At a Glance
- Tasks: Manage finances, organise excursions, and ensure a welcoming office environment.
- Company: Summer Boarding Courses, a vibrant international summer school in Oxford.
- Benefits: Competitive salary, accommodation provided, extensive training, and staff wellbeing initiatives.
- Other info: Enjoy a dynamic role with opportunities for personal and professional growth.
- Why this job: Join a fun, supportive team and make a difference for international students.
- Qualifications: Strong organisational and communication skills; experience in events or customer service is a plus.
The predicted salary is between 49760 - 49760 € per year.
The Office Coordinator at Summer Boarding Courses ensures smooth administration of the summer programme. Key responsibilities include managing financial records, preparing excursions, and maintaining an organised, welcoming office. The role involves collaborating with the management team and Head Office to handle student arrivals, departures and staff paperwork, providing essential support across the programme. Strong organisational skills and excellent communication are crucial for thriving in a fast‑paced, vibrant environment.
The Site Headington Oxford International Summer School is located in the leafy suburb of Headington in Oxford, a mile from the historic town centre. It is an all‑girls school educating around 1,000 students from 30 nationalities year‑round. For summer school, students are aged 13‑16 and the capacity is approximately 200 students per week. The facilities are bright, newly decorated accommodation for students and staff.
Benefits
- Full DBS cover for the first contract and encouragement to sign up for the Update Service
- Extensive, paid, on‑site training prior to student arrival
- Accommodation included
- CPD and appraisals
- Staff wellbeing initiative
- Access to the Employee Assistance Programme (EAP)
- Continual support from the Head Office team, on‑ground and via phone/email
- Online safeguarding and prevention training
- Professional, fun and supportive environment
- Paid attendance to pre‑course Management Training
- All staff will receive one full day off per week
Main Duties
- Financial Administration: Oversee on‑site financial records: receipts, petty cash and spending tracking via Excel/banking apps. Assist with the collection and distribution of student pocket money. Maintain communication with the SBC Finance Team.
- Excursion: Ensure adherence to the Student Code of Conduct and assist staff in managing behaviour. Encourage feedback and promptly address concerns or complaints. Contribute to hosting arrival and departure days, ensuring a welcoming experience for students and parents.
- Support safe delivery of the programme: Cover sessions, attend off‑site activities and support breaks, meals and welfare duties as needed.
- Safety: Earn trust while maintaining professional boundaries.
About You / Qualifications
- Essential: Meticulous organisational skills. Strong communication skills, ability to work under pressure and flexibility. Experience organising excursions, events or other logistical operations. Proven strong administrative skills, good knowledge of Microsoft Excel and Word. Experience working in a visitor/customer‑facing role.
- Desirable: Previous residential summer school experience, especially with international students. Experience working within the education sector. Experience using MS Teams as a communication tool. Experience using Mail Merge and basic accounting administration tools.
Remuneration
The salary for the Office Coordinator role is £955 per week (subject to tax and national insurance), paid weekly in arrears. This sum includes a holiday allowance at 12.07 % of basic pay (£102.85). Accommodation at the summer site is provided.
Equal Opportunity Statement
We operate a policy of equal opportunities and welcome applications from candidates irrespective of sex, marital status, race, colour, nationality, ethnic origin or disability.
Safeguarding Statement
Summer Boarding Courses is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. We have a comprehensive Safeguarding and Child Protection Policy and procedures in place which all employees, volunteers and contractors are expected to adhere to.
Office Coordinator employer: Summer Boarding Courses
Summer Boarding Courses is an exceptional employer, offering a vibrant and supportive work environment in the picturesque suburb of Headington, Oxford. With extensive training, a focus on staff wellbeing, and opportunities for professional development, employees are empowered to thrive while making a meaningful impact on the lives of international students. The inclusive culture and commitment to safeguarding ensure that all staff feel valued and supported throughout their journey with us.
StudySmarter Expert Advice🤫
We think this is how you could land Office Coordinator
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on Summer Boarding Courses. Check out their website and social media to understand their vibe. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Grab a friend or family member and do some mock interviews. Focus on common questions related to office coordination and your organisational skills. The more comfortable you are speaking about your experience, the better you'll come across during the real deal.
✨Tip Number 3
Show off your skills! Bring examples of your previous work or projects that highlight your organisational and communication abilities. Whether it's a spreadsheet you created or an event you organised, having tangible proof of your skills can really impress the interviewers.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your appreciation for the opportunity and keeps you fresh in their minds. Plus, it’s a great chance to reiterate your enthusiasm for the role and how you can contribute to their summer programme.
We think you need these skills to ace Office Coordinator
Some tips for your application 🫡
Show Off Your Organisational Skills:Make sure to highlight your organisational skills in your application. We want to see how you can keep things running smoothly, especially in a fast-paced environment like ours!
Communicate Clearly:Strong communication is key for this role. Use clear and concise language in your application to demonstrate your ability to convey information effectively. Remember, we’re looking for someone who can connect with students and staff alike!
Tailor Your Experience:When detailing your experience, focus on any relevant roles that involved event planning or customer service. We love seeing how your past experiences can contribute to making our summer programme a success!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team.
How to prepare for a job interview at Summer Boarding Courses
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Coordinator role. Familiarise yourself with the key responsibilities like managing financial records and preparing excursions. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires meticulous organisational skills, come prepared with examples of how you've successfully managed tasks in a fast-paced environment. Whether it's planning events or handling paperwork, having specific anecdotes ready will highlight your capabilities.
✨Communicate Clearly and Confidently
Strong communication is crucial for this position. Practice articulating your thoughts clearly and confidently. You might even want to do a mock interview with a friend to get comfortable discussing your experiences and how they relate to the job.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the training process, or how success is measured in the role. This shows your enthusiasm and helps you gauge if the company culture aligns with your values.
