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- Tasks: Support school operations with reception duties and administrative tasks.
- Company: Join Sullivan Upper School, a vibrant and high-achieving educational institution.
- Benefits: Competitive salary, term-time hours, and a supportive work environment.
- Why this job: Make a real impact in a thriving school while building relationships.
- Qualifications: 5 GCSEs including English & Maths, plus clerical experience.
- Other info: Dynamic role with opportunities for personal growth in education.
The predicted salary is between 26700 - 27960 £ per year.
Holywood, Co. Down
Permanent Full-Time Term-Time Only (36.25 hours per week)
Working Hours: 8:30am - 4:30pm
£26,694 - £27,960 per annum (paid in 12 monthly instalments)
Start Date: As soon as possible
About the School
Sullivan Upper School is a high-achieving, co-educational and interdenominational voluntary grammar school set within 25 acres of beautiful grounds overlooking Belfast Lough. With around 1,230 pupils - including 160 in our Preparatory Department.
The Opportunity
We are seeking a confident and professional Office Administrator to join our busy Secondary Department office. This central role supports the smooth running of school operations and includes front-of-house reception duties. If you enjoy multitasking, building positive relationships, and delivering high-quality administrative support, this is a great opportunity to make an impact in a thriving school environment.
Key Responsibilities
- Provide a welcoming and professional reception service to pupils, staff and visitors
- Manage enquiries by phone, email and face-to-face
- Maintain accurate and confidential administrative records
- Assist with routine office operations, communications and scheduling
- Prepare and distribute documentation and correspondence
- Use Microsoft Office and school systems to support daily tasks
Essential Criteria
- Minimum 5 GCSEs (Grade C or above) including English & Maths or equivalent
- At least 1 year clerical/administrative experience using Microsoft Office
- At least 6 months experience handling confidential information
- At least 6 months experience working in a role dealing directly with staff/visitors/public
Skills & Personal Qualities
- Proficient in MS Word, Excel, PowerPoint and Outlook
- Strong organisational skills and accuracy in work
- Excellent communication skills, written and verbal
- Ability to work under pressure and to deadlines
- Ability to use initiative and prioritise workloads
- Understanding of GDPR responsibilities
Desirable Criteria
- OCR/RSA Level 2 Word Processing or other ICT qualifications (e.g. ECDL, MOS)
- Clerical/administrative experience in a school or education setting (within last 5 years)
- Experience operating a telephone switchboard
- Experience in a reception post with varied visitor interaction
- Experience using SIMS/C2K systems
The closing date for receipt of applications is 12:00 noon on Monday 12 January 2026.
Click to apply today.
Office Administrator. Job in Holywood Education & Training Jobs employer: Sullivan Upper School
Contact Detail:
Sullivan Upper School Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator. Job in Holywood Education & Training Jobs
✨Tip Number 1
Get to know the school! Research Sullivan Upper School and its values. When you walk in for your interview, you’ll want to show that you’re not just another candidate but someone who genuinely cares about being part of their community.
✨Tip Number 2
Practice your reception skills! Since this role involves front-of-house duties, consider doing a mock reception scenario with a friend. This will help you feel more confident when handling enquiries and managing visitors.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed multiple tasks in previous roles. Whether it’s scheduling or maintaining records, demonstrating your ability to juggle responsibilities will impress the interviewers.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great way to reiterate your interest in joining their team!
We think you need these skills to ace Office Administrator. Job in Holywood Education & Training Jobs
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administrator role. Highlight your experience with Microsoft Office and any relevant administrative tasks you've handled. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our school. Mention your passion for education and how you can contribute to our vibrant environment. Keep it friendly and professional!
Show Off Your Communication Skills: Since this role involves a lot of interaction, make sure your written application reflects your excellent communication skills. Use clear and concise language, and don’t forget to proofread for any typos or errors before hitting send!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s super easy and ensures your application goes directly to us. Plus, you’ll get to see more about our school and what we stand for!
How to prepare for a job interview at Sullivan Upper School
✨Know the School Inside Out
Before your interview, take some time to research Sullivan Upper School. Familiarise yourself with its values, mission, and any recent news. This will not only show your genuine interest but also help you tailor your answers to align with the school's ethos.
✨Showcase Your Multitasking Skills
As an Office Administrator, you'll be juggling various tasks. Prepare examples from your past experience where you've successfully managed multiple responsibilities. Highlight how you prioritised tasks and maintained accuracy under pressure – this is key for the role!
✨Demonstrate Your Communication Prowess
Excellent communication is crucial in this role. Be ready to discuss how you've effectively communicated with different stakeholders, whether it's through phone calls, emails, or face-to-face interactions. Practice articulating your thoughts clearly and confidently.
✨Understand GDPR Responsibilities
Since handling confidential information is part of the job, brush up on GDPR regulations. Be prepared to discuss how you ensure data protection in your previous roles. Showing that you understand the importance of confidentiality will set you apart from other candidates.
