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- Tasks: Support the IB team with admin tasks, diary management, and meeting coordination.
- Company: Dynamic company offering a collaborative environment and growth opportunities.
- Benefits: Competitive salary, flexible work options, and professional development support.
- Why this job: Join a fast-paced team and enhance your organisational skills while making an impact.
- Qualifications: Strong communication skills and experience in administrative support.
- Other info: Exciting role with opportunities for career advancement and diverse responsibilities.
The predicted salary is between 36000 - 39000 £ per year.
To support parts of the IB team in a multi-faceted role encompassing several responsibilities:
- Provide secretarial and administrative support service at MD/Director level and their deal teams.
- Complex diary management for the team, anticipating issues in multi-time zones.
- Meeting Coordination: organising logistics for both internal and external meetings over various time-zones and different mediums; face to face, video conference, and audio conference.
- Anticipate, manage and co-ordinate European and International travel, ensuring timely preparation to include visa applications, whilst adhering to the Company’s travel policy to ensure cost efficiency at all times.
- Compile expense reports in a timely manner ensuring all appropriate receipts are attached and submissions are in line with the Company’s expense policy.
- Ability to prepare PowerPoint presentations, Excel and Word documents for team members.
- Document production including preparation, printing and binding.
- General administrative support: booking bikes, couriers, taxis, organising team events, booking client lunches and dinners.
- Deacloud – assisting the team with interaction logging, maintaining accurate contact records, pipeline, creating and maintaining deal information.
- Assisting with KYC for onboarding of deals for the team and using the SmartSearch system.
- Assisting with client conferences and event management.
- Assisting the team with booking holidays through the edays system.
- Answering the telephone in a professional manner, taking accurate messages and relaying these appropriately without delay.
- Ad hoc project work as requested.
- Providing support and cover for other IB team assistants and reception cover as required.
- Assisting EAs with staff events and team led events.
Executive Assistant Administrator in Newport employer: Superb People Ltd
Contact Detail:
Superb People Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant Administrator in Newport
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant Administrator role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and the team you'll be supporting. Prepare examples of how you've managed complex diaries and coordinated meetings across time zones. Show them you’re the perfect fit for their fast-paced environment.
✨Tip Number 3
Don’t forget to showcase your tech skills! Be ready to discuss your experience with tools like PowerPoint, Excel, and any project management software. Highlight how you’ve used these to streamline processes and improve efficiency in previous roles.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team. Let’s get you that dream job!
We think you need these skills to ace Executive Assistant Administrator in Newport
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant Administrator role. Highlight your experience in diary management, meeting coordination, and travel arrangements. We want to see how your skills align with what we need!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific experiences that relate to the responsibilities listed in the job description, like managing complex schedules or preparing presentations.
Showcase Your Tech Skills: Since the role involves using various software like PowerPoint, Excel, and document production tools, make sure to mention your proficiency in these areas. We love candidates who are tech-savvy and can hit the ground running!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Superb People Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant Administrator. Familiarise yourself with complex diary management, meeting coordination, and travel arrangements. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously. Highlight your experience with diary management and coordinating meetings across different time zones. Use real-life scenarios to illustrate your ability to stay organised under pressure.
✨Master the Tech Tools
Since the role involves preparing PowerPoint presentations and managing documents, brush up on your skills with Microsoft Office tools. If you have experience with any specific software mentioned in the job description, like Deacloud or SmartSearch, be ready to talk about it. This shows you're tech-savvy and can hit the ground running.
✨Prepare Questions to Ask
Interviews are a two-way street, so think of insightful questions to ask your interviewers. Inquire about the team dynamics, the company's approach to travel management, or how they handle client events. This not only shows your interest but also helps you gauge if the company is the right fit for you.