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- Tasks: Support the IB team with admin tasks, diary management, and meeting coordination.
- Company: Dynamic company offering a collaborative environment and growth opportunities.
- Benefits: Competitive salary, flexible work options, and professional development support.
- Other info: Opportunity to work in a vibrant setting with diverse responsibilities.
- Why this job: Join a fast-paced team and enhance your organisational skills while making an impact.
- Qualifications: Strong organisational skills and experience in administrative support.
The predicted salary is between 36000 - 39000 £ per year.
To support parts of the IB team in a multi-faceted role encompassing several responsibilities:
- Provide secretarial and administrative support service at MD/Director level and their deal teams.
- Complex diary management for the team, anticipating issues in multi-time zones.
- Meeting Coordination: organising logistics for both internal and external meetings over various time-zones and different mediums; face to face, video conference, and audio conference.
- Anticipate, manage and co-ordinate European and International travel, ensuring timely preparation to include visa applications, whilst adhering to the Company’s travel policy to ensure cost efficiency at all times.
- Compile expense reports in a timely manner ensuring all appropriate receipts are attached and submissions are in line with the Company’s expense policy.
- Ability to prepare PowerPoint presentations, Excel and Word documents for team members.
- Document production including preparation, printing and binding.
- General administrative support: booking bikes, couriers, taxis, organising team events, booking client lunches and dinners.
- Deacloud – assisting the team with interaction logging, maintaining accurate contact records, pipeline, creating and maintaining deal information.
- Assisting with KYC for onboarding of deals for the team and using the SmartSearch system.
- Assisting with client conferences and event management.
- Assisting the team with booking holidays through the edays system.
- Answering the telephone in a professional manner, taking accurate messages and relaying these appropriately without delay.
- Ad hoc project work as requested.
- Providing support and cover for other IB team assistants and reception cover as required.
- Assisting EAs with staff events and team led events.
Executive Assistant Administrator in Glasgow employer: Superb People Ltd
Contact Detail:
Superb People Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant Administrator in Glasgow
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. Let them know you're on the lookout for an Executive Assistant role, and who knows? They might just have the perfect opportunity waiting for you.
✨Tip Number 2
Prepare for those interviews! Research the company and the team you'll be supporting. Think about how your skills in diary management and travel coordination can make their lives easier. Show them you’re not just another candidate, but the one they need!
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on articulating your experience with complex scheduling and administrative tasks. The more comfortable you are, the better you'll shine when it counts.
✨Tip Number 4
Don’t forget to apply through our website! We love seeing applications directly from candidates who are eager to join us. It shows initiative and gives you a better chance of standing out in the crowd.
We think you need these skills to ace Executive Assistant Administrator in Glasgow
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Executive Assistant Administrator role. Highlight your secretarial and administrative support experience, especially in complex diary management and meeting coordination.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific examples of how you've successfully managed travel arrangements or coordinated events in the past.
Showcase Your Tech Skills: Since the role involves preparing presentations and documents, be sure to mention your proficiency in PowerPoint, Excel, and Word. If you have experience with any specific systems like Deacloud or SmartSearch, don’t forget to include that too!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Superb People Ltd
✨Master the Job Description
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like diary management and meeting coordination. This will help you tailor your answers to show how your skills align perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As an Executive Assistant Administrator, organisation is key. Prepare examples of how you've successfully managed complex schedules or coordinated meetings across different time zones. Be ready to discuss specific tools or methods you use to stay organised and efficient.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential challenges you might face in this role, such as managing last-minute changes in travel plans or handling multiple requests at once, and prepare your responses accordingly.
✨Demonstrate Your Communication Skills
Since you'll be liaising with various stakeholders, it’s crucial to demonstrate strong communication skills. Practice articulating your thoughts clearly and professionally. You might even want to prepare a brief presentation to showcase your proficiency in creating PowerPoint slides, as this is part of the role.