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- Tasks: Support the IB team with admin tasks, diary management, and meeting coordination.
- Company: Dynamic company offering a collaborative environment and growth opportunities.
- Benefits: Competitive salary, flexible work options, and professional development support.
- Why this job: Join a fast-paced team and enhance your organisational skills while making an impact.
- Qualifications: Strong communication skills and experience in administrative roles preferred.
- Other info: Exciting role with opportunities for career advancement and diverse responsibilities.
The predicted salary is between 36000 - 39000 £ per year.
To support parts of the IB team in a multi-faceted role encompassing several responsibilities:
- Provide secretarial and administrative support service at MD/Director level and their deal teams.
- Complex diary management for the team, anticipating issues in multi-time zones.
- Meeting Coordination: organising logistics for both internal and external meetings over various time-zones and different mediums; face to face, video conference, and audio conference.
- Anticipate, manage and co-ordinate European and International travel, ensuring timely preparation to include visa applications, whilst adhering to the Company’s travel policy to ensure cost efficiency at all times.
- Compile expense reports in a timely manner ensuring all appropriate receipts are attached and submissions are in line with the Company’s expense policy.
- Ability to prepare PowerPoint presentations, Excel and Word documents for team members.
- Document production including preparation, printing and binding.
- General administrative support: booking bikes, couriers, taxis, organising team events, booking client lunches and dinners.
- Deacloud – assisting the team with interaction logging, maintaining accurate contact records, pipeline, creating and maintaining deal information.
- Assisting with KYC for onboarding of deals for the team and using the SmartSearch system.
- Assisting with client conferences and event management.
- Assisting the team with booking holidays through the edays system.
- Answering the telephone in a professional manner, taking accurate messages and relaying these appropriately without delay.
- Ad hoc project work as requested.
- Providing support and cover for other IB team assistants and reception cover as required.
- Assisting EAs with staff events and team led events.
Executive Assistant Administrator in Worcester employer: Superb People Ltd
Contact Detail:
Superb People Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant Administrator in Worcester
✨Tip Number 1
Network like a pro! Reach out to current or former employees in similar roles and ask for insights. They might even give you a heads-up about upcoming opportunities.
✨Tip Number 2
Prepare for the interview by practising common questions related to executive support. Think about how your skills in diary management and travel coordination can shine through.
✨Tip Number 3
Showcase your tech-savviness! Be ready to discuss your experience with tools like PowerPoint, Excel, and any project management software. We love candidates who can hit the ground running!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re always on the lookout for passionate individuals like you!
We think you need these skills to ace Executive Assistant Administrator in Worcester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant Administrator role. Highlight your experience in diary management, meeting coordination, and travel arrangements. We want to see how your skills match what we're looking for!
Showcase Your Skills: In your cover letter, showcase your ability to handle complex tasks like preparing presentations and managing expenses. Use specific examples from your past roles to demonstrate how you’ve successfully managed similar responsibilities.
Be Professional Yet Personable: When writing your application, strike a balance between professionalism and a friendly tone. We appreciate candidates who can communicate effectively while also being approachable, as this reflects the team spirit we value at StudySmarter.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Superb People Ltd
✨Master the Diary Management Game
Showcase your skills in complex diary management by preparing examples of how you've successfully managed multiple schedules before. Be ready to discuss how you anticipate issues, especially when dealing with different time zones.
✨Nail the Meeting Coordination
Prepare to talk about your experience in organising meetings across various platforms. Bring up specific instances where you coordinated logistics for both internal and external meetings, highlighting your attention to detail and ability to adapt to different mediums.
✨Travel Planning Pro
Demonstrate your understanding of travel coordination by discussing how you've handled travel arrangements in the past. Mention your familiarity with visa applications and adherence to company policies to ensure cost efficiency.
✨Be a Document Wizard
Get ready to impress with your document production skills. Bring examples of PowerPoint presentations or reports you've created, and be prepared to discuss your proficiency in Excel and Word, as well as your approach to maintaining accurate records.