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- Tasks: Coordinate soft facilities services and ensure a safe, compliant workplace.
- Company: Join Subsea7, a diverse and innovative team committed to excellence.
- Benefits: Enjoy fair employment practices, career growth, and a supportive environment.
- Why this job: Make a real impact by enhancing workplace experiences and service quality.
- Qualifications: Experience in facilities coordination and strong organisational skills required.
- Other info: Embrace diversity and creativity in a dynamic corporate environment.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
To coordinate and oversee the delivery of soft facilities services within the office environment, ensuring a safe, compliant, and well-supported workplace. This role includes responsibility for office-based procurement activities aligned with Supply Chain Management (SCM), and contract oversight for key services such as gym and coffee machines.
Soft Facilities Management
- Oversee daily delivery of soft services including cleaning, waste management, catering, reception, mailroom, and office logistics.
- Liaise with service providers to ensure consistent quality of service and timely resolution of issues.
- Monitor service performance against agreed standards and escalate concerns as needed.
- Support space planning, office moves, and furniture coordination.
- Manage and monitor contracts for gym services and coffee machines, ensuring service levels are met and issues are addressed promptly.
Procurement & Buyer Role (SCM)
- Manage procurement of office-related goods and services, including consumables, furniture, and soft service contracts.
- Source suppliers, obtain quotations, and negotiate pricing in line with budget and policy.
- Raise purchase orders, track deliveries, and maintain accurate procurement records.
- Ensure compliance with company procurement procedures and support cost control initiatives.
Issue Escalation & Reporting
- Identify and report service issues or risks to the Facilities Manager.
- Maintain up-to-date records for facilities operations, HSE compliance, and procurement activities.
- Prepare reports and updates for upward reporting to management on service performance and spend tracking.
- Support budget planning and contribute to continuous improvement initiatives.
What experience would we like you to have?
- Significant experience in a Facilities Coordinator or Supervisor role within a Corporate Office environment with a focus on soft service provision.
- Demonstrable understanding of procurement processes and supplier management.
- Ability to manage and monitor service contracts
- Understanding of HSE compliance requirements in an office environment.
- Experience coordinating office layouts, moves, and furniture logistics.
- Strong organisational and communication skills.
- Intermediate IT skills with strong proficiency in Microsoft Office.
- Ability to work collaboratively and manage multiple priorities.
Desirable
- IWFM Level 3 or above (or equivalent qualification in Facilities Management)
- Knowledge of Sustainability Practices in facilities (e.g., waste reduction, energy efficiency)
- Familiarity with Service Level Agreements (SLAs) and Key Performance Indicators (KPIs) #LI-AB1
An environment where you can thrive
We recognise that having a diverse team makes us a better, smarter team. Diversity is something we value and regard it as key to our success.
We encourage new ways of thinking and celebrate our wide range of skills that help us continually challenge the status quo and inspire innovation. An inclusive and diverse environment fosters creativity, improves decision-making and introduces new ways of thinking.
Our people are at the heart of what we do at Subsea7 and we are committed to creating an environment where everyone can thrive. Fair employment practices, fair treatment for all individuals and equal opportunity on the basis of merit are the foundation of how we work and develop together.
What happens next?
If you would like to apply for this role, simply click the Apply button found on this page.
You may be prompted to set up a profile with us. It's quick and easy to do. Or, if you have already created a profile with us, simply log in and submit your application.
Here are 3 top tips to help you submit a successful application:
• Make sure your CV is up-to-date and highlights the transferable skills and experience you can bring to this role.
• We would encourage you to include a cover letter as part of your application. It's your chance to tell us why you would be a brilliant addition to our team.
• Take your time with your application and check there are no errors before final submission
Once you have submitted your application, we will be in touch as soon as possible with next steps.
To find out more about Subsea7 visit our website here
Apply now »
Facilities Senior Coordinator employer: Subsea 7
Contact Detail:
Subsea 7 Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Senior Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their approach to facilities management and think about how your experience aligns with their values and needs.
✨Tip Number 3
Showcase your problem-solving skills during interviews. Be ready to discuss specific examples of how you've tackled challenges in facilities coordination, especially around service delivery and procurement.
✨Tip Number 4
Don’t forget to apply through our website! It’s the easiest way to get your application noticed, and we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Facilities Senior Coordinator
Some tips for your application 🫡
Keep Your CV Fresh: Make sure your CV is up-to-date and tailored to highlight the skills and experience that are relevant to the Facilities Senior Coordinator role. We want to see how your background aligns with what we're looking for!
Craft a Compelling Cover Letter: Don’t skip the cover letter! This is your chance to shine and show us why you’d be a fantastic fit for our team. Share your passion for facilities management and any unique insights you bring to the table.
Double-Check Your Application: Take your time when filling out your application. A quick proofread can save you from silly mistakes that might distract us from your qualifications. We appreciate attention to detail!
Apply Through Our Website: We encourage you to apply directly through our website. It’s super easy to set up a profile, and it helps us keep track of your application. Plus, you’ll be one step closer to joining our awesome team!
How to prepare for a job interview at Subsea 7
✨Know Your Soft Services
Make sure you brush up on your knowledge of soft facilities services. Be ready to discuss how you've overseen cleaning, catering, and other services in previous roles. Highlight any specific examples where you improved service quality or resolved issues quickly.
✨Procurement Prowess
Since procurement is a key part of this role, be prepared to talk about your experience with sourcing suppliers and negotiating contracts. Bring examples of how you've managed budgets and ensured compliance with procurement procedures in the past.
✨Showcase Your Organisational Skills
This role requires strong organisational abilities, so think of instances where you've successfully coordinated office moves or managed multiple priorities. Share how you keep track of service performance and ensure everything runs smoothly.
✨Communicate Effectively
Strong communication skills are essential for liaising with service providers and reporting to management. Practice articulating your thoughts clearly and confidently, and be ready to discuss how you've handled escalations or service issues in the past.
