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- Tasks: Support the Assistant Director with diary management, correspondence, and meeting arrangements.
- Company: Join Suffolk County Council, a team dedicated to improving lives in diverse communities.
- Benefits: Enjoy flexible working, up to 29 days leave, and a competitive pension scheme.
- Why this job: Make a real impact while working in a supportive and friendly environment.
- Qualifications: Strong IT skills, excellent communication, and proactive organisational abilities required.
- Other info: We welcome applications from all backgrounds, especially underrepresented groups.
The predicted salary is between 26693 - 39999 £ per year.
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- Suffolk County Council – Endeavour House, Ipswich, Suffolk IP1 2BX – Hybrid
- 21 hours per week – Flexible working options available
- Permanent
Job Description
- Suffolk County Council – Endeavour House, Ipswich, Suffolk IP1 2BX – Hybrid
- £33,366 per annum pro rata
- 21 hours per week – Flexible working options available
- Permanent
At Suffolk County Council, every role is a chance to create positive change. We\’re not just a local authority; we\’re a team of dedicated individuals working together to improve lives across our diverse communities. As our new Executive Assistant / Project Support, you\’ll have the unique opportunity to see the direct impact of your work on the people and places that make Suffolk special. Your contributions will help build a brighter future for all. If you\’re passionate about making a real, tangible difference, it\’s time to reimagine your career with us. Join Suffolk County Council and turn your passion for positive change into action.
Reimagine the possibilities.
Your Role And Responsibilities
Are you an organised and proactive individual with a passion for making a positive difference? Join our dynamic team as an Executive Assistant / Project Support, providing full secretarial services to the Assistant Director of Environment and Waste. You\’ll manage diaries, handle correspondence, arrange meetings with internal and external delegates. If you have excellent communication skills, a keen eye for detail, and the ability to work independently, we want to hear from you!
You will need:
- excellent IT skills with a digital approach to all new work
- good communication skills and confidence to work with all staff, councillors and external partners
- to be able to work on your own initiative and ensure work is moved onto the correct people
- excellent diary management experience and skills and to be well organised
- to be proactive.
You can view a full list of requirements in the Job and Person Profile (Word). If you believe you can succeed in this role please apply. Even if you don\’t meet all requirements, still apply. We would appreciate the opportunity to consider your application.
The team
We are a very friendly little team, which comes together twice a week to work in the office to aid with collaborative working. We have flexible working options to support you, your work-life balance and career, including supporting hybrid working.
Empowering Everyone
We’re big believers in potential, possibility and the power of different ideas. We’re always searching for ways to encourage, respect and enable everyone to be the best they can be. We want to represent the diverse communities we serve. We welcome applications from all individuals, especially those from groups that are currently underrepresented in the organisation, as shown in our Workforce Equality Report .
For more information
Please contact Emma Cook (she/her) for a casual conversation. You can reach her by calling 01473 265083 or emailing emma.cook@suffolk.gov.uk .
How To Apply
Step 1 – Read the Job and Person Profile (JPP) (Word).
Step 2 – Click ‘Apply Now’ to start your online application.
Step 3 – Upload a supporting statement answering the following questions below (no more than 400 words per question). You should use the Supporting Statement template .
- Can you give an example of how you have managed to stay highly organised and detail-oriented while meeting tight deadlines?
- What strategies do you use to build strong relationships with a broad range of stakeholders, including internal and external?
- How do you manage and prioritise conflicting deadlines and priorities with minimal supervision?
- Can you provide an example of a complex project you have supported and the role you played in its success?
Step 4 – Upload a CV (without name and personal details).
Please note: Without a supporting statement and CV, your interest will not be progressed. Any supporting documents must be in either PDF or MS Word format.
We value authentic applications that showcase your genuine skills and experiences. Applications suspected of being generated by AI may be rejected. We encourage you to present your own work and ideas throughout the application process.
If you require any reasonable adjustments to the application process before the next selection stage, please contact our Recruitment Team by emailing recruitment@suffolk.gov.uk or calling 03456 014412. If you are invited to the next stage of selection, you will have another opportunity to request adjustments for the next stages of the process.
Closing date:11.30pm, 4 August 2025.
Interview date: 12 August 2025.
This authority is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. DBS (Disclosure and Barring Service) checks or police vetting will be required for relevant posts.
About Us
As a modern and effective council, we offer a wide variety of careers to suit people with a range of skills, abilities and ambitions. We offer working options that flex to reflect the way people work today and take the time to understand and support your individual needs. We’re driven to make a positive difference to the world around us and encourage everyone with drive and focus to join us and build an influential and impactful career. Reimagine the possibilities.
In return, you’ll enjoy:
- up to 29 days annual leave entitlement (pro rata), plus UK bank holidays and two paid volunteering days
- membership of a competitive Local Government Pension Scheme (LGPS)
- travel, lifestyle, health and wellbeing benefits
- performance-related annual pay progression, in addition to an annual cost-of-living pay increase
- training and encouragement to expand your knowledge
- a variety of career development opportunities across our organisation
- diverse and active staff networks
- flexible working options, with the right to request flexible working from your first day
Plus lots more!
If you want to know more about our benefits, values and equality commitments please visit our Suffolk County Council careers website (careers.Suffolk.gov.uk) .
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Executive Assistant and Project Support employer: Suffolk County Council
Contact Detail:
Suffolk County Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant and Project Support
✨Tip Number 1
Familiarise yourself with Suffolk County Council's values and mission. Understanding their commitment to positive change will help you align your responses during interviews and discussions, showcasing your passion for making a difference.
✨Tip Number 2
Network with current or former employees of Suffolk County Council. Engaging in conversations can provide you with insider knowledge about the team dynamics and expectations, which can be invaluable during the interview process.
✨Tip Number 3
Prepare specific examples that demonstrate your organisational skills and ability to manage multiple priorities. Think of scenarios where you've successfully handled tight deadlines or complex projects, as these will resonate well with the role's requirements.
✨Tip Number 4
Showcase your communication skills by being proactive in reaching out to the recruitment team. A casual conversation with Emma Cook could give you a better understanding of the role and allow you to express your enthusiasm directly.
We think you need these skills to ace Executive Assistant and Project Support
Some tips for your application 🫡
Understand the Role: Before applying, make sure to thoroughly read the Job and Person Profile. Understand the key responsibilities and required skills for the Executive Assistant and Project Support role at Suffolk County Council.
Craft Your Supporting Statement: When writing your supporting statement, directly address the questions provided in the application. Use specific examples from your past experiences that demonstrate your organisational skills, relationship-building strategies, and ability to manage conflicting deadlines.
Tailor Your CV: Ensure your CV highlights relevant experience and skills that align with the job description. Remember to remove your name and personal details as specified in the application instructions.
Proofread Your Application: Before submitting, carefully proofread your supporting statement and CV for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Suffolk County Council
✨Showcase Your Organisational Skills
As an Executive Assistant, being organised is key. Prepare examples of how you've managed multiple tasks or projects simultaneously, especially under tight deadlines. This will demonstrate your ability to handle the demands of the role.
✨Communicate Effectively
Strong communication skills are essential for this position. Be ready to discuss how you've built relationships with various stakeholders in the past. Use specific examples to illustrate your confidence in interacting with different levels of staff and external partners.
✨Demonstrate Proactivity
The job requires someone who can work independently and take initiative. Think of instances where you identified a problem and took steps to resolve it without being prompted. This will show that you're proactive and can manage your workload effectively.
✨Prepare for Scenario Questions
Expect questions about managing conflicting priorities and deadlines. Prepare to discuss strategies you've used in the past to prioritise tasks and ensure successful project outcomes. This will highlight your critical thinking and problem-solving abilities.
