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- Tasks: Support the IB team with admin tasks, diary management, and meeting coordination.
- Company: Dynamic company offering a collaborative environment and growth opportunities.
- Benefits: Competitive salary, flexible work options, and professional development support.
- Why this job: Join a fast-paced team and enhance your organisational skills while making an impact.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office.
- Other info: Exciting role with opportunities for career advancement and diverse responsibilities.
The predicted salary is between 36000 - 39000 £ per year.
To support parts of the IB team in a multi-faceted role encompassing several responsibilities:
- To provide secretarial and administrative support service at MD/Director level and their deal teams.
- Complex diary management for the team, being able to anticipate issues in multi-time zones.
- Meeting Coordination: organising logistics for both internal and external meetings over various time-zones and different mediums; face to face, video conference, and audio conference.
- Anticipate, manage and co-ordinate European and International travel, ensuring timely preparation to include visa applications, whilst adhering to the Company’s travel policy to ensure cost efficiency at all times.
- Compile expense reports in a timely manner ensuring all appropriate receipts are attached and submissions are in line with the Company’s expense policy.
- Ability to prepare PowerPoint presentations, Excel and Word documents for team members.
- Document production including preparation, printing and binding.
- General administrative support: booking bikes, couriers, taxis, organising team events, booking client lunches and dinners.
- Deacloud – assisting the team with interaction logging, maintaining accurate contact records, pipeline, creating and maintaining deal information.
- Assisting with KYC for onboarding of deals for the team and using the SmartSearch system.
- Assisting with client conferences and event management.
- Assisting the team with booking holidays through the edays system.
- Answering the telephone in a professional manner, taking accurate messages and relaying these appropriately without delay.
- Ad hoc project work as requested.
- Providing support and cover for other IB team assistants and reception cover as required.
- Assisting EAs with staff events and team led events.
Executive Assistant Administrator in Woking employer: Superb People Ltd
Contact Detail:
Superb People Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant Administrator in Woking
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to diary management, meeting coordination, and travel arrangements. We recommend role-playing with a friend to get comfortable with your responses and showcase your skills effectively.
✨Tip Number 3
When you land that interview, don’t forget to ask insightful questions about the team dynamics and company culture. This shows you're genuinely interested and helps you determine if it's the right fit for you.
✨Tip Number 4
Apply through our website for the best chance at landing the job! We love seeing applications directly from candidates who are eager to join our team and contribute to our success.
We think you need these skills to ace Executive Assistant Administrator in Woking
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant Administrator role. Highlight your experience in diary management, meeting coordination, and travel arrangements. We want to see how your skills align with what we need!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific experiences that relate to the responsibilities listed in the job description, like managing complex schedules or preparing presentations.
Showcase Your Tech Skills: Since you'll be using tools like PowerPoint, Excel, and various communication platforms, make sure to mention your proficiency with these. We love candidates who are tech-savvy and can hit the ground running!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Superb People Ltd
✨Master the Job Description
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like diary management and meeting coordination. This will help you demonstrate how your skills align perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As an Executive Assistant Administrator, organisation is key. Prepare examples of how you've successfully managed complex schedules or coordinated meetings across different time zones. Be ready to discuss specific tools or methods you use to stay organised.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities. For instance, they might ask how you would handle a last-minute change in travel plans. Think through potential scenarios and have clear, concise responses ready to showcase your proactive approach.
✨Demonstrate Your Tech Savviness
Since the role involves preparing presentations and managing documents, be prepared to discuss your proficiency with software like PowerPoint, Excel, and Word. If you have experience with any specific systems mentioned in the job description, such as Deacloud or SmartSearch, make sure to highlight that too!