Administration Manager in Rye

At Park Holidays UK, we recognise that our people are our most valuable asset. Our commitment to investing in employee training and development is reflected in our prestigious Gold Investors in People Award. If you are driven and have a passion for helping people realise their dreams, we want you on our team! Join us today!

Job Summary

The Administration Manager will oversee administrative functions, ensuring compliance with company policies and regulatory requirements. This role involves managing Health and Safety paperwork, performing regular checks, and supporting various departments. The ideal candidate will have proven experience in administration and health and safety, with strong organisational and communication skills. A background in holiday parks and cash handling is advantageous.

Job Duties

• Process and maintain paperwork to ensure full compliance with company policies and regulatory bodies.
• Assist in compiling Health and Safety documentation, including timesheets, purchase orders, personnel files, sales paperwork, and owner files.
• Support all departments with Health and Safety compliance.
• Carry out regular meter readings and other necessary checks in a timely and accurate manner.
• Be actively involved on the park to provide hands-on support for Health and Safety compliance and other operational needs.
• Use the Park Monitoring System to manage and complete Health and Safety paperwork.
• Efficiently communicate with owners, contractors, and manufacturers to maintain strong working relationships and ensure the best service and pricing.
• Prepare and send daily, weekly, and monthly reports (banking, purchase ordering, stock returns, etc.) to Head Office by established deadlines.
• Manage cash handling processes, including preparation for collection by external companies.
• Oversee all aspects of owner accounts, including insurance, gas and electrical tests, billing for maintenance jobs, debt collection, and relationship building.
• Assist in monitoring departmental budgets, raising and releasing purchase orders, and tracking spending against budgets.
• Run an efficient and organised office, ensuring clear presentation of information requested by Heads of Departments.

Requirements

• Proven experience in an administrative assistant or health and safety role; experience in holiday parks is a distinct advantage.
• Some prior experience in cash handling procedures is beneficial.
• Strong numeracy skills, attention to detail, and proficiency in administrative tasks.
• Excellent organisational and communication skills, with the ability to work effectively under pressure.
• Ability to work well as part of a team and support various departments.
• Willingness to work a flexible schedule, including weekends and holidays, to meet the needs of the park.

We believe that our people are our greatest asset, and we are committed to investing in their training and development. We offer comprehensive training and support to help you succeed in your role and grow your career with us.

Benefits

At Park Holidays UK, you'll be part of an industry-leading organisation where you'll be challenged, inspired, rewarded, and empowered to grow. We pride ourselves on placing a high value on our team members — it’s one of the key things that sets us apart. We’ll encourage you to bring your best every day, offering exciting opportunities, meaningful work, a supportive and collaborative environment, and plenty of room for professional development.

Employee Benefits at Park Holidays UK include:

• Generous discount on holidays across our parks
• Discount on all food and beverage items on park
• Free premium eye test voucher
• Access to the app offering health, wellbeing, and retail discounts
• Comprehensive Employee Assistance Programme
• Discounted gym memberships
• Employee referral scheme
• Sales referral scheme
• Free expert mortgage advice
• Company pension scheme