At a Glance
- Tasks: Provide high-level admin support to senior management and coordinate team activities.
- Company: Join Subsea7, a global leader in subsea engineering services.
- Benefits: Permanent role with competitive salary and opportunities for professional growth.
- Other info: Collaborate with teams across the globe and enjoy a vibrant work culture.
- Why this job: Be part of a dynamic team and make a real impact in a global organisation.
- Qualifications: Experience in admin roles, strong IT skills, and excellent communication abilities.
The predicted salary is between 40000 - 50000 € per year.
Subsea7 have an exciting opportunity for an Engineering Technical Team Coordinator to join our Pipeline Group (PG) engineering team on a full-time, permanent basis located at our Sutton, London office. Reporting directly to the PG Engineering Director, the main function of this role is to provide confidential secretarial and Personal Assistance services to the Engineering Director, other Managers and team members within the PG Engineering function as required. PG is a global service provider within Subsea7 and although the role will primarily support the team based in Sutton and Aberdeen, there will be additional requirements to provide remote support to other teams in locations such as Houston, Stavanger and Paris and will require collaboration with local support teams.
Responsibilities
- Provide high-level administrative support to senior management, including preparation of complex documents, reports, and presentations.
- Effectively manage diaries, inboxes, and priorities, ensuring effective time management and business continuity.
- Coordinate end-to-end meetings (virtual and in-person), including logistics, materials, and minute taking.
- Develop, maintain, and optimise documentation systems, templates, and SharePoint sites.
- Produce and maintain organisational charts, dashboards, and presentations using PowerPoint, Visio, and Excel.
- Oversee complex UK and international travel arrangements, including visas, medicals, and offshore certification requirements.
- Manage SAP administration, including timesheets, expenses, and personnel changes.
- Coordinate departmental activities, including leadership meetings, events, and communications.
- Act as a key point of contact for IT coordination and first-line issue resolution.
- Provide leadership and cover within the administrative team as required.
- Support engineering quality and compliance processes, including documentation, audit preparation, and change record management.
Qualifications
- Demonstrated experience in a senior administrative or secretarial role within a global organisation.
- Great interpersonal skills with the ability to communicate effectively with stakeholders at all levels up to Senior Management, both internally and externally, and to collaborate seamlessly in person or remotely with colleagues across global locations.
- Advanced IT skills across MS Office (Word, Excel, PowerPoint, Outlook), SharePoint, Power BI and Visio.
- Organised, with an ability to prioritise workload during periods of high volume, as well as conflicting and changing priorities.
- Demonstrable ability to handle highly confidential information with discretion, ensuring stakeholder trust is always maintained.
- Ability to review work methods in support of continually developing smart and efficient work methods, with an interest in leveraging new systems and technologies to support this.
- High level of general administration and organisational skills with meticulous attention to detail and an initiative-taking and methodical approach.
Engineering Team Coordinator employer: Subsea 7 Limited
Subsea7 is an exceptional employer, offering a dynamic work environment in the heart of Sutton, London, where innovation and collaboration thrive. With a strong focus on employee growth, we provide extensive training opportunities and support for career advancement within our global network. Our inclusive culture fosters teamwork and creativity, making it an ideal place for those seeking meaningful and rewarding employment in the engineering sector.
StudySmarter Expert Advice🤫
We think this is how you could land Engineering Team Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the engineering field, especially those who might know someone at Subsea7. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for the interview by researching the company and its projects. Knowing about Subsea7’s recent work will show you’re genuinely interested and ready to contribute to the team.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want you to sound confident and authentic, so don’t just memorise – make it your own!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Engineering Team Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Engineering Team Coordinator role. Highlight your experience in providing high-level administrative support and managing complex documents, as these are key aspects of the job.
Show Off Your IT Skills:We love tech-savvy candidates! Be sure to showcase your advanced skills in MS Office, SharePoint, and any other relevant software. Mention specific examples of how you've used these tools to improve efficiency in previous roles.
Be Clear and Concise:When writing your application, keep it clear and concise. Use bullet points where possible to make it easy for us to see your qualifications and experiences at a glance. We appreciate straightforward communication!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Subsea 7 Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Engineering Team Coordinator role. Familiarise yourself with the key tasks like managing diaries, coordinating meetings, and handling complex travel arrangements. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Tech Skills
Since the job requires advanced IT skills, be prepared to discuss your experience with MS Office, SharePoint, and other relevant tools. Bring examples of how you've used these technologies to improve efficiency or solve problems in previous roles. This will highlight your capability to adapt and thrive in a tech-driven environment.
✨Demonstrate Your Communication Skills
As this role involves liaising with senior management and global teams, practice articulating your thoughts clearly and confidently. Think of specific instances where you've successfully communicated with stakeholders at various levels. This will showcase your interpersonal skills and ability to collaborate effectively.
✨Prepare for Scenario Questions
Expect questions that assess how you handle high-pressure situations or conflicting priorities. Prepare examples from your past experiences where you managed tight deadlines or sensitive information. This will illustrate your organisational skills and discretion, which are crucial for this role.
