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- Tasks: Ensure smooth documentation flow and manage project technical documents effectively.
- Company: Join a leading firm focused on innovative engineering solutions.
- Benefits: Attractive salary, flexible working options, and opportunities for professional growth.
- Why this job: Be a key player in shaping project success through effective document management.
- Qualifications: Fluent in English with expertise in MS Office and document control processes.
- Other info: Dynamic team environment with opportunities to lead and innovate.
The predicted salary is between 48000 - 72000 £ per year.
What will you be doing?
The Senior Document Controller ensures that the projects technical documentation is properly checked and formatted. You will setup the document process within the project and ensure the documentation flow is fluid and tracked.
- Setup the documentation process and issue the Project Document Control Procedure
- Setup the Electronic Document Management System (EDMS)
- Cooperate with Engineering and Planning disciplines in order to fill document numbers and format information in the Master Document Register (MDR). Ensure that all documents are referenced
- Cooperate with SCM in order to fill document numbers and format information in the
- Suppliers Document Registers (SDR). Ensure that all documents are referenced
- Present the document process and format at supplier Kick-Off Meetings
- Ensure that documents format is checked
- Check and update metadata in the EDMS
- Ensure that updated documents are available for project team
- Ensure that process given in the project Document Control Procedure is followed
- Dispatch documents for internal review or approval and follow-up internal flow
- Ensure that transmissions to external stakeholders are tracked
- Ensure that official return comments are received, tracked and dispatched
- Reforecast document issue dates in liaison with Engineering and Planning disciplines
- Create and issue status reports to project team and to client. Improve reporting for other disciplines specific needs
- Ensure that Final Documentation is compiled
- Supervise project documentation archiving (hard and electronic copies)
- At project end, present a Lessons Learnt to the Document Control department
What experience would we like you to have?
- Fluent in English
- Expertise in MS Word, Excel and Adobe Acrobat software
- Good knowledge of IT network and information systems
- Knowledge of documentation flow and process
- Knowledge of documentation planni
- Advanced knowledge of EDMS
- Team leadership
- Proactive in report monitoring
- Basic knowledge of other disciplines (engineering, SCM, Quality, HSE)
Senior Document Controller employer: Subsea7
Contact Detail:
Subsea7 Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Document Controller
✨Tip Number 1
Network like a pro! Reach out to professionals in the industry on LinkedIn or at events. We can’t stress enough how important it is to make connections that could lead to job opportunities.
✨Tip Number 2
Prepare for interviews by researching the company and role. We recommend practising common interview questions and tailoring your answers to highlight your experience with document control and project management.
✨Tip Number 3
Showcase your skills! Bring along examples of your previous work, especially anything related to document management systems or processes. We love seeing how you’ve made an impact in past roles.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re always looking for talented individuals who can help us improve our documentation processes.
We think you need these skills to ace Senior Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Senior Document Controller role. Highlight your experience with document control processes, EDMS, and any relevant software skills. We want to see how your background aligns with what we’re looking for!
Showcase Your Skills: In your cover letter, don’t just list your skills—show us how you’ve used them in past roles. Whether it’s managing documentation flow or collaborating with teams, give us examples that demonstrate your expertise.
Be Clear and Concise: When writing your application, clarity is key! Use straightforward language and keep your points concise. We appreciate a well-structured application that gets straight to the point without unnecessary fluff.
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to track your application status directly. Plus, we love seeing applications come through our own platform!
How to prepare for a job interview at Subsea7
✨Know Your Documentation Inside Out
Make sure you’re familiar with the technical documentation processes mentioned in the job description. Brush up on your knowledge of document control procedures and the Electronic Document Management System (EDMS). Being able to discuss these topics confidently will show that you’re ready to hit the ground running.
✨Showcase Your Software Skills
Since expertise in MS Word, Excel, and Adobe Acrobat is crucial, be prepared to discuss how you've used these tools in past roles. Bring examples of how you’ve managed documentation flow or created reports using these applications. This will demonstrate your practical experience and technical proficiency.
✨Highlight Your Team Collaboration Experience
The role requires cooperation with various disciplines like Engineering and SCM. Think of specific instances where you’ve successfully collaborated with different teams. Sharing these experiences will illustrate your ability to work well in a multidisciplinary environment, which is key for this position.
✨Prepare Questions About the Role
Interviews are a two-way street, so come prepared with insightful questions about the document control process and how it integrates with other departments. This shows your genuine interest in the role and helps you assess if the company is the right fit for you.
