At a Glance
- Tasks: Keep our London office running smoothly and support the team with client presentations.
- Company: Dynamic company located in Liverpool Street, London, fostering a collaborative environment.
- Benefits: Permanent full-time role with a competitive salary and opportunities for growth.
- Other info: Opportunity to manage social media temporarily and gain valuable experience.
- Why this job: Join us to enhance your organisational skills while making a real impact in a vibrant office.
- Qualifications: Experience in office management or marketing, with strong communication and organisational skills.
The predicted salary is between 40000 - 50000 £ per year.
We're looking for a proactive, highly organised Office Manager to keep our London office running smoothly day to day. This is a varied, hands-on role covering everything from office administration and new starter set-up to travel booking and supporting our team with client pitch presentations.
This is a permanent position. However, one element of the role (managing our LinkedIn and Instagram posting and assisting with pitch decks and presentations) is a temporary responsibility covering maternity leave and will hand back to the returning team member in due course.
Key responsibilities- Office Management
- Keep the office running smoothly day to day, acting as the first point of contact for all office-related matters.
- Manage the weekly food/grocery shop and general office supplies, keeping the kitchen and communal areas well stocked.
- Liaise with building management, cleaners, and suppliers as needed.
- Maintain a well-presented, organised and welcoming office environment.
- People & Onboarding
- Coordinate the set-up of new starters - desk, equipment, access, and a smooth first-day experience.
- Work closely with our external IT support company to arrange equipment, logins, and troubleshoot day-to-day IT issues.
- Support with general HR-adjacent office administration as required.
- Travel booking
- Book travel for the wider team, including flights, transport (trains/taxis/car hire) and hotels.
- Manage travel logistics to ensure cost-effective, well-organised trips, keeping itineraries and confirmations organised.
- Presentations & Client support
- Design and put together polished presentations to support client pitches, working closely with the team on content and structure.
- Ensure all materials are on-brand and professionally presented.
- Social Media
- Post to the company's LinkedIn and Instagram pages approximately 1–2 times per week, following the established brand tone, style and content themes.
- This responsibility is temporary and will be handed back once the returning team member is back from maternity leave, full training and a handover guide will be provided.
- General
- Provide broad day-to-day support across the office wherever it's needed — this role covers a wide range of tasks beyond those listed above.
- Proactively identify ways to improve office processes and efficiency.
- Previous experience in an office management, administration, or marketing role.
- Highly organised with strong attention to detail and the ability to juggle multiple priorities.
- Confident communicator, comfortable liaising with external suppliers (IT, travel providers, building management).
- Competent with presentation software (e.g. PowerPoint & InDesign & Canva) and comfortable putting together professional client-facing materials.
- Happy to pick up new responsibilities, including a temporary period of managing our social media - with a can-do, flexible attitude.
- Discretion and reliability - this role touches a lot of the day-to-day workings of the business.
Office Manager in City of London employer: Superb People Ltd
Join a dynamic and innovative start-up where your role as a Junior PA goes beyond traditional support; you'll be integral in shaping the future of a fast-growing E-commerce agency. With a vibrant work culture that encourages proactivity and creativity, you'll have ample opportunities for personal and professional growth, all while working closely with the founders in a collaborative environment. Enjoy a competitive salary, performance bonuses, and the chance to learn directly from industry leaders as you contribute to building something remarkable.
