Production Administrator

We are seeking a highly organised and proactive Production Administrator to support the day-to-day administrative operations of our production department. The successful candidate will play a key role in ensuring production information is accurate, documentation is maintained, and communication between production, planning, procurement, and other departments runs smoothly.

This role requires excellent organisational skills, attention to detail, and the ability to work effectively in a fast-paced manufacturing environment.

Key Accountabilities

• Provide administrative support to the Production Manager and production team.
• Prepare, issue, and maintain production schedules, work orders, and manufacturing documentation.
• Enter and maintain accurate production data within the company's ERP/MRP system.
• Monitor production paperwork to ensure completeness and compliance.
• Produce daily, weekly, and monthly production reports and performance metrics.
• Maintain production records, including quality documentation, batch records, and traceability information.
• Coordinate with Planning, Purchasing, Warehouse, Quality, and Engineering departments to support production activities.
• Assist with stock control and inventory administration where required.
• Raise purchase requisitions and process production-related documentation.
• Schedule meetings, take minutes, and distribute action points where necessary.
• Ensure all documentation complies with company procedures, quality standards, and health and safety requirements.
• Support continuous improvement initiatives through accurate record keeping and reporting.
• Assist with onboarding and maintaining training records for production employees.
• Undertake general administrative duties to support the efficient operation of the manufacturing department.

Preferred Knowledge / Skills / Experience

• Essential
• Previous experience in an administrative role, ideally within a manufacturing or production environment.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Good working knowledge of Microsoft Office, particularly Excel, Word, and Outlook.
• Experience using ERP, MRP, or manufacturing management systems.
• Strong written and verbal communication skills.
• Ability to prioritise workload and work to deadlines.
• Professional, reliable, and able to work both independently and as part of a team.
• Desirable
• Experience of ISO quality management systems.
• Understanding of manufacturing processes and production planning.
• Experience working with SAP, Microsoft Dynamics, Sage, or similar ERP systems.
• Knowledge of stock control and inventory management.

Qualifications

• GCSEs / Nat 5’s including Maths and English.
• A Business Administration qualification would be advantageous but not essential.

Personal Attributes

• Highly organised and methodical.
• Positive and proactive approach to work.
• Flexible and adaptable.
• Strong problem-solving skills.
• Confident communicating with colleagues across all levels of the business.
• Committed to maintaining confidentiality and handling information responsibly.