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For Companies At a Glance
- Tasks: Support sales orders, customer service, and general office admin in a dynamic environment.
- Company: Join a respected Sheffield-based food manufacturing and distribution company with a strong reputation.
- Benefits: Enjoy a part-time role with flexible hours and a friendly team atmosphere.
- Why this job: Experience varied responsibilities and contribute to exciting trade events while developing your skills.
- Qualifications: Previous admin experience is preferred; strong organisational and communication skills are essential.
- Other info: Work Wednesday to Friday, 8am to 4pm, in a supportive and forward-thinking team.
Sue Ross Recruitment are working on behalf of our client, a highly respected food manufacturing and distribution company, to recruit a Part-Time Administrator for a permanent role (working Wednesday, Thursday & Friday, 8am to 4pm) This is an exciting opportunity to join a well-established Sheffield-based business with a long-standing reputation. The successful candidate will play a key role in supporting sales order processing, customer service, supplier management, finance, and general office administration. Key Responsibilities for the Part-Time Administrator role: * Process customer orders received via email, telephone, and EDI. * Enter all orders onto Sage, including mail orders and Amazon. * Prepare dispatch notes, invoices, and delivery labels. * Coordinate with customers and third-party distributors for timely deliveries. * Handle customer enquiries by phone, email, and face-to-face. * Contact existing and potential customers to increase sales and distribution. * Order ingredients, merchandise, and materials from suppliers. * Maintain accurate records of deliveries, supplier statements, and pallet orders. * Process mail orders, including reconciliation with payment records and packing when required. * Support with finance administration, including invoice processing, payment chasing, and bank reconciliations. * Assist with annual audits, stock takes, and general office duties. Candidate Requirements for the Part-Time Administration role: * Previous administration experience (experience with Sage is desirable). * Excellent organisational skills and attention to detail. * Strong customer service and communication skills. * Ability to handle finance-related administration confidently. * Comfortable working in a fast-paced and varied environment. What’s on Offer for the Part-Time Administration role: * A part-time, permanent position – working Wednesday, Thursday & Friday, 8am to 4pm. * Opportunity to work in a friendly and supportive team environment. * A role with varied responsibilities where no two days are the same. * Involvement in trade and consumer events, offering additional variety. This is an outstanding organisation to work with and the successful candidate will enjoy being part of a dynamic and forward-thinking team culture. Unfortunately due to the number of applications we receive, we are unable to provide individual feedback to all applicants. Please assume that if you do not hear from us within 72 hours that your application has been unsuccessful on this occasion. May we take this opportunity to thank you for expressing an interest in one of our roles and wish you the very best in your search for employment
Part-Time Administrator employer: Sue Ross Recruitment Ltd
Contact Detail:
Sue Ross Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part-Time Administrator
✨Tip Number 1
Familiarise yourself with Sage software, as it's mentioned as desirable in the job description. If you have access to a trial version or online tutorials, spend some time getting comfortable with its features, especially those related to order processing and finance.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed multiple tasks or projects in previous roles. Be ready to discuss these during any interviews, as the role requires excellent attention to detail and the ability to juggle various responsibilities.
✨Tip Number 3
Brush up on your customer service skills. Think of specific instances where you've successfully handled customer enquiries or resolved issues, as this will demonstrate your strong communication abilities and your fit for the role.
✨Tip Number 4
Research the company’s background and values. Understanding their reputation in the food manufacturing and distribution sector can help you tailor your conversation during interviews, showing that you're genuinely interested in being part of their team.
We think you need these skills to ace Part-Time Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administration experience, particularly any work with Sage. Emphasise your organisational skills and attention to detail, as these are crucial for the role.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Explain how your previous experience aligns with tasks like customer order processing and finance administration.
Showcase Customer Service Skills: In your application, provide examples of how you've successfully handled customer enquiries in the past. This will demonstrate your strong communication skills and ability to thrive in a fast-paced environment.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for this role.
How to prepare for a job interview at Sue Ross Recruitment Ltd
✨Showcase Your Administration Skills
Make sure to highlight your previous administration experience during the interview. Be prepared to discuss specific tasks you've handled, especially those related to order processing and finance administration, as these are key responsibilities for the role.
✨Demonstrate Attention to Detail
Given the importance of accuracy in this role, share examples of how you've maintained meticulous records or managed complex data in past positions. This will show that you understand the significance of detail-oriented work.
✨Prepare for Customer Service Scenarios
Since strong customer service skills are essential, think of examples where you've successfully resolved customer enquiries or improved customer satisfaction. Practising these scenarios can help you articulate your approach effectively.
✨Familiarise Yourself with Sage
If you have experience with Sage, be ready to discuss it. If not, consider doing a bit of research or a quick tutorial to understand its basic functions, as this knowledge could set you apart from other candidates.
