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- Tasks: Support the IB team with admin tasks, diary management, and meeting coordination.
- Company: Dynamic company offering a collaborative environment and growth opportunities.
- Benefits: Competitive salary, flexible work options, and professional development support.
- Why this job: Join a fast-paced team and enhance your organisational skills while making an impact.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office.
- Other info: Exciting role with opportunities for career advancement and diverse responsibilities.
The predicted salary is between 36000 - 39000 £ per year.
To support parts of the IB team in a multi-faceted role encompassing several responsibilities:
- Provide secretarial and administrative support service at MD/Director level and their deal teams.
- Complex diary management for the team, anticipating issues in multi-time zones.
- Meeting Coordination: organising logistics for both internal and external meetings over various time-zones and different mediums; face to face, video conference, and audio conference.
- Anticipate, manage and co-ordinate European and International travel, ensuring timely preparation to include visa applications, whilst adhering to the Company’s travel policy to ensure cost efficiency at all times.
- Compile expense reports in a timely manner ensuring all appropriate receipts are attached and submissions are in line with the Company’s expense policy.
- Ability to prepare PowerPoint presentations, Excel and Word documents for team members.
- Document production including preparation, printing and binding.
- General administrative support: booking bikes, couriers, taxis, organising team events, booking client lunches and dinners.
- Deacloud – assisting the team with interaction logging, maintaining accurate contact records, pipeline, creating and maintaining deal information.
- Assisting with KYC for onboarding of deals for the team and using the SmartSearch system.
- Assisting with client conferences and event management.
- Assisting the team with booking holidays through the edays system.
- Answering the telephone in a professional manner, taking accurate messages and relaying these appropriately without delay.
- Ad hoc project work as requested.
- Providing support and cover for other IB team assistants and reception cover as required.
- Assisting EAs with staff events and team led events.
Executive Assistant Administrator in Wakefield employer: Superb People Ltd
Contact Detail:
Superb People Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant Administrator in Wakefield
✨Tip Number 1
Network like a pro! Reach out to current or former employees in similar roles and ask for insights. They might even give you a heads-up about upcoming opportunities.
✨Tip Number 2
Nail that interview prep! Research the company and practice common interview questions. We recommend preparing specific examples of how you've handled complex diary management or organised international travel.
✨Tip Number 3
Show off your tech skills! Be ready to discuss your experience with tools like PowerPoint, Excel, and any project management software. We love candidates who can demonstrate their proficiency in these areas.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in joining our team.
We think you need these skills to ace Executive Assistant Administrator in Wakefield
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant Administrator role. Highlight your experience in diary management, meeting coordination, and travel arrangements. We want to see how your skills align with what we need!
Showcase Your Skills: In your cover letter, showcase your skills in document production and administrative support. Mention any experience you have with tools like PowerPoint, Excel, and Word. We love seeing candidates who can hit the ground running!
Be Professional: Remember, this role involves a lot of communication! Make sure your application is free from typos and written in a professional tone. We appreciate attention to detail, so let that shine through in your writing.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. We can’t wait to hear from you!
How to prepare for a job interview at Superb People Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant Administrator. Familiarise yourself with complex diary management, meeting coordination, and travel arrangements. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously. Highlight your experience with diary management, expense reports, and document production. Use the STAR method (Situation, Task, Action, Result) to structure your responses effectively.
✨Demonstrate Tech Savviness
Since the role involves using various software like PowerPoint, Excel, and document management systems, be ready to talk about your proficiency with these tools. If you have experience with Deacloud or SmartSearch, mention it! Showing that you're comfortable with technology will give you an edge.
✨Prepare Questions to Ask
Interviews are a two-way street, so prepare thoughtful questions to ask the interviewer. Inquire about the team dynamics, the company's approach to travel management, or how they handle client events. This shows your genuine interest in the role and helps you assess if it's the right fit for you.