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For Companies At a Glance
- Tasks: Support the Tender Technical Lead in managing technical documentation and team collaboration.
- Company: Join a leading engineering firm focused on innovation and teamwork.
- Benefits: Gain valuable experience, competitive pay, and opportunities for professional growth.
- Why this job: Be part of exciting projects and enhance your skills in a dynamic environment.
- Qualifications: Strong IT skills, especially in Microsoft 365 and document control experience.
- Other info: Flexible work culture with a focus on continuous improvement and teamwork.
The predicted salary is between 30000 - 42000 £ per year.
What will you be doing?
Tender Assistant supports Tender Technical Lead in controlling tender technical documentation and supporting technical teams working on Tenders in providing good quality technical deliverables by utilising the existing process, guideline, and tutorials to all tenders.
- Organise meetings with the technical lead to discuss documentation requirements, set up Tender Document Register (TDR), and put the process in place.
- Create and maintain the ETS SharePoint sites, permission group, and process.
- Maintain interface with GPC (Global Project Centre) regional engineers to ensure process is understood and followed.
- Give relevant Tender Team access to Engineering Support to Tender SharePoint (ETS).
- Ensure relevant tender technical team is competent using the ETS.
- Ensure all required metadata are entered in TDR and ETS to enable successful use of the process and document tracking.
- Create and manage weekly PowerBi reports.
- Maintain and apply Power Automate workflows on each ETS Sharepoint.
- Set-up Tender IPE platform directory.
- Liaise regularly with Tender Technical Lead and Tender Technical Manager as necessary to discuss any delays and subsequent reforecasting of deliverables.
- Process client deliverables in accordance with tender procedures, and/or tender or SIA requirements if these take precedence over Subsea 7 processes.
- Set up a consistent format and checklist for client deliverables to ensure all Engineering Tender Controllers can work between tenders in a standard format.
- Assist Engineers as required with document formatting and ensure template metadata is working correctly; reporting any errors to Tender Technical Lead and Tender Technical Manager.
- Ensure client deliverables are issued in a controlled manner, well formatted, stored, signed, and within agreed timescale.
- Prepare the structure and necessary technical documents templates at the beginning of the tender. Client deliverables templates to be approved by the tender core team.
- Generate weekly TDR progress report to Technical Lead, Commercial Lead, SCM Lead and copy to Tender Technical Tender
- Liaise with technical lead and engineers at tender close-out, i.e perform housekeeping in working area and technical deliverables libraries.
- Archive Engineering Support to Tender Sharepoint as required
- Aware of the overall tendering process and follow up when the process is not understood/ followed. Highlight to technical lead or Tender Technical Manager as required.
- Create and maintain Team channels, and permissions.
- Take initiative to propose and develop the current process to take benefits from the latest IT technology to be efficient.
- Discuss with Tender Technical Manager about any difficulties, problems, and possible solutions.
- Maintain and develop different types of tools to improve the process.
- Together with the Tender Technical Manager, continuously improve the existing process and overall template for the Engineering Tender Sharepoint.
What experience would we like you to have?
- Demonstrates excellent IT skills.
- Good knowledge of Microsoft 365 products and in particular in-depth knowledge of Sharepoint 365 and Teams.
- Confident formatting documents within Microsoft Word
- Ability to work under pressure and process documents within a tight time frame
- Can use own initiative to solve problems
- Relevant experience of document control in an engineering context.
- Communicates effectively at all levels.
- Good organisational skills, organised, and rigorous.
- Demonstrates positive attitude and flexibility in work approach.
- Works well independently with minimal supervision and accepts accountability for successful delivery of document control targets.
- Works effectively as part of a team.
- Fluent in English, written and spoken.
Tender Engineering Assistant employer: Subsea7
Contact Detail:
Subsea7 Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Tender Engineering Assistant
✨Tip Number 1
Get to know the company inside out! Research their projects, values, and culture. This will help you tailor your conversations and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and might even lead to a referral!
✨Tip Number 3
Prepare for interviews by practising common questions related to tender processes and document control. Use examples from your experience to demonstrate your skills and how you can contribute to the team.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Tender Engineering Assistant
Some tips for your application 🫡
Show Off Your IT Skills: Make sure to highlight your excellent IT skills, especially your knowledge of Microsoft 365 products. We want to see how you can use tools like SharePoint and Teams to make our tender processes smoother.
Be Organised and Rigorous: Since this role involves a lot of document control, it’s crucial to demonstrate your organisational skills. Share examples of how you've kept things tidy and on track in previous roles – we love a good checklist!
Communicate Clearly: Effective communication is key in this role. Use your application to show us how you’ve successfully liaised with teams or managed stakeholders in the past. We’re looking for someone who can keep everyone in the loop!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Subsea7
✨Know Your Tech Inside Out
Make sure you brush up on your IT skills, especially with Microsoft 365, SharePoint, and Teams. Be ready to discuss how you've used these tools in past roles, as they'll want to see your confidence in formatting documents and managing technical deliverables.
✨Show Your Organisational Skills
Prepare examples that showcase your organisational abilities. Think about times when you successfully managed multiple tasks or projects under pressure. Highlight how you kept everything on track and met deadlines, as this role requires a rigorous approach to document control.
✨Communicate Like a Pro
Effective communication is key for this position. Practice articulating your thoughts clearly and concisely. Be prepared to discuss how you've liaised with different teams or stakeholders in the past, and how you ensured everyone was on the same page during a project.
✨Be Ready to Problem-Solve
This role involves using your initiative to tackle challenges. Think of specific instances where you identified a problem and proposed a solution. They’ll appreciate your proactive attitude and ability to improve processes, so come armed with ideas on how to enhance their current systems.
