At a Glance
- Tasks: Support Operations Directors with scheduling, communications, and project coordination in a dynamic environment.
- Company: Join a vibrant team focused on operational excellence and employee well-being.
- Benefits: Enjoy discounts on holidays, restaurants, gym memberships, and comprehensive health support.
- Other info: Great opportunities for personal growth and building relationships with key stakeholders.
- Why this job: Be the backbone of operations while developing your skills in a fast-paced setting.
- Qualifications: Strong organisational and communication skills; experience as a PA is a plus but not required.
The predicted salary is between 30000 - 40000 € per year.
To provide comprehensive, high-level administrative and organisational support to two Operations Directors. The role is pivotal in ensuring the efficient management of schedules, communications, and operational priorities, enabling the Directors to focus on strategic objectives.
Job Duties
- Provide dedicated support to two Operations Directors in a fast‑paced environment.
- Manage complex and frequently changing diaries, ensuring efficient prioritisation and scheduling.
- Act as a key point of contact, screening and handling communications where appropriate.
- Coordinate and organise meetings, including booking venues/meeting rooms and arranging logistics.
- Prepare agendas, presentations, and supporting documentation.
- Attend Monthly Operations meetings, take accurate minutes, and track actions through to completion.
- Arrange travel requirements including flights, accommodation & transport.
- Book hotels, restaurants, and other hospitality services as required.
- Prepare detailed travel itineraries.
- Process expense claims and manage company credit card submissions.
- Ensure all financial documentation is accurate and submitted in a timely manner.
- Oversee and maintain complaint tracking systems.
- Draft professional correspondence, including letters and complaint responses.
- Ensure complaints are handled sensitively, promptly, and accurately recorded.
- Prepare presentations using Microsoft PowerPoint.
- Support with reports, business documents, and briefing papers.
- Build and maintain strong working relationships with internal and external stakeholders.
- Provide administrative and coordination support for projects.
- Assist with ad‑hoc tasks and operational priorities as required.
Requirements
- Previous experience as a Personal Assistant or Executive Assistant is advantageous but not essential.
- Excellent organisational skills with the ability to manage multiple priorities.
- Excellent communication and interpersonal skills, both written and verbal.
- Proven ability to problem solve.
- Ability to manage multiple priorities in a fast‑paced environment.
- Ability to work with senior stakeholders confidently and professionally.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- High level of discretion and ability to handle confidential information.
Benefits
- Generous discount on holidays across our parks.
- Discount at all restaurants on park for you and your family.
- Life Insurance coverage, including a 24/7 digital GP and funeral concierge service for you and your family.
- Free premium eye test voucher.
- Comprehensive Employee Assistance Programme offering counselling, retail discounts, and more.
- Discounted gym memberships.
- Employee referral scheme.
- Sales referral scheme.
- Free expert mortgage advice.
- Company pension scheme.
Personal Assistant to Operations Directors in Bexhill-on-Sea employer: Sun Communities, Inc.
As a Personal Assistant to Operations Directors, you will thrive in a dynamic and supportive work environment that prioritises employee well-being and professional growth. Our company offers generous benefits, including discounts on holidays and dining, comprehensive health coverage, and a robust Employee Assistance Programme, ensuring you feel valued and supported. With opportunities for career advancement and a culture that fosters collaboration and innovation, this role is perfect for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant to Operations Directors in Bexhill-on-Sea
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute. Practise common interview questions and have your own ready to show your interest.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm and professionalism, which is key for roles like Personal Assistant.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be perfect for you. Plus, it’s a great way to ensure your application gets seen by the right people.
We think you need these skills to ace Personal Assistant to Operations Directors in Bexhill-on-Sea
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Personal Assistant role. Highlight your organisational skills and any experience managing diaries or communications, as these are key for us.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for supporting our Operations Directors. Be sure to mention your ability to handle multiple priorities in a fast-paced environment.
Showcase Your Communication Skills:Since this role involves a lot of communication, make sure your written application is clear and professional. We want to see your excellent interpersonal skills right from the start!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process.
How to prepare for a job interview at Sun Communities, Inc.
✨Master the Diary Management
Since managing complex diaries is a key part of the role, be prepared to discuss your experience with scheduling and prioritising tasks. Bring examples of how you've handled last-minute changes or conflicting appointments in the past.
✨Showcase Your Communication Skills
As a Personal Assistant, you'll be the point of contact for the Directors. Practice articulating your thoughts clearly and confidently. Consider preparing a brief presentation on how you would handle a specific communication scenario relevant to the role.
✨Demonstrate Problem-Solving Abilities
The ability to problem-solve is crucial in a fast-paced environment. Think of a time when you faced a challenge in your previous roles and how you resolved it. Be ready to share this during the interview to showcase your proactive approach.
✨Familiarise Yourself with Microsoft Office
Proficiency in Microsoft Office Suite is essential. Brush up on your skills, especially in PowerPoint and Excel. You might even want to prepare a sample presentation or report to demonstrate your capabilities during the interview.
