the office and 1 work from home.
To provide secretarial and administrative support service at MD/Director level and their deal teams.
- Complex diary management for the team, being able to anticipate issues in multi-time zones.
- Meeting Coordination: organising logistics for both internal and external meetings over various time-zones and different mediums; face to face, video conference, and audio conference.
- Anticipate, manage and co-ordinate European and International travel, ensuring timely preparation to include visa applications, whilst adhering to the Company’s travel policy to ensure cost efficiency at all times.
- Compile expense reports in a timely manner ensuring all appropriate receipts are attached and submissions are in line with the Company’s expense policy.
- Ability to prepare PowerPoint presentations, Excel and Word documents for team members.
- Document production including preparation, printing and binding.
- General administrative support: booking bikes, couriers, taxis, organising team events, booking client lunches and dinners.
- Deacloud assisting the team with interaction logging, maintaining accurate contact records, pipeline, creating and maintaining deal information.
- Assisting with KYC for on-boarding of deals for the team and using the SmartSearch system.
- Assisting with client conferences and event management.
- Assisting the team with booking holidays through the edays system.
- Answering the telephone in a professional manner, taking accurate messages and relaying these appropriately without delay.
- Ad hoc project work as requested.
- Providing support and cover for other IB team assistants and reception cover as required.
Experience, Skills & Competencies Required:
- Excellent communication skills (written and oral).
- Ability to work on own initiative and manage time effectively.
- Well organised and methodical approach.
- Flexible attitude.
- High level of interpersonal skills and a good team player.
- Good working knowledge of MS Office.
- Ability to use video conferencing and presentation facilities (training will be given).
- Discreet, professional manner - maintain confidentiality on all aspects of workload.
- Approachable and partnership orientated to assist with all tasks throughout the London office.
Executive Assistant employer: Superb People
Superb People is an exceptional employer, offering a dynamic work environment in the heart of London where innovation thrives. With a strong focus on employee growth and development, you will have access to cutting-edge resources and opportunities to lead high-performing teams in the rapidly evolving CTV landscape. Join us to make meaningful contributions while enjoying a collaborative culture that values creativity and strategic thinking.
We think you need these skills to ace Executive Assistant
Diary Management
Meeting Coordination
Travel Management
Expense Reporting
PowerPoint Preparation
Document Production
General Administrative Support
