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For Companies At a Glance
- Tasks: Manage daily office operations and support executives in a fast-paced startup environment.
- Company: Join a dynamic team at a newly established entity backed by a larger organization.
- Benefits: Contract position with potential for long-term growth and development opportunities.
- Why this job: Be at the heart of innovation while enhancing your organizational and multitasking skills.
- Qualifications: Experience as an Executive Assistant or Office Manager, preferably in financial services.
- Other info: Ideal for those who thrive in a startup culture and enjoy diverse responsibilities.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
Are you an experienced Office Manager/EA looking for an opportunity to shape and build something new? We are hiring for a dynamic and proactive Office Manager to support senior leadership during a time of change and supporting with the smooth running of a newly established entity. This is a unique opportunity to be at the heart of a start up whilst benefitting from a larger organisation. Due to the transition this position is initially a contracting position however there is long term scope in the future for the right person. If you thrive in a fast paced setting, love wearing multiple hats and have a passion for organisation and efficiency this role could be perfect for you.
Core responsibilities
▪ All aspects of day-to-day office management for the office (however, the facilities management is handled by an outside team)
▪ Supporting Executives with the day-to-day matters arising out of establishing a best-in-class corporate International Operations function: multiple projects, multiple stakeholders, many projects tech-centric and spread across several (inter-connected) locations.
▪ Producing materials: Excel exhibits, PowerPoint decks and screenshows, etc.
▪ Schedule management, working across international time zones and with multiple attendees.
▪ Travel management.
▪ Working with the Technology Operations team on new joiner matters.
▪ Supporting the People team with the on boarding of new team members, first day induction, etc.
▪ Co-ordinating the utilisation of desks, planning for new teams joining and where they will be sitting, ensuring everything is in place for them
The ideal candidate will have
▪Executive Assistant and Office Management experience within a professional services company, ideally within financial services.
▪ Exposure to working within a start up environment
▪ Experience in a role that has required confidentiality and the ability to manage oneself cautiously when it comes to handling information that is not always in the hands of all team members of the company.
▪ The ability to write well and that is grammatically accurate and in a style that strikes a corporate tone.
▪ Intermediate skills in Word, Excel, PowerPoint and Outlook. Any skills in Project or Visio are helpful, but not essential.
▪ Strong skills in virtual meeting platforms: Microsoft Teams, GoogleMeet and Zoom.
▪ The ability to manage conflicting priorities by proactively engaging with individuals to determine the order of play.
▪ Understands international cultures, work practice and mindsets
Office Manager/EA employer: Superb People Ltd
Contact Detail:
Superb People Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager/EA
✨Tip Number 1
Familiarize yourself with the specific tools and software mentioned in the job description, like Excel, PowerPoint, and virtual meeting platforms. Being proficient in these will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight any previous experience you have in a startup environment or in roles that required you to wear multiple hats. This will show that you can thrive in a fast-paced setting and adapt to changing circumstances.
✨Tip Number 3
Prepare to discuss how you've managed conflicting priorities in the past. Think of specific examples where you successfully engaged with team members to determine the order of tasks, as this is crucial for the role.
✨Tip Number 4
Since the role involves supporting international teams, brush up on your understanding of different cultures and work practices. Being able to navigate these differences will be a significant asset in your application.
We think you need these skills to ace Office Manager/EA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Office Manager or Executive Assistant, especially in a professional services or startup environment. Emphasize your skills in managing multiple projects and stakeholders.
Craft a Strong Cover Letter: Write a cover letter that reflects your passion for organization and efficiency. Mention specific examples of how you've successfully managed office operations and supported executives in previous roles.
Showcase Technical Skills: In your application, clearly outline your proficiency in Microsoft Office tools like Word, Excel, and PowerPoint. If you have experience with virtual meeting platforms, make sure to include that as well.
Demonstrate Cultural Awareness: Highlight any experience you have working in international settings or with diverse teams. This will show your understanding of different cultures and work practices, which is crucial for this role.
How to prepare for a job interview at Superb People Ltd
✨Showcase Your Organizational Skills
As an Office Manager/EA, your ability to organize and manage multiple tasks is crucial. Be prepared to discuss specific examples of how you've successfully handled scheduling, travel management, or project coordination in previous roles.
✨Demonstrate Adaptability
This role requires thriving in a fast-paced environment. Share experiences where you had to adapt quickly to changes or manage conflicting priorities, highlighting your proactive approach to problem-solving.
✨Highlight Your Technical Proficiency
Familiarity with tools like Excel, PowerPoint, and virtual meeting platforms is essential. Be ready to discuss your experience with these tools and any projects where you utilized them effectively to support executives.
✨Emphasize Confidentiality and Professionalism
Given the nature of the role, it's important to convey your understanding of confidentiality. Prepare to talk about situations where you managed sensitive information and maintained professionalism in your communications.
