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For Companies At a Glance
- Tasks: Support our founders with diary management, meeting coordination, and creative project organisation.
- Company: Join a B Corp-certified creative studio in London that values storytelling and inclusivity.
- Benefits: Competitive salary, hybrid working, generous holiday, and mental health support.
- Why this job: Be at the heart of a dynamic team, making a real impact in a creative environment.
- Qualifications: 5-8 years EA/PA experience, excellent communication skills, and strong organisational abilities.
- Other info: Flexible working hours and opportunities for international research trips.
The predicted salary is between 45000 - 55000 £ per year.
StudioXAG creates bold spaces that tell big stories. We are a B Corp-certified creative studio in London that believes in business as a force for good. We create exciting experiences for some of the world’s best-known brands, telling stories that touch every corner of the globe. Luckily for us, we have a diverse team of conceptual thinkers, creative dreamers and inquisitive makers that help this happen.
The Role:
StudioXAG is looking for a confident, proactive and highly organised Executive Assistant / Personal Assistant to provide dedicated support to Gemma (Co-Founder & Creative Director), Xavier (Co-Founder & Managing Director) and Lucy (Senior Director of Creative Operations). This is a pivotal, full-time role at the heart of the business; balancing classic EA responsibilities such as diary management, prioritisation and client meeting coordination, with wider PA support across personal and professional admin. You’ll help our senior team stay focused, prepared, and connected; ensuring their time and attention are spent where it matters most.
Who exactly are we looking for?
We’re looking for an experienced EA/PA who thrives in a fast-moving creative environment and has previously supported founders or senior leaders in small but ambitious businesses. You’ll be calm under pressure, excellent at prioritising, and comfortable with a mix of strategic support and hands-on organisation.
Requirements
- 5–8 years’ experience in an EA or PA role, ideally supporting founders or directors in a small to mid-sized creative business
- Strong background in diary and inbox management, including prioritisation and gatekeeping
- Excellent communication and writing skills; confident drafting emails and client correspondence
- Highly organised and detail-oriented, with strong time management and follow-up discipline
- Experienced with Google Workspace and LinkedIn; confident handling online posting and scheduling
- Discreet, proactive and solutions-focused
- Comfortable handling both professional and occasional personal support tasks
- Experience arranging complex travel and logistics (UK and international)
Skills & Responsibilities:
- Manage and prioritise complex diaries for Gemma, Xavier and Lucy (Founders & Senior Director)
- Coordinate internal and external meetings; prepare agendas and capture key actions
- Proactively manage inboxes; flagging, drafting and responding to important messages
- Support preparation for client meetings and presentations
- Take accurate notes and ensure follow-up actions are completed
- Liaise with internal teams to ensure senior leaders have the right information and resources at the right time
Administrative & Organisational:
- Handle travel bookings, accommodation and itineraries for work and occasional personal trips
- Manage expenses and track receipts for senior leaders
- Provide light administrative support (document filing, scheduling, correspondence)
- Support Gemma and Xavier with content scheduling, including managing LinkedIn posts and responses
Personal Assistance:
- Support ad-hoc personal admin for Gemma and Xavier, such as travel, home logistics, and occasional family or property arrangements
- Oversee the day-to-day management of our holiday let, including handling guest enquiries, maintaining our property listing, and (potentially) managing the property’s Instagram presence
- Handle confidential information with absolute discretion
Benefits:
- Location: We currently work a hybrid model; 3 days a week from our East London studio in E10 and 2 flexible days. Our normal working hours are 9am - 6pm but flexible working hours and days are available.
- Annual Salary of £45,000-£55,000 depending on experience
- Gross profit-related annual bonus scheme
- Workplace pension
- 22 days holiday + 3 days off for Xmas Closure + a day off for your birthday + bank holidays
- 0.5 paid days off per month to get inspired
- International research budgets and trips
- All-you-can-eat YCN creative professional learning membership
- Spill mental health support
- Flexible and remote working available
Belonging and Inclusivity at StudioXAG:
StudioXAG is a business that strives for equality for all its people. Known for our storytelling, our different perspectives make us more creative than ever. No matter who you are, you are welcome at StudioXAG.
Executive Assistant to Founders in London employer: Studioxag
Contact Detail:
Studioxag Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Founders in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn and let them know you're on the hunt for an Executive Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research StudioXAG and their projects, so you can show off your knowledge and passion for their creative work. Tailor your answers to highlight how your skills align with their needs.
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. This will help you feel more confident and articulate when discussing your experience and how it fits with supporting founders in a fast-paced environment.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in being part of the StudioXAG team.
We think you need these skills to ace Executive Assistant to Founders in London
Some tips for your application 🫡
Show Your Personality: When you're writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to inject a bit of creativity and flair into your writing. Remember, we’re a creative studio, and we love boldness!
Tailor Your Application: Make sure to tailor your application specifically for the Executive Assistant role at StudioXAG. Highlight your relevant experience and skills that match what we're looking for, especially your ability to manage complex diaries and support senior leaders.
Be Clear and Concise: While we love creativity, clarity is key! Make sure your application is easy to read and straight to the point. Use bullet points where necessary to break down your skills and experiences, making it easier for us to see why you’d be a great fit.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about who we are and what we do!
How to prepare for a job interview at Studioxag
✨Know Your Founders
Before the interview, do your homework on Gemma, Xavier, and Lucy. Understand their backgrounds, the projects they've worked on, and the values of StudioXAG. This will not only help you connect with them but also show that you're genuinely interested in the role and the company.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed complex diaries and prioritised tasks in previous roles. Be ready to discuss specific tools or methods you use to stay organised, especially in a fast-paced environment. This is crucial for an Executive Assistant role!
✨Communicate Clearly
Since excellent communication is key for this position, practice articulating your thoughts clearly and concisely. You might be asked to draft an email or respond to a scenario during the interview, so be prepared to demonstrate your writing skills on the spot.
✨Be Proactive and Solutions-Focused
Think of instances where you've taken initiative or solved problems creatively. During the interview, share these stories to illustrate your proactive nature. This aligns perfectly with what StudioXAG is looking for in a candidate who can support their dynamic team.
