At a Glance
- Tasks: Support our Ultrasound service by managing patient information and assisting in clinics.
- Company: Join a not-for-profit community interest company dedicated to supporting Primary Care in Suffolk.
- Benefits: Enjoy flexible working, competitive salaries, and access to personal development opportunities.
- Other info: Work in a supportive environment with excellent career growth potential.
- Why this job: Make a real difference in healthcare while gaining valuable administrative experience.
- Qualifications: Previous administration experience is preferred; SystmOne knowledge is essential.
The predicted salary is between 11.7 - 14.3 £ per hour.
We are looking for an administrator to join our Ultrasound service, working on a bank contract at our clinics across Suffolk. SystmOne Experience is essential for this role.
What is the role? You will work closely with the Sonographer, including being present in the clinic room whilst the Ultrasound is taking place for any administrative work. You will triage patients as per protocol, and be responsible for incoming or outgoing image requests. You will ensure all patient information entered is accurate and that procedures and policies are followed at all times. You’ll join our Ultrasound Service, which is delivered by Suffolk GP Federation. We are a not-for-profit, community interest company and our main purpose is to support Primary Care across Suffolk, including support with working collaboratively and at scale. We also deliver a portfolio of NHS services across Suffolk, including Podiatry, Ultrasound, NHS HealthChecks, as well as Urgent Care Services including the Out of Hours face‑to‑face Service in Suffolk.
Is it for me? We will work alongside the successful candidate to ensure they are sufficiently inducted and trained; there will be regular constructive supervision in place. It is important to us that you feel safe and supported in the role. You will be suited to this position if you have previous administration / secretarial experience. You will be capable of multidisciplinary work, and will be able to juggle the everchanging needs of the service. You would also work with the bookings team to manage the patient lists and booking appointments where necessary. You may have previous experience of working within a healthcare environment, however this is not essential.
Contract type: This is a bank contract, covering annual leave and sickness where necessary at various different locations across Suffolk.
What we can offer you:
- A strong ethos of flexible working, to help us maintain (or reclaim) that work/life balance.
- Innovative teams who stride forward thinking, with a voice that is heard.
- A visible and supportive management team, with operational support that ‘get it’.
- Excellent IT teams & support giving us first class equipment and ‘no wait’ responses.
- A commitment to personal development, training, and leadership opportunities, with service-managed training budgets.
- Cycle to work scheme.
- Competitive salaries with annual benchmarking.
- Blue light card employer – Access to the discount service with thousands of discounts online and on the high street.
Disclosure and Barring Service Check: This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975, and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
We welcome the responsible use of AI to help structure or refine your application. However, your application should reflect your own experience, skills and achievements. Please ensure any information submitted is accurate and truthful. AI must not be used to exaggerate or misrepresent your qualifications, experience or achievements. If you use AI tools, you may be asked to discuss how they supported your application during the recruitment process. Any AI-generated content should be reviewed and edited by you, and should not include confidential or sensitive information. We are committed to fair and inclusive recruitment. AI should support your application, not replace your own voice, perspective and contribution.
Ultrasound Administrator (Bank Contract) employer: Suffolk GP Federation
Suffolk GP Federation is an excellent employer, offering a supportive work culture that prioritises employee well-being and development. As a Rota & Workforce Coordinator in the Urgent Care Operations Team, you will benefit from competitive salaries, 27 days of holiday, and opportunities for personal growth in a dynamic healthcare environment that values teamwork and effective communication.
StudySmarter Expert Advice🤫
We think this is how you could land Ultrasound Administrator (Bank Contract)
✨Network with Local Healthcare Professionals
Getting a temporary role in health sciences administration is all about who you know! Hit up local healthcare meetups or professional gatherings to make connections. Chat with people already in the field; they might know about temporary gigs at places like Suffolk GP Federation before they even hit the job boards!
✨Leverage University Career Services
If you're still studying or recently graduated, don’t forget about your university's career services. They often have exclusive links to temporary roles in health administration—it's a goldmine for finding opportunities that might not be advertised publicly. Plus, they can help you polish your interview skills!
✨Use Online Job Boards Wisely
When hunting for temporary roles, make sure you’re using job boards that cater specifically to health administration. Websites like NHS Jobs or HealthCareers might have listings for roles at Suffolk GP Federation. Set up alerts for new postings, so you jump on any opportunities as soon as they come up!
✨Showcase Your Adaptability in Interviews
Temporary roles often require you to hit the ground running. Use your interviews to highlight any past experiences where you’ve had to adapt quickly, whether it’s in a volunteer position or a past job. This will show Suffolk GP Federation you’re ready to step in and make an immediate impact!
We think you need these skills to ace Ultrasound Administrator (Bank Contract)
Some tips for your application 🫡
Highlight Your Health Sciences Knowledge:When applying for the Ultrasound Administrator (Bank Contract) at Suffolk GP Federation, make sure to showcase any relevant courses or degrees you have in health sciences or related fields. This background helps to demonstrate that you understand the sector and can hit the ground running in a temporary role.
Emphasise Administrative Skills:Since this is an administrative role, it’s essential to highlight your organisational skills, attention to detail, and proficiency with software commonly used in health sciences administration. Mention any specific tools or systems you’ve used, as these can really make you stand out to Suffolk GP Federation.
Keep It Concise and Relevant:As this is a temporary role, brevity is key. Make sure your CV is succinct and focuses on your most relevant experiences. Highlight your ability to adapt quickly and learn on the job, which is crucial in a short-term position like this.
Tailor Your Cover Letter:Use your cover letter to express your enthusiasm for the health sciences sector and your interest in the specific tasks you'd be handling at Suffolk GP Federation. Being clear about why you're the perfect fit for a temporary position will help demonstrate your motivation and readiness to contribute.
How to prepare for a job interview at Suffolk GP Federation
✨Brush Up on Health Regulations
Given that you're diving into health sciences administration, make sure you're well-versed in the latest health regulations and compliance standards. It’s a temporary role, so showing that you’re up to speed with current guidelines will highlight your readiness to hit the ground running for Suffolk GP Federation.
✨Demonstrate Your Organisational Skills
In health sciences administration, organisational skills are key. Prepare examples of how you’ve managed multiple tasks or handled administrative challenges in the past. Be ready to speak about your tools—whether that's a particular software or a method of project management—that you use to keep everything in check.
✨Tailor Your Motivation to the Temporary Nature
As this is a temporary position, it’s essential to express your enthusiasm for the role during the interview. Talk about what you aim to learn and how you see this experience fitting into your overall career goals. Employers love to see that you’re eager to contribute, even if it's just for a short time!
✨Prepare for Scenario-Based Questions
You might also encounter scenario-based questions during your interview. Be ready to demonstrate how you'd handle specific administrative challenges in a health setting. Think about common situations in health sciences and formulate your responses beforehand, so you come off as calm and capable when it counts.
