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- Tasks: Support the IB team with admin tasks, diary management, and meeting coordination.
- Company: Dynamic company offering a collaborative environment and growth opportunities.
- Benefits: Competitive salary, flexible work options, and professional development support.
- Other info: Exciting role with opportunities for career advancement and diverse responsibilities.
- Why this job: Join a fast-paced team and enhance your organisational skills while making an impact.
- Qualifications: Strong communication skills and experience in administrative roles preferred.
The predicted salary is between 36000 - 39000 £ per year.
To support parts of the IB team in a multi-faceted role encompassing several responsibilities:
- Provide secretarial and administrative support service at MD/Director level and their deal teams.
- Complex diary management for the team, anticipating issues in multi-time zones.
- Meeting Coordination: organising logistics for both internal and external meetings over various time-zones and different mediums; face to face, video conference, and audio conference.
- Anticipate, manage and co-ordinate European and International travel, ensuring timely preparation to include visa applications, whilst adhering to the Company’s travel policy to ensure cost efficiency at all times.
- Compile expense reports in a timely manner ensuring all appropriate receipts are attached and submissions are in line with the Company’s expense policy.
- Ability to prepare PowerPoint presentations, Excel and Word documents for team members.
- Document production including preparation, printing and binding.
- General administrative support: booking bikes, couriers, taxis, organising team events, booking client lunches and dinners.
- Deacloud – assisting the team with interaction logging, maintaining accurate contact records, pipeline, creating and maintaining deal information.
- Assisting with KYC for onboarding of deals for the team and using the SmartSearch system.
- Assisting with client conferences and event management.
- Assisting the team with booking holidays through the edays system.
- Answering the telephone in a professional manner, taking accurate messages and relaying these appropriately without delay.
- Ad hoc project work as requested.
- Providing support and cover for other IB team assistants and reception cover as required.
- Assisting EAs with staff events and team led events.
Executive Assistant Administrator in Leeds employer: Superb People Ltd
Contact Detail:
Superb People Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant Administrator in Leeds
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. Let them know you're on the lookout for an Executive Assistant role, and who knows? They might just have the perfect opportunity waiting for you.
✨Tip Number 2
Prepare for those interviews! Research the company and the team you'll be supporting. Think about how your skills in diary management and travel coordination can make their lives easier. Show them you’re not just another candidate, but the one they need!
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. Focus on articulating your experience with complex scheduling and document production. The more comfortable you are, the better you'll shine when it counts.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might just be the right fit for you. Plus, applying directly shows your enthusiasm and commitment to joining our team!
We think you need these skills to ace Executive Assistant Administrator in Leeds
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant Administrator role. Highlight your experience in diary management, meeting coordination, and travel arrangements. We want to see how your skills match what we're looking for!
Showcase Your Skills: In your cover letter, showcase your ability to handle complex tasks like preparing presentations and managing expenses. Use specific examples from your past roles to demonstrate how you’ve successfully managed similar responsibilities.
Be Professional Yet Personable: When writing your application, strike a balance between professionalism and a friendly tone. We appreciate candidates who can communicate effectively and bring a positive vibe to the team!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Superb People Ltd
✨Master the Diary Management Game
Showcase your skills in complex diary management by preparing examples of how you've successfully managed multiple schedules before. Be ready to discuss how you anticipate issues, especially when dealing with different time zones.
✨Nail the Meeting Coordination
Prepare to talk about your experience in organising meetings across various platforms. Bring up specific instances where you coordinated logistics for both internal and external meetings, highlighting your attention to detail and ability to adapt to different mediums.
✨Travel Planning Pro
Demonstrate your understanding of travel coordination by discussing your previous experiences with international travel arrangements. Be sure to mention how you ensure compliance with company policies while keeping costs efficient, as this will resonate well with the interviewers.
✨Show Off Your Tech Skills
Since you'll be preparing presentations and documents, be prepared to discuss your proficiency in PowerPoint, Excel, and Word. Bring examples of your work if possible, and highlight any specific projects where your tech skills made a significant impact.