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- Tasks: Support the Director with PA duties and manage office operations.
- Company: Join a growing organization that values your contributions and offers a dynamic work environment.
- Benefits: Enjoy a hybrid work model, flexible hours, and opportunities for professional growth.
- Why this job: Be part of a supportive team while enhancing your organizational and leadership skills.
- Qualifications: Experience as a PA, EA, or Office Manager is essential; facilities management experience is a plus.
- Other info: Local applicants from Chesterfield/Sheffield are preferred for this permanent role.
Sue Ross Recruitment are working with a leading professional service organisation, who are seeking a PA & Office Manager position to join a close-knit friendly and professional team in Sheffield. The role involves reporting to the Head of Human Resources and providing assistance to five Sheffield-based Executives. Executive Support Responsibilities: * Efficiently managing diaries, scheduling meetings, and coordinating travel and accommodation * Reviewing emails and meeting invitations – responding as required * Overseeing logistics for ExCo and full staff meetings * Editing and formating reports, presentations, and documents * Drafting ad hoc letters and emails * Processing cash and credit card expense claims * Organising staff social event Office Management Responsibilities: * Being point of contact with the bulding facilities management provider, other building tennant and building concierge * Identifying and reporting any issues relating to office management * Ensuring workspaces are maintained efficiently in line with best practice * Liasing with the building facilities manager provider to ensure all issues are rectified in a timely manner * Ensuring all Health & Safety standards are adhered to * Managing the use of parking spaces * Management of office stationery, including checking stock levels, ordering replacement stock and issuing as required The ideal candidate will have a strong background as a Personal Assistant at Executive level and will have had previous office management experience in a professional setting. They must be able to handle multiple tasks simultaniously and be able to manage schedules, travel arrangements, meetings and various office tasks efficiently. Unfortunately due to the number of applications we receive, we are unable to provide individual feedback to all applicants. Please assume that if you do not hear from us within 72 hours that your application has been unsuccessful on this occasion. May we take this opportunity to thank you for expressing an interest in one of our roles and wish you the very best in your search for employment
Personal Assistant & Office Manager employer: Sue Ross Recruitment Ltd
Contact Detail:
Sue Ross Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant & Office Manager
✨Tip Number 1
Make sure to highlight your experience in managing diaries and arranging meetings. This is a key responsibility for the role, so be ready to discuss specific examples of how you've successfully handled similar tasks in the past.
✨Tip Number 2
Familiarize yourself with common office management software and tools. Being proficient in these can set you apart from other candidates, especially since you'll be responsible for day-to-day office management.
✨Tip Number 3
Since this role involves facilities management, think about any relevant experiences you've had in this area. Be prepared to discuss how you’ve effectively managed office environments or dealt with facilities-related issues.
✨Tip Number 4
As the position is hybrid, emphasize your ability to work independently and manage your time effectively. Share examples of how you've successfully balanced remote and in-office work in previous roles.
We think you need these skills to ace Personal Assistant & Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as a Personal Assistant or Office Manager. Focus on relevant skills such as diary management, meeting coordination, and facilities management.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and how your previous experiences align with the responsibilities outlined in the job description. Mention specific examples of your PA or office management achievements.
Highlight Local Knowledge: Since the position requires candidates to be local to Chesterfield/Sheffield, mention your familiarity with the area and any relevant local connections that could benefit the role.
Proofread Your Application: Before submitting, carefully proofread your application materials for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a PA role.
How to prepare for a job interview at Sue Ross Recruitment Ltd
✨Showcase Your PA Experience
Make sure to highlight your previous experience as a Personal Assistant or Office Manager. Be prepared to discuss specific examples of how you've managed diaries, arranged meetings, and supported directors in the past.
✨Demonstrate Organizational Skills
Since the role involves office management and facilities management, be ready to talk about your organizational skills. Share instances where you successfully organized events or managed office resources efficiently.
✨Familiarize Yourself with the Company
Research the company and its culture before the interview. Understanding their values and operations will help you tailor your responses and show that you're genuinely interested in the position.
✨Prepare for Scenario Questions
Expect scenario-based questions related to diary management, email handling, and event organization. Practice your responses to demonstrate your problem-solving abilities and how you prioritize tasks effectively.
