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- Tasks: Support MD/Director with diary management, meeting coordination, and travel arrangements.
- Company: Join a dynamic team in a fast-paced environment focused on excellence.
- Benefits: Enjoy flexible working options, team events, and opportunities for personal growth.
- Why this job: Gain valuable experience while working in a collaborative and supportive culture.
- Qualifications: Strong communication skills and proficiency in MS Office are essential.
- Other info: Training provided for video conferencing and presentation tools.
The predicted salary is between 28800 - 43200 £ per year.
Responsibilities, Tasks & Requirements
- To provide secretarial and administrative support service at MD/Director level and their deal teams.
- Complex diary management for the team, being able to anticipate issues in multi-time zones.
- Meeting Coordination: organising logistics for both internal and external meetings over various time-zones and different mediums; face to face, video conference, and audio conference.
- Anticipate, manage and co-ordinate European and International travel, ensuring timely preparation to include visa applications, whilst adhering to the Company’s travel policy to ensure cost efficiency at all times.
- Compile expense reports in a timely manner ensuring all appropriate receipts are attached and submissions are in line with company policy.
- Ability to prepare PowerPoint presentations, excel and word documents for team members as required.
- Document production as and when required including preparation, printing and binding.
- General administrative support: booking bikes, couriers, taxis, organising team events, booking client lunches and dinners.
- Ad hoc project work as requested.
- Providing cover for other IB team assistants and reception cover as required.
- Assisting EAs and other staff with events and team led events.
- Deacloud – assisting the team with interaction logging, maintaining accurate contact records, pipeline, creating and maintaining deal information.
- Assisting with KYC for onboarding of deals for the team and using the SmartSearch system.
- Assisting the team with booking holidays through the edays system.
- Answering the telephone in a professional manner, taking accurate messages and relaying these appropriately without delay.
Experience, Skills & Competencies Required
- Excellent communication skills (written and oral).
- Ability to work on own initiative and manage time effectively.
- Well organised and methodical approach.
- Flexible attitude.
- High level of interpersonal skills and a good team player.
- Good working knowledge of MS Office.
- Ability to use video conferencing and presentation facilities (training will be given).
- Discreet, professional manner - maintain confidentiality on all aspects of workload.
- Approachable and partnership orientated to assist with all tasks throughout the London office.
Junior Executive Assistant employer: Superb People Ltd
Contact Detail:
Superb People Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Junior Executive Assistant
✨Tip Number 1
Familiarise yourself with the tools and software commonly used in executive assistance, such as MS Office, video conferencing platforms, and project management tools. This will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Practice your diary management skills by using scheduling apps or tools. Being able to showcase your ability to manage complex schedules effectively will set you apart during interviews.
✨Tip Number 3
Network with current or former executive assistants to gain insights into the role and its challenges. This can provide you with valuable information that you can reference in your conversations with us.
✨Tip Number 4
Prepare for potential interview questions by thinking about scenarios where you've demonstrated strong organisational skills or handled multiple tasks under pressure. Being ready with examples will help you convey your suitability for the role.
We think you need these skills to ace Junior Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of a Junior Executive Assistant. Emphasise your organisational skills, communication abilities, and any experience with diary management or travel coordination.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples from your past experiences that demonstrate your ability to handle complex tasks, such as managing multiple time zones or preparing presentations.
Highlight Technical Skills: Since the role requires proficiency in MS Office and video conferencing tools, make sure to mention your familiarity with these applications. If you have experience with document production or expense reporting, include that as well.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant role.
How to prepare for a job interview at Superb People Ltd
✨Showcase Your Organisational Skills
As a Junior Executive Assistant, you'll need to demonstrate your ability to manage complex diaries and coordinate meetings. Be prepared to discuss specific examples of how you've successfully organised schedules or events in the past.
✨Familiarise Yourself with Travel Logistics
Since the role involves managing international travel, it’s essential to show that you understand the intricacies of travel arrangements. Brush up on visa processes and be ready to explain how you would ensure cost efficiency while adhering to company policies.
✨Demonstrate Your Communication Skills
Excellent communication is key for this position. Practice articulating your thoughts clearly and concisely, both verbally and in writing. You might be asked to prepare a brief presentation, so be ready to showcase your PowerPoint skills.
✨Exhibit a Flexible Attitude
The job requires a flexible approach to various tasks, from administrative support to project work. Be prepared to discuss how you've adapted to changing priorities in previous roles and how you can contribute positively to the team dynamic.
