At a Glance
- Tasks: Support the IB team with admin tasks, diary management, and meeting coordination.
- Company: Dynamic company offering a collaborative environment and growth opportunities.
- Benefits: Competitive salary, flexible work options, and professional development support.
- Other info: Exciting role with opportunities for career advancement and diverse responsibilities.
- Why this job: Join a fast-paced team and enhance your organisational skills while making an impact.
- Qualifications: Strong communication skills and experience in administrative roles preferred.
The predicted salary is between 36000 - 39000 £ per year.
To support parts of the IB team in a multi-faceted role encompassing several responsibilities:
- Provide secretarial and administrative support service at MD/Director level and their deal teams.
- Complex diary management for the team, anticipating issues in multi-time zones.
- Meeting Coordination: organising logistics for both internal and external meetings over various time-zones and different mediums; face to face, video conference, and audio conference.
- Anticipate, manage and co-ordinate European and International travel, ensuring timely preparation to include visa applications, whilst adhering to the Company’s travel policy to ensure cost efficiency at all times.
- Compile expense reports in a timely manner ensuring all appropriate receipts are attached and submissions are in line with the Company’s expense policy.
- Ability to prepare PowerPoint presentations, Excel and Word documents for team members.
- Document production including preparation, printing and binding.
- General administrative support: booking bikes, couriers, taxis, organising team events, booking client lunches and dinners.
- Deacloud – assisting the team with interaction logging, maintaining accurate contact records, pipeline, creating and maintaining deal information.
- Assisting with KYC for onboarding of deals for the team and using the SmartSearch system.
- Assisting with client conferences and event management.
- Assisting the team with booking holidays through the edays system.
- Answering the telephone in a professional manner, taking accurate messages and relaying these appropriately without delay.
- Ad hoc project work as requested.
- Providing support and cover for other IB team assistants and reception cover as required.
- Assisting EAs with staff events and team led events.
Executive Assistant Administrator employer: Superb People Ltd
Join a dynamic media agency at the forefront of TV and digital advertising, where your role as a Graduate Ad Operations Executive offers not just a job, but a pathway to a thriving career in the media industry. With a supportive work culture that prioritises hands-on experience and professional development, you'll enjoy structured training, real responsibilities from day one, and the chance to collaborate with leading media brands in vibrant London. Embrace the opportunity to grow within a fast-paced environment that values innovation and teamwork, making it an excellent employer for aspiring media professionals.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant Administrator
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Superb People Ltd!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Superb People Ltd.
We think you need these skills to ace Executive Assistant Administrator
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Superb People Ltd. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Superb People Ltd and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Superb People Ltd. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Superb People Ltd's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Superb People Ltd
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Superb People Ltd.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Superb People Ltd will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Superb People Ltd and how you would contribute to adapting HR strategies.
