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- Tasks: Manage maintenance for commercial properties and support a growing team across Essex.
- Company: Join a well-established service company known for excellence in quality and customer service.
- Benefits: Enjoy 25 days annual leave, flexible working, and ongoing training opportunities.
- Why this job: Be part of a dynamic team making a real impact in facilities management.
- Qualifications: Two years' experience in facilities or maintenance coordination and strong organisational skills.
- Other info: Opportunity for career growth in a friendly and social environment.
The predicted salary is between 30000 - 40000 £ per year.
Success Recruit is currently partnering with a well-established and rapidly expanding service company with multiple sites across Essex. Our client is seeking a Facilities & Maintenance Coordinator to join their team, with responsibility for the day-to-day management of a portfolio of commercial properties, overseeing both reactive and planned maintenance activities. The successful Facilities & Maintenance Coordinator will work closely with a proactive and forward-thinking team, managing ongoing maintenance requests while supporting the company’s planned growth. This role offers an excellent opportunity for an individual who is motivated to develop their skills and progress their career within a growing organisation.
The successful Facilities & Maintenance Co-ordinator will be expected to:
- A minimum of two years’ experience in a facilities-based or maintenance coordination role
- Hold a full, clean driving licence and have access to a car, with regular travel required across Essex
- Strong organisational skills, with a sound understanding of Health & Safety (advantageous)
- Confident problem-solving abilities, with the initiative to work independently
- Excellent communication skills, with the ability to build effective working relationships quickly
- Obtain an enhanced DBS check if successful
The successful Facilities & Maintenance Co-ordinator will be rewarded with:
- The opportunity to join a business that is recognised for excellence in quality and customer service
- Ongoing training and personal development opportunities
- 25 days’ annual leave plus bank holidays
- Flexible working arrangements, with a head office based in Central Essex (Chelmsford)
- A range of health and wellbeing initiatives, alongside the chance to work within a friendly and social team
The successful Facilities & Maintenance Coordinator will play a key role in supporting the Property & Facilities Manager, ensuring that all locations operate safely, efficiently, and to the highest standards. With responsibility for 13 sites across Essex, the role will support a growing business with further developments planned for the portfolio. You will be instrumental in ensuring that all scheduling and planned preventative maintenance activities are delivered within agreed timeframes.
Duties to include but not limited to:
- Act as the main point of contact for our site leaders, ensuring they are fully informed of planned works, progress updates, and outcomes, while promptly actioning maintenance and facilities requests.
- Build strong relationships with contractors and service providers to deliver an outstanding service for our operational teams.
- Maintain the annual Planned and Preventative Maintenance (PPM) schedule, ensuring works are booked, legislation is complied with, and accurate records are maintained on company systems.
- Coordinate with tenants, contractors, and service providers for regular activities such as waste management and cleaning services.
- Oversee and administer contractor records, including qualifications, memberships, and insurance.
- Review specifications, quotes, and collaborate with contractors on pricing and job scoping.
- Ensure compliance documentation is in place (risk assessments, method statements, permits to work).
- Manage documentation processes, including uploading job sheets, invoices, and certifications.
- Maintain oversight of the contractor diary, ensuring all programmed works are booked, risk assessed, and delivered on time.
- Assist in audits of contractors and buildings alongside the Property and Facilities Manager.
- Coordinate day-to-day maintenance tasks, allocate jobs, and manage reporting via maintenance databases.
This position would suit an individual with a strong interest in property, facilities management, planned preventative maintenance, and general maintenance, who is seeking to grow with a rapidly expanding business. The successful candidate will enjoy taking ownership of their role and will be able to demonstrate previous facilities management or maintenance experience within a growing organisation.
Hours: Monday to Friday – 8.00am – 5.00pm however flexibility will be required on occasions where some out of hours work will be required and discussed at interview due to nature of the work.
Salary: Circa £30k - £40K dependant on experience
Locations
Facilities & Maintenance Coordinator in Chelmsford, Essex employer: Success Recruit Ltd
Contact Detail:
Success Recruit Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities & Maintenance Coordinator in Chelmsford, Essex
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities and maintenance sector. Attend industry events or join relevant online groups to meet potential employers and learn about job openings before they hit the market.
✨Tip Number 2
Show off your skills! When you get an interview, be ready to discuss specific examples of how you've tackled maintenance challenges in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers and impress the hiring team.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’re the perfect fit for the Facilities & Maintenance Coordinator position.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might just be the perfect match for you. Plus, applying directly can sometimes give you an edge over other candidates. So, what are you waiting for? Get on it!
We think you need these skills to ace Facilities & Maintenance Coordinator in Chelmsford, Essex
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Facilities & Maintenance Coordinator role. Highlight your relevant experience, especially in facilities management or maintenance coordination, and don’t forget to mention your organisational skills and problem-solving abilities!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention your passion for property management and how your skills align with the company’s goals. Keep it friendly yet professional!
Showcase Your Communication Skills: Since this role involves building relationships with site leaders and contractors, make sure to demonstrate your excellent communication skills in your application. Use clear and concise language, and maybe even share an example of how you’ve successfully managed relationships in the past.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets the attention it deserves. Plus, you’ll find all the details you need about the role and our company!
How to prepare for a job interview at Success Recruit Ltd
✨Know Your Stuff
Make sure you brush up on your knowledge of facilities management and maintenance coordination. Familiarise yourself with the specific responsibilities mentioned in the job description, like managing PPM schedules and compliance documentation. This will show that you're not just interested in the role but also understand what it entails.
✨Showcase Your Problem-Solving Skills
Prepare examples from your past experience where you've successfully solved maintenance issues or improved processes. Be ready to discuss how you can apply these skills in a proactive and forward-thinking team environment, as this is key for the role.
✨Build Rapport
Since communication is crucial for this position, practice building rapport during the interview. Engage with your interviewers, ask questions about their team dynamics, and express your enthusiasm for collaborating with site leaders and contractors. This will demonstrate your ability to foster effective working relationships.
✨Be Ready for Flexibility
Understand that the role may require some out-of-hours work. Be prepared to discuss your availability and willingness to adapt to the needs of the business. Showing that you're flexible and committed to supporting the company's growth will make a positive impression.
