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- Tasks: Support the IB team with admin tasks, diary management, and meeting coordination.
- Company: Dynamic company offering a collaborative environment and growth opportunities.
- Benefits: Competitive salary, flexible work options, and professional development support.
- Why this job: Join a fast-paced team and enhance your organisational skills while making an impact.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office.
- Other info: Exciting role with opportunities for career advancement and diverse responsibilities.
The predicted salary is between 36000 - 39000 £ per year.
To support parts of the IB team in a multi-faceted role encompassing several responsibilities:
- Provide secretarial and administrative support service at MD/Director level and their deal teams.
- Complex diary management for the team, anticipating issues in multi-time zones.
- Meeting Coordination: organising logistics for both internal and external meetings over various time-zones and different mediums; face to face, video conference, and audio conference.
- Anticipate, manage and co-ordinate European and International travel, ensuring timely preparation to include visa applications, whilst adhering to the Company’s travel policy to ensure cost efficiency at all times.
- Compile expense reports in a timely manner ensuring all appropriate receipts are attached and submissions are in line with the Company’s expense policy.
- Ability to prepare PowerPoint presentations, Excel and Word documents for team members.
- Document production including preparation, printing and binding.
- General administrative support: booking bikes, couriers, taxis, organising team events, booking client lunches and dinners.
- Deacloud – assisting the team with interaction logging, maintaining accurate contact records, pipeline, creating and maintaining deal information.
- Assisting with KYC for onboarding of deals for the team and using the SmartSearch system.
- Assisting with client conferences and event management.
- Assisting the team with booking holidays through the edays system.
- Answering the telephone in a professional manner, taking accurate messages and relaying these appropriately without delay.
- Ad hoc project work as requested.
- Providing support and cover for other IB team assistants and reception cover as required.
- Assisting EAs with staff events and team led events.
Executive Assistant Administrator in Dartford employer: Superb People Ltd
Contact Detail:
Superb People Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant Administrator in Dartford
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. Let them know you're on the lookout for an Executive Assistant role, and who knows? They might just have the perfect opportunity waiting for you.
✨Tip Number 2
Prepare for those interviews! Research the company and the team you'll be supporting. Think about how your skills in diary management and travel coordination can make their lives easier. Show them you’re not just another candidate, but the one they need!
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. Focus on articulating your experience with complex scheduling and document production. The more comfortable you are, the better you'll shine when it counts.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might just be the right fit for you. Plus, it’s a great way to show your enthusiasm for joining our team at StudySmarter!
We think you need these skills to ace Executive Assistant Administrator in Dartford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant Administrator role. Highlight your experience in diary management, meeting coordination, and travel arrangements. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific experiences that relate to the responsibilities listed in the job description, like managing complex schedules or preparing presentations.
Showcase Your Tech Skills: Since the role involves using various software like PowerPoint, Excel, and document production tools, make sure to mention your proficiency with these. We love candidates who are tech-savvy and can hit the ground running!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Superb People Ltd
✨Master the Job Description
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like diary management and meeting coordination. This will help you tailor your answers to show how your skills align perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As an Executive Assistant Administrator, organisation is key. Prepare examples of how you've successfully managed complex schedules or coordinated meetings across different time zones. Be ready to discuss specific tools or methods you use to stay organised and efficient.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential challenges in travel coordination or document production and how you would handle them. Practising these scenarios can help you respond confidently during the interview.
✨Demonstrate Your Communication Skills
Since you'll be liaising with various stakeholders, it’s crucial to demonstrate strong communication skills. During the interview, be clear and concise in your responses. You might also want to prepare a brief example of how you’ve effectively communicated in a previous role, especially in high-pressure situations.