Administrative Assistant

Overview

The Pear Tree Fund is seeking an experienced Administrative Assistant to provide overall administrative support to the Pear Tree Centre’s Manager, staff and volunteers and assist with the smooth day-to-day running of the Centre to ensure a calm and welcoming environment for visitors. The role is based at The Pear Tree Centre, Halesworth, Suffolk, IP19 8SG. It is a permanent position with 21 hours per week (3 days) and a salary of £13,520 actual per annum (£22,533 pro rata).

An enhanced DBS disclosure is required for this role. Free onsite parking is available.

Responsibilities

• Welcome visitors and direct them to appropriate support when required
• Sort post and manage incoming emails and phone calls
• Order office stationery and information leaflets as necessary
• Ensure refreshments are available and stored in line with health and safety standards
• Assist the Centre Manager in maintaining a high standard of comfort and cleanliness
• Assist with the collation of the monthly Newsletter
• Set up and maintain a filing system (online and paper) in collaboration with other staff
• Assist with the management of the volunteer rota as required
• Manage Centre bookings by other services/therapists/activities for the Centre Manager
• Set up and manage electronic folders, applying GDPR principles; carry out DBS checks as required
• Aggregate and report on footfall and other activities as instructed by the Centre Manager
• Manage and record cash received at the Centre
• Ensure payable invoices are accurate and forward to Finance Manager for payment
• Assist with social functions and fundraising as necessary

Requirements

• A good standard of general education
• Good written and verbal communication skills
• The ability to work empathetically and effectively across diverse populations
• Good IT skills (Windows, Microsoft Office, online/cloud-based software)
• Self-motivated, enthusiastic and reliable with a flexible and adaptable approach

Details

• Contract: Permanent. Required as soon as possible
• Hours: 21 hours per week (3 days per week)
• Salary: £13,520 actual per annum (£22,533 pro rata)
• Location: The Pear Tree Centre, Halesworth, Suffolk IP19 8SG
• Reference: 0430
• DBS: Enhanced DBS disclosure required

About The Pear Tree Fund

The Pear Tree Fund is a small charity based in Halesworth serving a 15-mile radius. Our work supports people at the end of life and/or with life-limiting conditions, their families and carers. We provide a modern, purpose-built centre with a range of services, including counselling and support groups, free of charge. Outreach services are expanding to Bungay.

To Apply

Please submit your CV and a supporting statement outlining your suitability and interest to seva.newrick@peartreefund.org. Applications without a supporting statement will not be considered. Closing date: 5 pm, 20 October 2025.