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- Tasks: Support the Sales Director with diary management, travel logistics, and event planning.
- Company: Join a fun, friendly media agency in the vibrant West End.
- Benefits: Full-time role with a supportive team and a dynamic work environment.
- Why this job: Be the right-hand person to leaders and make a real impact in a fast-paced setting.
- Qualifications: Strong communication skills, attention to detail, and a proactive attitude are essential.
- Other info: Exciting opportunities for personal growth and development in a small, successful team.
We’re looking for a proactive, personable Personal Assistant to join a fast-paced media agency. Supporting the Sales Director and wider Commercial team, you’ll provide high-level PA support, which will predominantly consist of extensive diary management, travel logistics and event planning. This is a full-time position, office based 4 days a week in the West End, working 9am - 5.45pm. They are a small, successful agency with around 10 employees and a fun and friendly environment.
Key Responsibilities
- Provide proactive diary and administrative support to the Sales Director
- Coordinate and organize internal and external meetings, often with last minute changes
- Organise international travel, both business and private holidays
- Organise events for clients - there are two skiing trips planned in 2026 as well as smaller day trips including golf and sports events
- Manage expenses, purchase orders, and departmental budgets.
- Prepare professional presentations, documents, and reports.
- Build strong working relationships with internal teams and external partners.
- Support onboarding and offboarding processes, including new starter coordination.
- Handle general office administration such as IT requests, stationery, catering, and logistics.
About You
You’re a confident communicator and trusted right-hand to senior leaders. You can balance multiple priorities while staying calm, organized, and positive. You’ll bring:
- Excellent communication and relationship-building skills.
- Impeccable attention to detail and accuracy.
- Discretion when handling sensitive information.
- Strong organizational and problem-solving abilities.
- Experience managing changing priorities in a fast-paced environment.
- A proactive, flexible, and can-do attitude.
- Proficiency with standard office and collaboration software.
Personal Assistant employer: Superb People Ltd
Contact Detail:
Superb People Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute as a Personal Assistant. Tailor your responses to show how your skills align with their needs.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to build your confidence. Focus on articulating your experience in diary management, travel logistics, and event planning clearly and concisely.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and take the initiative to reach out directly.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Personal Assistant role. Highlight your diary management, travel logistics, and event planning experience to show us you’re the perfect fit!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you want to join our fun and friendly team. Don’t forget to mention your proactive attitude and how you handle changing priorities.
Show Off Your Communication Skills: As a Personal Assistant, communication is key! In your application, demonstrate your excellent communication skills and relationship-building abilities. We want to see how you can connect with both internal teams and external partners.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Superb People Ltd
✨Know Your Diary Management
Since the role heavily involves diary management, brush up on your skills in this area. Be prepared to discuss how you would handle scheduling conflicts or last-minute changes. Maybe even bring examples of how you've successfully managed a busy schedule in the past.
✨Showcase Your Communication Skills
As a Personal Assistant, you'll need to communicate effectively with various stakeholders. Practice articulating your thoughts clearly and confidently. Consider preparing a few anecdotes that highlight your relationship-building skills and how you've navigated tricky conversations.
✨Demonstrate Your Organisational Prowess
This job requires impeccable organisation, so come ready to discuss your methods. You might want to share specific tools or techniques you use for managing tasks, travel logistics, or event planning. Showing that you have a system in place will impress the interviewers.
✨Be Proactive and Positive
The agency values a proactive attitude, so be sure to convey your enthusiasm for the role. Think of ways you've gone above and beyond in previous positions. A positive mindset can set you apart, especially in a fast-paced environment where adaptability is key.
