At a Glance
- Tasks: Support the efficient running of urgent care services by managing staff rotas.
- Company: Join Suffolk GP Federation, a not-for-profit community interest company.
- Benefits: Flexible working, competitive salary, 27 days holiday, and personal development opportunities.
- Other info: Work with innovative teams and access excellent IT support.
- Why this job: Make a real difference in healthcare while enjoying a supportive work environment.
- Qualifications: Previous administrative experience; healthcare background is a plus but not essential.
The predicted salary is between 24000 - 36000 £ per year.
You will work closely with the clinical leads and operational managers to ensure the service runs effectively with a full rota. You will be contacting clinical and operational staff by phone and email to ensure the rota template is populated. You will support with reports and ensure staff compliance when adding employees into the rota.
Main duties of the job include working alongside the successful candidate to ensure they are sufficiently inducted and trained, with regular constructive supervision in place. It is important that you feel safe and supported in the role.
You should have experience in an administrative capacity, providing comprehensive support with the ability to prioritise workload accordingly. Experience within healthcare is advantageous but not essential. Good IT skills are necessary, and you should be able to pick up new systems efficiently with our supportive training.
About us: Suffolk GP Federation CIC is a not-for-profit community interest company. Our main purpose is to support Primary Care across Suffolk, including collaborative working at scale. We deliver a portfolio of NHS services across Suffolk and North East Essex, including Podiatry, Ultrasound, Diabetes, and urgent Care Services including the Out of Hours face-to-face Service in Suffolk.
Job responsibilities include supporting the efficient running of our urgent care services by ensuring the rota is filled to the designed template. You will join our Urgent Care Service, which includes Out of Hours, GP+, and ED Streaming, all delivered by Suffolk GP Federation.
Contract type: This role will be based at our Urgent Care Head Office, Riverside Clinic in Ipswich. The position will be part-time, working on a two-week rota.
What we can offer you:
- A strong ethos of flexible working to help maintain work/life balance.
- Innovative teams striving for forward thinking, with a voice that is heard.
- A visible and supportive management team, with operational support.
- Excellent IT teams & support providing first-class equipment.
- A commitment to personal development, training, and leadership opportunities.
- Cycle to work scheme.
- Death in service cover.
- Competitive salaries with annual benchmarking.
- 27 days holiday (plus bank holidays) on starting, rising to 29 days after 5 years service.
- Blue light card employer access to discounts online and on the high street.
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975, and a submission for Disclosure to the Disclosure and Barring Service will be necessary to check for any previous criminal convictions.
Person Specification: Educated to GCSE Level or equivalent.
Rota adminstrator in Ipswich employer: Suffolk GP Federation CIC
Suffolk GP Federation CIC is an exceptional employer, offering a supportive and flexible work environment that prioritises work-life balance. With a strong commitment to personal development and training, employees are encouraged to grow within their roles while contributing to vital healthcare services in the community. Located in Ipswich, the company fosters a collaborative culture with innovative teams and a visible management structure, ensuring that every voice is heard and valued.
StudySmarter Expert Advice🤫
We think this is how you could land Rota adminstrator in Ipswich
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Suffolk GP Federation CIC.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Suffolk GP Federation CIC.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Suffolk GP Federation CIC, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Rota adminstrator in Ipswich
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Suffolk GP Federation CIC.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Suffolk GP Federation CIC.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Suffolk GP Federation CIC. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Suffolk GP Federation CIC. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Suffolk GP Federation CIC
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Suffolk GP Federation CIC’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
