Social Programme Manager in Windsor

The Social Programme Manager is responsible for planning and delivering the Summer School or College Social Programme, including a varied offering of daytime group activities and entertaining whole‑school evening events, ensuring engaging and safe experiences for students. The role involves managing resources, logistics, and a team of staff, while upholding safety and welfare standards. Strong leadership, organisational, and communication skills are essential to creating vibrant and unforgettable student experiences.

Responsibilities

• Coordinate the activity and evening event programmes, including scheduling, planning, preparation, and promotion.
• Develop and communicate an engaging, age‑appropriate weekly timetable for activities and events, maintaining relevant noticeboards.
• Ensure the provision of organised, engaging and student‑appropriate activity plans.
• Ensure all resources (e.g., signage, materials, equipment) are prepared ahead of time.
• Manage student sign‑ups, including resource creation, data entry, and registers.
• Lead student activity meetings, ensuring all students are allocated to activities.
• Brief staff for activities and events, ensuring clear roles and responsibilities are outlined.
• Provide support and feedback during and after sessions to ensure high‑quality delivery.
• Collaborate with external providers to ensure seamless delivery.
• Attend excursions and off‑site activities, taking the role of excursion leader when necessary.
• Lead and manage a team of staff to plan, prepare and deliver activities and events, ensuring high levels of support, supervision, and engagement.
• Lead daily team meetings, conduct staff observations and manage appraisals.
• Welcome, train and support activity leaders during the staff induction week.
• Address performance issues and provide ongoing guidance in collaboration with the Course Leader and Head Office.
• Oversee procurement, storage, distribution and maintenance of all activity and event resources, ensuring compliance with financial and quality guidelines.
• Coordinate with the host site to secure and book appropriate facilities.
• Ensure social programme spaces are clean, organised and meet safety requirements.
• Ensure staff are briefed and carry out equipment set‑up and pack‑down efficiently.
• Ensure the safe delivery of all activities and events, adhering to safety protocols and conducting risk assessments.
• Ensure all activities and events align with safeguarding and welfare policies, maintaining appropriate student supervision.
• Collaborate with the management team, attending meetings and maintaining open and proactive communication.
• Communicate clearly and professionally with students, staff, parents, agents, site hosts and external stakeholders.
• Work with SBC Head Office to complete necessary paperwork and share updates.
• Encourage student engagement in the programme, promoting communication, confidence and social skills.
• Promote a culture of equality, respect and diversity, ensuring students adhere to the Student Code of Conduct and assisting staff in managing behaviour.
• Encourage student feedback and promptly address concerns or complaints.
• Contribute to hosting arrival and departure days, ensuring a welcoming and professional experience for students and parents.
• Support the safe delivery of the programme, covering sessions, attending off‑site activities and supporting breaks, meals and welfare duties where needed.
• Implement health and safety procedures, ensuring incidents are reported and risk assessments followed.
• Keep staff informed of student welfare needs and maintain required welfare records.
• Ensure staff and students understand emergency and fire evacuation procedures.
• Securely manage summer camp data, following GDPR and confidentiality policies.
• Attend SBC Management Training prior to arriving at the school to familiarise with all aspects of the programme, roles and responsibilities.
• Assist with induction week, preparing the site and inducting staff.
• Demonstrate flexibility and assist in emergency situations, whether on duty or not.
• Provide feedback to the Head Office team throughout and at the end of the summer.
• Uphold the reputation of Summer Boarding Courses and the host venue.
• Be committed to the safeguarding and welfare of students in your care.
• Complete online safeguarding training and attend on‑site safeguarding training during induction week.
• Read and understand SBC’s Safeguarding Policy, Staff Handbook, Operations Policy Handbook and Part 1 of Keeping Children Safe in Education (including annexes A & B).
• Be alert to signs of abuse and neglect and report any concerns to the DSO immediately.
• Know what to do if a student tells a member of staff they are being abused, exploited or neglected.
• Help students understand how to keep themselves safe and manage risk; earn their trust while maintaining professional boundaries.

Ways We Support Our Social Programme Managers

• We will cover the full cost of a new DBS (if required) for your first contract working with SBC.
• We encourage all staff to sign up for the Update Service.
• Extensive, paid, on‑site training prior to student arrival.
• Accommodation included.
• CPD and appraisals.
• Staff wellbeing initiative.
• Access to Employee Assist Programme (EAP).
• Continual support for all staff from the Head Office Team, both on the ground and via phone/email.
• Online safeguarding and prevent training.
• Professional, fun and supportive environment.

Additional Role Specific Support

• Paid attendance to pre‑course Management Training.
• Paid attendance of a certified First Aid Course.

Remuneration

The salary for the Social Programme Manager role is £10 100 per week (subject to tax and national insurance), paid weekly in arrears (this sum includes a holiday allowance of 12.07 % at £108.78), plus accommodation at the summer site.

Qualifications

• Strong communication skills, ability to work under pressure and flexibility.
• Previous residential summer school experience.
• Previous management experience with a confident and supportive approach.
• Proven experience of coordinating staff in an events or activity programme capacity.
• Rigorously organised approach and excellent administrative skills.
• Experience of managing welfare and behavioural issues effectively.
• Proven professional experience of working in a medical or pastoral role with young people.
• Good working knowledge of Excel.
• An empathic manner.

First Aid qualification (desirable).

Experience of residential international summer schools (desirable).

About You

All members of staff employed by SBC will be expected to bring certain key qualities to the operation. There must be a professional interest in working with young people and particularly international children. Safety and welfare of the students is of paramount importance at SBC and a practical enforcing of this belief should be a quality exhibited by all staff.

• Approachable and empathic to the needs of students.
• Enthusiastic and engaging.
• Diplomatic, responsible and motivated.
• Flexible within the summer school environment.

We expect all SBC staff to be able to communicate effectively with our students, using an appropriate level of language to suit the group. SBC staff must demonstrate patience, empathy and an emotional awareness towards students both individually and within a group setting. We expect all staff to take control of students and to manage discipline and behavioural issues in a firm, positive and constructive manner.

About Us

Founded in 2008, Summer Boarding Courses have united students from around the world through education. Delivering award‑winning, future‑focused courses that strike the perfect balance between academic and social enrichment. Our residential summer courses take place at some of the UK’s top boarding schools and university college campuses, including Eton College, Oxford University Colleges and Headington School. We carefully select our campuses to ensure that they provide the perfect environment for our students to live and study.

To Apply

We want to make sure we do all we can to set candidates up for success in this process. If you require any adjustments to help you at interview and/or have any questions at all, please contact us at: [email protected]

Please note, as this post involves direct contact with vulnerable children, it is exempt from the Rehabilitation of Offenders Act 1974. However, amendments to the Exceptions Order 1975 (2013 and 2020) provide that certain spent convictions and cautions are 'protected'. These are not subject to disclosure to employers and cannot be taken into account.

Should You Be Successful

Any gaps in your CV will be enquired about and must be explained satisfactorily. You will have to prove your Right to Work in the UK. You will provide the details of two recent and relevant referees who we will contact and specifically ask about your suitability to work with children and any concerns. You will be required to undergo a Disclosure and Barring Service check (DBS), and equivalent if you live, or have lived, outside of the UK. You will be asked to state that you have no known reason why you cannot work with children. Official identification and certificates will be required for our records.

We may conduct online searches for shortlisted candidates as part of our legal duty to meet our safeguarding duties.

SBC Safeguarding Statement

Summer Boarding Courses is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. We have a comprehensive Safeguarding and Child Protection Policy and procedures in place which all employees, volunteers and contractors are expected to adhere to.

SBC Equality, Diversity & Inclusivity Statement

We operate a policy of equal opportunities and welcome applications from candidates irrespective of sex, marital status, race, colour, nationality, ethnic origin or disability.