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- Tasks: Manage daily office operations and support senior leadership in a dynamic start-up environment.
- Company: Join a newly established entity backed by a larger organisation, shaping its future.
- Benefits: Enjoy potential long-term opportunities, flexible working arrangements, and a vibrant team culture.
- Why this job: Be at the heart of innovation, thrive in a fast-paced setting, and make a real impact.
- Qualifications: Experience as an Executive Assistant or Office Manager, ideally in financial services or start-ups.
- Other info: This is a contracting position with long-term potential for the right candidate.
The predicted salary is between 36000 - 60000 £ per year.
Are you an experienced Office Manager/EA looking for an opportunity to shape and build something new? We are hiring for a dynamic and proactive Office Manager to support senior leadership during a time of change and supporting with the smooth running of a newly established entity. This is a unique opportunity to be at the heart of a start up whilst benefitting from a larger organisation. Due to the transition, this position is initially a contracting position; however, there is long term scope in the future for the right person. If you thrive in a fast paced setting, love wearing multiple hats and have a passion for organisation and efficiency, this role could be perfect for you.
Core responsibilities
- All aspects of day-to-day office management for the office (however, the facilities management is handled by an outside team).
- Supporting Executives with the day-to-day matters arising out of establishing a best-in-class corporate International Operations function: multiple projects, multiple stakeholders, many projects tech-centric and spread across several (inter-connected) locations.
- Producing materials: Excel exhibits, PowerPoint decks and screenshows, etc.
- Schedule management, working across international time zones and with multiple attendees.
- Travel management.
- Working with the Technology Operations team on new joiner matters.
- Supporting the People team with the onboarding of new team members, first day induction, etc.
- Co-ordinating the utilisation of desks, planning for new teams joining and where they will be sitting, ensuring everything is in place for them.
The ideal candidate will have
- Executive Assistant and Office Management experience within a professional services company, ideally within financial services.
- Exposure to working within a start up environment.
- Experience in a role that has required confidentiality and the ability to manage oneself cautiously when it comes to handling information that is not always in the hands of all team members of the company.
- The ability to write well and that is grammatically accurate and in a style that strikes a corporate tone.
- Intermediate skills in Word, Excel, PowerPoint and Outlook. Any skills in Project or Visio are helpful, but not essential.
- Strong skills in virtual meeting platforms: Microsoft Teams, Google Meet and Zoom.
- The ability to manage conflicting priorities by proactively engaging with individuals to determine the order of play.
- Understands international cultures, work practice and mindsets.
Office Manager/EA employer: Superb People Ltd
Contact Detail:
Superb People Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager/EA
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, such as Excel, PowerPoint, and virtual meeting platforms like Microsoft Teams and Zoom. Being proficient in these will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight your experience in managing multiple projects and stakeholders, especially in a fast-paced environment. Prepare examples of how you've successfully juggled conflicting priorities in the past, as this will resonate well with the hiring team.
✨Tip Number 3
Showcase your understanding of international cultures and work practices. If you have experience working across different time zones or with diverse teams, be ready to discuss this during your interview to illustrate your adaptability and global mindset.
✨Tip Number 4
Prepare to discuss your approach to confidentiality and handling sensitive information. Given the nature of the role, demonstrating your ability to manage confidential matters with discretion will be crucial in making a positive impression.
We think you need these skills to ace Office Manager/EA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Office Manager or Executive Assistant, especially in a professional services or start-up environment. Emphasise your skills in managing multiple projects and stakeholders.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for organisation and efficiency. Mention specific examples of how you've successfully supported senior leadership and managed day-to-day office operations.
Demonstrate Your Technical Skills: In your application, clearly outline your proficiency in Word, Excel, PowerPoint, and any virtual meeting platforms like Microsoft Teams or Zoom. Provide examples of how you've used these tools in previous roles.
Showcase Your Communication Skills: Since the role requires strong writing abilities, ensure your application is grammatically accurate and maintains a corporate tone. This will reflect your capability to produce professional materials like presentations and reports.
How to prepare for a job interview at Superb People Ltd
✨Showcase Your Organisational Skills
As an Office Manager/EA, your ability to organise and manage multiple tasks is crucial. Prepare examples of how you've successfully handled conflicting priorities in the past, especially in a fast-paced environment.
✨Demonstrate Your Tech Savviness
Familiarity with tools like Excel, PowerPoint, and virtual meeting platforms is essential. Be ready to discuss specific projects where you utilised these tools effectively, and consider bringing a portfolio of your work to showcase your skills.
✨Emphasise Your Experience in Confidentiality
Given the nature of the role, it's important to convey your understanding of confidentiality. Share instances where you've managed sensitive information and how you ensured discretion while supporting executives.
✨Understand the Company Culture
Research the company’s values and culture, especially since it’s a start-up within a larger organisation. Be prepared to discuss how your personal work style aligns with their mission and how you can contribute to building a positive office environment.
