HR Assistant (12 month Fixed Term Contract)

Glasgow/Hybrid

Salary range: £25,000 - £28,000 (dependent on experience)

Are you an experienced HR Assistant, with a track record in providing high quality, customer focused, administrative services and business support within a fast paced commercial environment?

KEY RESPONSIBILITIES

• The HR Assistant is the first level of professional HR business support, with a focus on providing timely and accurate end to end HR administrative services and delivering excellent service to internal and external customers.
• Provide full administration support across the work of the HR department, including but not limited to, the end to end recruitment process – drafting and posting job adverts, shortlisting applications, scheduling interviews and preparing interview questions, scanning and filing relevant documentation, preparation of contracts/new start packs and delivering a comprehensive induction programme for new starts.
• Manage and oversee Right to Work processes including visa applications as required.
• Draft relevant correspondence throughout the employee lifecycle e.g. probation/job changes/leavers.
• Co-ordinate and manage the handover of all requisite paperwork for payroll input, updating and maintaining organisation charts as required, and ensuring HR data input is accurate and well maintained.
• Liaise with business managers to monitor and confirm progress during probation periods, escalating to HR Business Partners where performance support is required.
• Co-ordinate logistics and implementation of a range of projects and work streams in support of delivery of the HR strategy, such as employee wellbeing and engagement, diversity and inclusion, training and development.
• Collate, track and analyse HR data, presenting information in a clear and meaningful way to both HR colleagues and the wider business.
• Undertake exit interviews and monitor trends in reasons for leaving.
• Assist in disciplinary and grievance procedures as required including minute taking and drafting related correspondence.
• Provide first-line business support for internal and external enquiries via the HR inbox, including responding in a helpful, professional, timely and accurate manner.
• Building effective working relationships and understanding of the business to be able to give support and advice to business managers on the application of HR policies and processes.
• Booking meeting rooms/venues, catering, travel, accommodation, equipment, stationery and facilities/room set up as required.
• Provide training and advice on the use of HR systems to the business as required.
• Continuously seek to improve ways of working and demonstrate a proactive interest in the broader HR landscape, seeking out external HR best practice.
• Assist in any other aspect of the work of the company as reasonably required.

SKILLS AND EXPERIENCE

• Previous related experience of providing high-quality, customer focused administrative services and business support, gained within a fast paced commercial HR department is essential.
• Excellent organisation, prioritisation and forward planning skills required to effectively meet deadlines and adapt to a challenging and varied workload.
• Attention to detail and high level of accuracy in all aspects of work output.
• Strong self-starter, results and solutions driven approach required.
• Strong interpersonal, influencing and verbal and written communication skills coupled with the ability to build effective relationships with internal and external stakeholders.
• Knowledge, understanding and a keen interest in HR best practice and developments in employment law.
• Excellent IT skills, including proficiency in all MS Office applications.
• Degree qualified in a related discipline preferred but not essential.

BENEFITS

• 25 days leave and 9 public holidays per annum, with the option to buy more through our Holiday Extras scheme, and an extra day’s holiday on your birthday.
• Healthcare cash plan providing Company contributions towards dental, optical, wellbeing or other healthcare costs.
• Cycle to work scheme.
• Season ticket travel loan.
• Access to occupational health service.
• Flexible benefits portal providing a range of retail and gym discounts.

If you have a demonstrable track record of delivery in a related role, we would love to hear from you.

To apply please send a covering letter and full CV to [email].

Due to the high volume of applications anticipated for this position, only those candidates shortlisted for interview will receive further contact.

Closing date: Friday 2 May 2025

STV Group plc is an equal opportunities employer committed to valuing and promoting equality, diversity and inclusion. We encourage applications from candidates underrepresented in our industry, so we are keen to hear from ethnically diverse talent and people that identify as disabled, deaf and/or neurodivergent. As a Disability Confident employer, we are committed to offering an interview to disabled candidates who meet the minimum criteria for the role.

Please let us know if you have any access requirements to support your application by emailing [email].