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- Tasks: Support the IB team with admin tasks, diary management, and meeting coordination.
- Company: Dynamic company offering a collaborative environment and growth opportunities.
- Benefits: Competitive salary, flexible work options, and professional development support.
- Other info: Exciting role with opportunities for career advancement and diverse responsibilities.
- Why this job: Join a fast-paced team and enhance your organisational skills while making an impact.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office.
The predicted salary is between 36000 - 39000 £ per year.
To support parts of the IB team in a multi-faceted role encompassing several responsibilities:
- Provide secretarial and administrative support service at MD/Director level and their deal teams.
- Complex diary management for the team, anticipating issues in multi-time zones.
- Meeting Coordination: organising logistics for both internal and external meetings over various time-zones and different mediums; face to face, video conference, and audio conference.
- Anticipate, manage and co-ordinate European and International travel, ensuring timely preparation to include visa applications, whilst adhering to the Company’s travel policy to ensure cost efficiency at all times.
- Compile expense reports in a timely manner ensuring all appropriate receipts are attached and submissions are in line with the Company’s expense policy.
- Ability to prepare PowerPoint presentations, Excel and Word documents for team members.
- Document production including preparation, printing and binding.
- General administrative support: booking bikes, couriers, taxis, organising team events, booking client lunches and dinners.
- Deacloud – assisting the team with interaction logging, maintaining accurate contact records, pipeline, creating and maintaining deal information.
- Assisting with KYC for onboarding of deals for the team and using the SmartSearch system.
- Assisting with client conferences and event management.
- Assisting the team with booking holidays through the edays system.
- Answering the telephone in a professional manner, taking accurate messages and relaying these appropriately without delay.
- Ad hoc project work as requested.
- Providing support and cover for other IB team assistants and reception cover as required.
- Assisting EAs with staff events and team led events.
Executive Assistant Administrator in Sheffield employer: Superb People Ltd
Contact Detail:
Superb People Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant Administrator in Sheffield
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant Administrator role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and the team you'll be supporting. Be ready to discuss how your skills in diary management, meeting coordination, and travel planning can make their lives easier. Show them you’re the perfect fit!
✨Tip Number 3
Don’t forget to follow up! After an interview, shoot a quick thank-you email to express your appreciation for the opportunity. It’s a great way to keep your name fresh in their minds and show your enthusiasm for the role.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it shows you’re genuinely interested in being part of our team!
We think you need these skills to ace Executive Assistant Administrator in Sheffield
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant Administrator role. Highlight your experience in diary management, meeting coordination, and travel arrangements. We want to see how your skills align with what we need!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific experiences that relate to the responsibilities listed in the job description, like managing complex schedules or preparing presentations.
Showcase Your Tech Skills: Since the role involves using various software like PowerPoint, Excel, and document production tools, make sure to mention your proficiency in these areas. We love candidates who are tech-savvy and can hit the ground running!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Don’t miss out on this opportunity!
How to prepare for a job interview at Superb People Ltd
✨Master the Job Description
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like diary management and meeting coordination. This will help you tailor your answers to show how your skills align perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As an Executive Assistant Administrator, organisation is key. Prepare examples of how you've successfully managed complex schedules or coordinated meetings across different time zones. Be ready to discuss specific tools or methods you use to stay organised and efficient.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential challenges in travel coordination or document production and how you would handle them. Practising these scenarios can help you respond confidently during the interview.
✨Demonstrate Your Communication Skills
Since you'll be liaising with various stakeholders, it's crucial to demonstrate strong communication skills. Practice articulating your thoughts clearly and professionally. You might even want to prepare a brief presentation to showcase your proficiency in PowerPoint, as this is part of the role.