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- Tasks: Provide top-notch admin support to MDs and their teams, managing diaries and coordinating meetings.
- Company: Join a dynamic firm that values teamwork and innovation.
- Benefits: Enjoy competitive pay, flexible hours, and opportunities for personal growth.
- Why this job: Be the backbone of the team, making a real difference in a fast-paced environment.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
- Other info: Great chance to learn and grow within a supportive team.
The predicted salary is between 28800 - 43200 £ per year.
To provide secretarial and administrative support service at MD/Director level and their deal teams.
Complex diary management for the team, being able to anticipate issues in multi-time zones.
Meeting Coordination: organising logistics for both internal and external meetings over various time-zones and different mediums; face to face, video conference, and audio conference.
Anticipate, manage and co-ordinate European and International travel, ensuring timely preparation to include visa applications, whilst adhering to the Company’s travel policy to ensure cost efficiency at all times.
Compile expense reports in a timely manner ensuring all appropriate receipts are attached and submissions are in line with company policy.
Ability to prepare PowerPoint presentations, excel and word documents for team members as required.
Document production as and when required including preparation, printing and binding.
General administrative support: booking bikes, couriers, taxis, organising team events, booking client lunches and dinners.
Ad hoc project work as requested.
Providing cover for other IB team assistants and reception cover as required.
Assisting EAs and other staff events and team led events.
Deacloud – assisting the team with interaction logging, maintaining accurate contact records, pipeline, creating and maintaining deal information.
Assisting with KYC for onboarding of deals for the team and using the SmartSearch system.
Assisting the team with booking holidays through the edays system.
Answering the telephone in a professional manner, taking accurate messages and relaying these appropriately without delay.
Executive Assistant in City of London employer: Superb People Ltd
Contact Detail:
Superb People Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and the team you'll be supporting. Be ready to discuss how your skills in diary management, meeting coordination, and travel arrangements can make their lives easier.
✨Tip Number 3
Show off your tech skills! Be prepared to demonstrate your proficiency in PowerPoint, Excel, and Word during interviews. Maybe even bring along a sample presentation to showcase your abilities.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you. Plus, it’s a great way to ensure your application gets seen by the right people. Don’t miss out!
We think you need these skills to ace Executive Assistant in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience with diary management, meeting coordination, and travel arrangements. We want to see how your skills match what we're looking for!
Showcase Your Skills: In your cover letter, showcase your skills in document production and administrative support. Mention any experience you have with tools like PowerPoint, Excel, and Word. We love seeing how you can contribute to our team!
Be Clear and Concise: When writing your application, be clear and concise. Use bullet points where possible to make it easy for us to read. We appreciate straightforward communication, especially in a fast-paced environment like ours!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Superb People Ltd
✨Master the Diary Management Game
Showcase your skills in complex diary management by preparing examples of how you've successfully handled scheduling across multiple time zones. Be ready to discuss any challenges you faced and how you overcame them.
✨Nail the Meeting Coordination
Prepare to talk about your experience in organising meetings, both in-person and virtual. Have specific examples ready that highlight your ability to manage logistics and ensure everything runs smoothly, regardless of the medium.
✨Travel Planning Pro
Demonstrate your understanding of travel coordination by discussing your approach to managing international travel. Be prepared to explain how you ensure compliance with company policies while keeping costs down, including any experiences with visa applications.
✨Be a Document Wizard
Since document production is key, come equipped with examples of PowerPoint presentations or reports you've created. Highlight your proficiency in Excel and Word, and be ready to discuss how you ensure accuracy and professionalism in all your work.