Event Executive

This range is provided by Substance Global. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range: £28,000.00/yr - £28,000.00/yr

Location: Wapping, London

Full-time - 6 month contract

Reports To: Senior Producer

Who we are:

Substance Global is a digital marketing agency specialising in a range of services across different media and industries. We are proud of our work and our people in equal measure and our passion for what we do and the culture we have developed is what drives us in everything we do. We are striving to be a more diverse company, making positive action to grow our network. We’re an agency where our independent spirit drives our people, passion and purpose.

Founded in 2003, we have grown to over 80 people in London, Los Angeles, Singapore and Buenos Aires. Our work is insights-driven and innovation-led and our strategies are made up of a blend of creativity and collaboration, tailor-made for each of our client’s brands.

At Substance we enjoy, appreciate and recognise that everyone we employ has different needs and circumstances. We welcome applicants at all stages of their career and life journeys, working with the individuals we employ to provide flexibility and tailored support. Our aim is to provide fewer barriers and achieve positive balance, whatever life may have, hold or throw at you.

What we offer:

• We are a growing friendly and diverse team who work and have fun together.
• Our core values are: Agile, Collaborative, Courageous, Creative, Honest, Passionate, People First and Responsible and these define what we believe and how we behave.
• Our working arrangements are very flexible and we encourage our people to find a suitable work-life balance.
• We have a number of people centric initiatives and benefits in place and are always working to improve ways of supporting our people.

(For UK based roles only) Our office is based in the London Docklands area, overlooking the Thames, with good transport links and with great onsite facilities.

What we are looking for:

About the Role:

We are seeking a dynamic and highly organised Event Coordinator to support the planning and execution of live, hybrid, and virtual events. This role is ideal for someone with a passion for delivering seamless experiences, excellent attention to detail, and the ability to juggle multiple projects in a fast-paced environment.

Key Responsibilities:

• Assist in the planning, coordination, and execution of events from concept to completion
• Liaise with vendors, venues, and suppliers to secure the best deals and ensure timely delivery
• Champion and organise logistics including travel, accommodation, shipping, catering, and AV requirements
• Assist onsite setup and troubleshooting during live events
• Manage event timelines, schedules, and production documents
• Ensure compliance with health & safety regulations and permit requirements
• Assist with post-event reporting, feedback collection, and debrief
• Maintain and update event budgets and track invoices and expenses
• Work with internal teams including marketing, creative, and operations
• Book and organise speakers and handle guest liaison, managing communications and materials

Requirements:

• 1–3 years of experience in event coordination or a similar role (agency or in-house)
• Excellent project management and multitasking skills
• Strong interpersonal and communication abilities
• Confidence in handling logistics, budgets, and schedules
• Proficiency in Microsoft Office, Google Workspace; experience with project management tools a plus
• Ability to work flexible hours and travel as required for events
• Calm under pressure, solutions-focused, and enthusiastic team player
• Experience working with corporate clients or in the B2B events space
• Familiarity with sustainability practices in event planning

What you can bring to Substance:

• Detail-oriented – enjoys getting the numbers right and spotting minor errors.
• Organised – keeps records tidy and deadlines in check.
• Proactive – takes initiative to chase missing info and complete tasks without being asked.
• Cheerful team player – brings positive energy to the office and enjoys supporting others.
• Reliable & trustworthy – handles sensitive information with care.
• Adaptable – comfortable switching between tasks in a busy creative agency environment.
• Communicative – happy to check things, ask questions, and keep people updated.
• Client-friendly – professional and polite when dealing with suppliers and clients.

Ready to join Team Substance? Please send your cover letter and CV to jobs@substanceglobal.com

Our recruitment process seeks to eliminate aspects of unconscious bias. For this reason, all CVs received will have names and other personal identifiable information removed, so that those reviewing applications will do so based on skill sets and aptitude alone. Selected candidates will next be appraised - either by set tasks or interview(s), or both - based on scoring criteria against the role’s required competencies.

Substance Global is committed to providing a fair, inclusive, and diverse work-environment. We believe that different perspectives lead to better ideas, and better ideas allow us to better understand the needs and interests of our diverse, global community with who we work. We welcome people of different backgrounds, experiences, abilities, and perspectives and are an equal opportunities employer.

We are currently pursuing our B Corp accreditation.

Please also let us know if you require any reasonable adjustments to the recruitment process.