At a Glance
- Tasks: Support daily operations in buying and wholesale, managing orders and communications.
- Company: Join Summerill & Bishop, a vibrant company in luxury homeware and decor.
- Benefits: Enjoy employee discounts, a friendly team, and exposure to senior management.
- Other info: No prior experience needed; enthusiasm and willingness to learn are key!
- Why this job: Perfect for creative minds wanting to grow in a fast-paced industry with diverse tasks.
- Qualifications: Strong organisational skills, attention to detail, and a proactive mindset are essential.
The predicted salary is between 28800 - 43200 € per year.
Summerill & Bishop is a dynamic and growing company in the homeware sector, specialising in luxury table linen and homeware decor. We are looking for an organised and proactive Office Administrator to support our team with day-to-day operations. This is an exciting opportunity for someone looking to work in a fast-paced and creative industry.
RoleDescription
This is a full-time on-site role as a Buying and Wholesale Administrator located in West London. This is a key role in ensuring smooth daily operations by providing administrative support across the two departments, managing office tasks, and communicating with both internal and external stakeholders.
Key Responsibilities
Wholesale:
- Processing incoming wholesale orders
- Monitoring stock levels to ensure accurate availability for wholesale clients
- Updating wholesale customers on out-of-stock or upcoming products
- Responding to inquiries about pricing, product details, lead times, shipping and after-care
- Assisting in onboarding new wholesale accounts
- Generating sales invoices, packing lists, and shipping labels
- Tracking and updating order status
- Scheduling and tracking deliveries to wholesale customers
- Ensuring compliance with invoicing and shipping documentation requirements (especially for international clients)
- Filling and organising wholesale contracts, order forms and price lists
- Maintaining accurate records in CRM systems and order databases
- Assisting in preparing sales reports and inventory updates for internal meetings
- Supporting wholesale buying appointments or trade show preparation
- Creating wholesale presentations for clients and stakeholders
- Handling returns, damages or shipping discrepancies
- Researching potential stockists or markets
Buying:
- Assisting on onboarding new suppliers and keeping their records up to date
- Creating new products (data entry) in the database based on buyer\'s direction
- Processing purchase orders (POs)
- Ensuring the order confirmation (OCs) and invoices are matching the purchase orders (POs)
- Updating POs when changes occur (e.g. pricing, quantities, delivery dates)
- Communicating with suppliers about stock availability, lead times, and shipping
- Following up on order confirmations, shipping dates, and credit notes
- Tracking deliveries and updating the wider team with order timelines
- Assisting in analysing sales and stock data to support reordering or phasing out products
- Supporting promotional planning
- Preparing documents and presentations for range reviews and supplier meetings
- Managing and organising product samples
- Logistic coordination: booking shipments with freight forwarders or couriers, ensuring suppliers provide accurate shipping documents (commercial invoice, packing list), monitoring delivery progress from dispatch to warehouse receipt, following up on delays and customs holds
Requirements
- Administrative Assistance and Office Administration skills
- Strong organisational skills and attention to detail
- Advanced proficiency in Microsoft Office (Excel, Word, Outlook) and ability to learn new systems.
- Strong communication, both written and verbal
- Ability to multitask and work independently in a fast-paced environment
- A proactive and problem-solving mindset
- Prior administrative experience is a plus but not essential, enthusiasm and willingness to learn are key!
What We Offer
- A great opportunity to learn about the buying and wholesale departments in a creative and fast growing business
- Exposure to senior management
- Visibility on all other disciplines across our retail business, giving the successful candidate a unique overview
- A supportive and friendly team environment
- Employee discounts on our homeware products
If you are an organised and motivated individual looking to grow your career in the homeware sector, we’d love to hear from you!
How to Apply
Please send your CV to Ines Ceccaldi:ines@summerillandbishop.com
Seniority level
Seniority level
Entry level
Employment type
Employment type
Full-time
Job function
Job function
Information TechnologyIndustries
Retail
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#J-18808-LjbffrBuying/Wholesale Administrator employer: SUMMERILL & BISHOP LIMITED
Summerill & Bishop is an exceptional employer, offering a vibrant and supportive work culture in the heart of West London. As a Buying/Wholesale Administrator, you will gain invaluable exposure to senior management and various departments within a fast-growing homeware business, all while enjoying employee discounts on our luxury products. With a focus on personal growth and a proactive team environment, this role is perfect for those eager to develop their career in a creative industry.
Contact Detail:
SUMMERILL & BISHOP LIMITED Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Buying/Wholesale Administrator
✨Tip Number 1
Familiarise yourself with the homeware sector, especially luxury table linen and decor. Understanding the products and market trends will help you engage in meaningful conversations during interviews.
✨Tip Number 2
Showcase your organisational skills by preparing a mock schedule or plan for managing wholesale orders and supplier communications. This demonstrates your proactive approach and ability to handle multiple tasks.
✨Tip Number 3
Network with professionals in the homeware industry through platforms like LinkedIn. Engaging with others can provide insights into the company culture and may even lead to referrals.
✨Tip Number 4
Research Summerill & Bishop’s recent projects and initiatives. Being knowledgeable about their work will allow you to tailor your discussions and show genuine interest in contributing to their success.
We think you need these skills to ace Buying/Wholesale Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience and skills that align with the Buying/Wholesale Administrator role. Emphasise your organisational skills, attention to detail, and any administrative experience you have.
Craft a Compelling Cover Letter:Write a cover letter that showcases your enthusiasm for the homeware sector and your proactive mindset. Mention specific responsibilities from the job description that excite you and how your background makes you a great fit.
Highlight Relevant Skills:In your application, clearly outline your proficiency in Microsoft Office and any other relevant software. Provide examples of how you've used these skills in previous roles or projects.
Showcase Your Communication Skills:Since the role involves communicating with internal and external stakeholders, include examples of your strong written and verbal communication skills. This could be through past experiences where you successfully managed inquiries or collaborated with teams.
How to prepare for a job interview at SUMMERILL & BISHOP LIMITED
✨Show Your Organisational Skills
As a Buying/Wholesale Administrator, you'll need to demonstrate strong organisational skills. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. This will show the interviewers that you can handle the fast-paced environment at Summerill & Bishop.
✨Familiarise Yourself with the Homeware Sector
Research Summerill & Bishop and the homeware industry before your interview. Understanding their products, target market, and competitors will help you answer questions more effectively and show your genuine interest in the role.
✨Highlight Your Communication Skills
Effective communication is key in this role, especially when liaising with suppliers and clients. Be prepared to discuss how you've successfully communicated in previous roles, whether through written reports or verbal presentations.
✨Demonstrate a Proactive Mindset
The job requires a proactive approach to problem-solving. Think of instances where you took the initiative to improve a process or resolve an issue without being prompted. Sharing these examples will illustrate your ability to contribute positively to the team.
