Assistant to the Senior Management Team in Ipswich

Ipswich School are seeking to appoint a highly organised and proactive Assistant to the Senior Management Team (SMT) to provide comprehensive support to allocated members of the SMT. This is an important role within the school, offering an exciting opportunity to contribute to the effective running of pastoral, safeguarding, co‑curricular, academic and whole school operations in a busy independent school environment.

Duties and responsibilities

• Provide comprehensive administrative support to the allocated members of the SMT.
• Manage calendars, meetings and associated scheduling.
• Prepare documentation, reports, agendas, letters and minutes as required, including minutes of governing body meetings.

Pupil Administration

• Coordinate appropriate and timely communication with parents and pupils.
• Plan internal events for pupils such as social events and subject choice events.
• Record, track and organise detentions.
• Assist with the preparation and distribution of pupil handbooks and revision guides.

Safeguarding

• Maintain secure, confidential compliant records in line with statutory requirements and school policy.

Co‑Curricular and Events Support

• Assist with the organisation and planning of Parents’ Evenings, admissions events, open mornings and other whole school or section events.
• Support Speech Day planning, including the organisation and tracking of prizes.
• Organise and execute meetings with heads of houses, heads of departments and other members of teaching staff.

Data Management

• Act as a high‑level user for key school systems such as iSAMS and CPOMs, supporting other staff in their effective use of these platforms.
• Extract and prepare data for operational needs ensuring accuracy and timely availability.
• Complete statutory returns as required.
• Input and manage event‑relevant data with all departments to avoid clashes, ensuring the school calendar is up to date.

Hours of Work, Salary and Benefits

This is a permanent post (subject to satisfactory completion of a probationary period lasting six months). During term time: 8 am–4:30 pm, Monday to Friday (35 weeks per annum) with a one‑hour unpaid break for lunch (7½ hours per day, 37½ hours per week). During holiday periods: 8:30 am–4:30 pm with a one‑hour break for lunch (7 hours per day) for a total of up to 15 days. Additional hours may be required at times to cover events or appointments outside normal school hours. Salary: £25,152.71 per annum, including holiday pay as required by the Working Time Regulations. Free lunch is provided in the school dining hall during term time when the kitchen is in operation. Staff can use the school’s swimming pool and fitness gym in compliance with regulations. You will have access to Smarthealth, the school’s wellbeing app that offers 24/7 GP access and mental health support. After three months’ service, you may join a defined contribution pension scheme with a generous employer contribution and life cover.

Equal Opportunity

Ipswich School is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the job, including checks with past employers and an Enhanced Disclosure via the Disclosure and Barring Service.