Senior Administrator in Wellington

This job is brought to you by Jobs/Redefined, the UK's leading over-50s age inclusive jobs board.

Address: Wellington Children's Centre, Ipswich, Suffolk IP1 2PB, Hybrid working

Salary: £28,598 per annum (pro rata for part time)

Hours: 37 hours per week, Flexible working options available

Contract: Permanent

At Suffolk County Council, every role is a chance to create positive change. As a Senior Administrator in the Healthy Living Service, you'll see the direct impact of your work on children, young people and families across Suffolk. Join us and turn your passion for organisation, collaboration and quality service into action. Reimagine the possibilities.

Your role and responsibilities

In this varied and rewarding role, you'll be at the heart of the Healthy Living Service, providing high-quality administrative, financial and business support that helps our teams deliver positive outcomes for children and young people aged 0-19 (and up to 25 for those with special educational needs and disabilities (SEND). On a typical day, you might:

• coordinate and manage a range of administrative, financial, HR and IT processes that keep the service running smoothly
• act as a friendly, professional first point of contact for colleagues, partners and customers
• maintain accurate data and records to support service planning, performance reporting and decision-making
• organise meetings and events, including diary management, agenda preparation and minute taking
• support projects by carrying out research, arranging meetings, tracking actions and flagging issues
• prepare reports, presentations and communications for a range of audiences
• monitor financial information, supporting budgets and identifying any irregularities
• share your knowledge and expertise with colleagues, providing guidance and informal training where needed
• work collaboratively with partners and internal teams to help achieve the best outcomes for children and young people
• identify and elevate safeguarding or risk concerns promptly and appropriately
• collect, input and maintain up-to-date data records to shape service planning and reporting
• provide a range of information, research and reports in support of your service area as required, this may include processing financial or statistical information and the use of specific IT systems including SystmOne and databases.

You will need

We're looking for someone who enjoys working in a busy, people-focused environment and takes pride in delivering accurate, high-quality support.

• the ability to work with a good level of autonomy, using your initiative to prioritise work and solve problems, while having the support of a manager for guidance on more complex matters
• excellent communication and IT skills, with the ability to contribute effectively as part of a team
• skills and experience to effectively administer business processes and procedures
• to be able to contribute to the design and development of specific administrative systems and associated databases or spreadsheets
• excellent organisational skills and be able to prioritise work to meet deadlines and team objectives
• a positive, flexible approach and a willingness to learn new systems and ways of working.

The team

The team will ensure delivery of the Children and Young Peoples Healthy Living Service within Public Health and Communities across Suffolk for children and young people, aged 0-19 years, and their families. Extending up to the age of 25 years for young people with SEND. The service will support families to ensure that children grow up to be healthy, safe and able to sustain healthy lives. We value teamwork, openness and flexibility, and we're proud of the positive impact our work has on local communities. Hybrid working is part of how we support a healthy work-life balance.

Empowering Everyone

We're big believers in potential, possibility and the power of different ideas. We're always searching for ways to encourage, respect and enable everyone to be the best they can be. We want to represent the diverse communities we serve. We welcome applications from all individuals, especially those from groups that are currently underrepresented in the organisation, as shown in our Workforce Equality Report.

For more information

For an informal conversation please contact Adam Beales (he/him) or Mica Edwards (she/her). You can contact Adam by either calling 01473 265395 or by email at adam.beales@suffolk.gov.uk or Mica by either calling 01473 265395 or by email at mica.edwards@suffolk.gov.uk.