At a Glance
- Tasks: Provide high-level admin support and coordinate engineering team activities.
- Company: Join Subsea7, a global leader in subsea engineering services.
- Benefits: Permanent role with competitive salary and opportunities for growth.
- Other info: Dynamic work environment with a focus on innovation and teamwork.
- Why this job: Be at the heart of engineering projects and collaborate globally.
- Qualifications: Experience in senior admin roles and advanced IT skills required.
The predicted salary is between 40000 - 50000 € per year.
Subsea7 have an exciting opportunity for an Engineering Technical Team Coordinator to join our Pipeline Group (PG) engineering team on a full-time, permanent basis located at our Sutton, London office. Reporting directly to the PG Engineering Director, the main function of this role is to provide confidential secretarial and Personal Assistance services to the Engineering Director, other Managers and team members within the PG Engineering function as required.
PG is a global service provider within Subsea7 and although the role will primarily support the team based in Sutton and Aberdeen, there will be additional requirements to provide remote support to other teams in locations such as Houston, Stavanger and Paris and will require collaboration with local support teams.
Responsibilities- Provide high-level administrative support to senior management, including preparation of complex documents, reports, and presentations.
- Effectively manage diaries, inboxes, and priorities, ensuring effective time management and business continuity.
- Coordinate end-to-end meetings (virtual and in-person), including logistics, materials, and minute taking.
- Develop, maintain, and optimise documentation systems, templates, and SharePoint sites.
- Produce and maintain organisational charts, dashboards, and presentations using PowerPoint, Visio, and Excel.
- Oversee complex UK and international travel arrangements, including visas, medicals, and offshore certification requirements.
- Manage SAP administration, including timesheets, expenses, and personnel changes.
- Coordinate departmental activities, including leadership meetings, events, and communications.
- Act as a key point of contact for IT coordination and first-line issue resolution.
- Provide leadership and cover within the administrative team as required.
- Support engineering quality and compliance processes, including documentation, audit preparation, and change record management.
- Demonstrated experience in a senior administrative or secretarial role within a global organisation.
- Great interpersonal skills with the ability to communicate effectively with stakeholders at all levels up to Senior Management, both internally and externally, and to collaborate seamlessly in person or remotely with colleagues across global locations.
- Advanced IT skills across MS Office (Word, Excel, PowerPoint, Outlook), SharePoint, Power BI and Visio.
- Organised, with an ability to prioritise workload during periods of high volume, as well as conflicting and changing priorities.
- Demonstrable ability to handle highly confidential information with discretion, ensuring stakeholder trust is always maintained.
- Ability to review work methods in support of continually developing smart and efficient work methods, with an interest in leveraging new systems and technologies to support this.
- High level of general administration and organisational skills with meticulous attention to detail and an initiative-taking and methodical approach.
Engineering Team Coordinator in Sutton employer: Subsea 7 Limited
Subsea7 is an exceptional employer, offering a dynamic work environment in the heart of Sutton, London, where innovation and collaboration thrive. With a strong focus on employee development, we provide ample opportunities for growth within our global network, alongside competitive benefits and a supportive culture that values teamwork and excellence. Join us to be part of a leading engineering team that not only drives industry standards but also fosters a sense of belonging and purpose.
StudySmarter Expert Advice🤫
We think this is how you could land Engineering Team Coordinator in Sutton
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Subsea7 on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. We want to see how you fit into our team, so think about how your skills align with what we do at Subsea7.
✨Tip Number 3
Practice your answers to common interview questions, but keep it natural. We love authenticity, so let your personality shine through while showcasing your experience and skills.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows us that you’re genuinely interested in the role. Plus, it’s a great chance to reiterate why you’d be a perfect fit!
We think you need these skills to ace Engineering Team Coordinator in Sutton
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Engineering Team Coordinator role. Highlight your experience in providing high-level administrative support and managing complex documents, as these are key aspects of the job.
Show Off Your IT Skills:We love tech-savvy candidates! Be sure to showcase your advanced skills in MS Office, SharePoint, and any other relevant software. Mention specific examples of how you've used these tools in previous roles.
Be Personable:This role requires great interpersonal skills, so let your personality shine through in your application. Use a friendly tone and demonstrate your ability to communicate effectively with stakeholders at all levels.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at Subsea 7 Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Engineering Team Coordinator role. Familiarise yourself with the responsibilities listed in the job description, such as managing diaries and coordinating meetings. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Tech Skills
Since the role requires advanced IT skills, be prepared to discuss your experience with MS Office, SharePoint, and other relevant tools. Bring examples of how you've used these applications in previous roles, especially in creating presentations or managing documentation systems. This will highlight your capability to handle the technical aspects of the job.
✨Demonstrate Your Organisational Skills
The ability to prioritise and manage multiple tasks is crucial for this role. During the interview, share specific examples of how you've successfully managed conflicting priorities in the past. This could include handling travel arrangements or coordinating departmental activities, showcasing your organisational prowess.
✨Communicate Effectively
As you'll be liaising with senior management and teams across various locations, strong communication skills are a must. Practice articulating your thoughts clearly and confidently. Consider preparing a few questions to ask the interviewer about team dynamics or collaboration, which will also demonstrate your interest in effective communication.
